Purchasing Engineer

United HR Solutions Pvt. Ltd.; Vadodara; On-site; INR 600,000 - 900,000; Full time

Job summary

United HR Solutions Pvt. Ltd. invites a Procurement / Sourcing professional with a Mechanical Engineering background to manage plant procurement for cement and heavy industries. The role emphasizes supplier development, cost optimization and timely delivery.

The candidate should have about 5 years of relevant experience, strong Excel skills and familiarity with ERP procurement modules. This is an on-site position based in Vadodara, Gujarat, India.

Qualifications

• Degree / Diploma in Mechanical Engineering – Essential.
• 5 years of relevant experience in Procurement / Sourcing – Essential.
• Experience in cement, manufacturing, engineering, mining, power, steel or other heavy industries preferred.
• Experience in procurement of mechanical equipment, spare parts and industrial consumables advantageous.
• Exposure to international sourcing, from India and China preferred.

Responsibilities

• Handle procurement of mechanical equipment, spare parts, consumables and services for plant/project needs.
• Coordinate with Plant, Mechanical, Electrical, Production and Projects to gather specs and delivery priorities.
• Float RFQs / enquiries and obtain competitive quotations within timelines.
• Prepare technical and commercial comparison statements for evaluation.
• Negotiate price, terms, delivery, warranty and after-sales support.
• Prepare Purchase Orders and follow up to completion; identify new suppliers.
• Source from India, China, Africa and other markets as required.
• Maintain supplier databases and ensure compliance with policies.

Skills

Mechanical engineering

Procurement

Sourcing

Vendor management

Excel

ERP systems

Negotiation

Analytical skills

Communication

Cross-functional coordination

Education

Degree / Diploma in Mechanical Engineering

Tools

MS Excel

ERP / procurement systems

Job description

• Degree / Diploma in Mechanical Engineering – Essential.
• 5 years of relevant experience in Procurement / Sourcing – Essential.
• Experience in cement, manufacturing, engineering, mining, power, steel or other heavy industries will be preferred.
• Experience in procurement of mechanical equipment, spare parts and industrial consumables will be an advantage.
• Exposure to international sourcing, particularly from India and China, will be preferred.
• Previous working experience in Africa will be an added advantage.
• Good understanding of mechanical equipment, spare parts, engineering specifications and technical requirements.
• Strong commercial aptitude and price negotiation skills, with the ability to evaluate price, payment terms, delivery, warranty, freight and total landed cost.
• Good vendor-development and sourcing capability, including identification of alternate suppliers and technically suitable substitutes.
• Strong analytical and problem-solving skills with the ability to prepare and analyze technical and commercial comparison statements.
• Good communication, supplier-management, follow-up and cross-functional coordination skills.
• Ability to handle multiple procurement requirements simultaneously and take ownership of assigned sourcing activities.
• Good working knowledge of Microsoft Excel is essential; knowledge of ERP / procurement systems will be an added advantage.
• Self-motivated, detail-oriented and able to work effectively in a factory / industrial environment.

Key Responsibilities

Procurement & Sourcing

• Handle procurement of mechanical equipment, spare parts, consumables, services and other plant / project requirements.
• Coordinate with Plant, Mechanical, Electrical, Production, Projects, Stores and other user departments to understand technical specifications, quantities, delivery requirements and procurement priorities.
• Float RFQs / enquiries to approved and potential suppliers and obtain competitive quotations within the required timelines.
• Prepare technical and commercial comparison statements for evaluation and approval.
• Evaluate quotations considering technical compliance, price, quality, delivery period, payment terms, warranty, freight and after-sales support.
• Prepare and process Purchase Orders after approval and follow up until successful completion of supply.
• Identify and develop new suppliers and alternative sources for equipment, spare parts, consumables and services.
• Develop vendors through online research, industry contacts, exhibitions, market visits and direct interaction with manufacturers and authorized suppliers.
• Source products and suppliers from India, China, Tanzania and other international markets as required.
• Identify technically suitable alternatives to existing products in coordination with user departments.
• Work towards reducing dependency on single-source / OEM suppliers wherever technically and commercially feasible.
• Maintain and continuously update the approved / potential supplier and vendor database.

Negotiation & Cost Reduction

• Independently conduct price and commercial negotiations with suppliers within assigned authority and approval procedures.
• Analyze previous purchase prices, prevailing market prices, competing quotations and total landed cost before negotiations.
• Negotiate price, payment terms, delivery schedules, warranty, freight and other commercial conditions.
• Identify and implement opportunities for cost reduction, alternate vendor development, localization and value improvement.
• Maintain records of savings achieved through negotiations, alternate sourcing and commercial improvements.

Purchase Order & Delivery Follow-Up

• Follow up closely with vendors to ensure on-time delivery of materials and services.
• Monitor pending Purchase Requisitions / Indents, enquiries and Purchase Orders and maintain clear action lists.
• Prepare daily / weekly action plans for pending PRs, enquiries, POs and critical deliveries.
• Identify delayed supplies and take corrective action with vendors and concerned departments.
• Work continuously towards procurement lead-time reduction and timely closure of urgent requirements to minimize disruption to plant operations.
• Conduct regular market research and monitor trends affecting material, spare part and equipment prices.
• Maintain awareness of prevailing local and international market prices and supplier capabilities.
• Visit local markets, suppliers and manufacturers whenever required for sourcing, vendor development and price verification.
• Compare local procurement with imported alternatives considering price, quality, lead time, freight and total landed cost.
• Identify new products, technologies and alternative suppliers relevant to cement plant operations and projects.

Documentation & Coordination

• Maintain complete and accurate procurement documentation including Purchase Requisitions / Indents, RFQs / Enquiries, quotations, technical and commercial comparisons, negotiation records, Purchase Orders, contracts, supplier correspondence, delivery records, invoices and Credit / Debit Notes.
• Coordinate closely with Stores, Finance, Logistics, Transporters and User Departments for smooth completion of the procurement cycle.
• Assist in resolving quantity, quality, invoice, transportation and delivery discrepancies with suppliers and concerned departments.

Bulk Materials / Logistics Coordination

• Coordinate with suppliers and transporters for procurement and movement of coal and other bulk / raw materials wherever assigned.
• Follow up on Delivery Orders (DOs), vehicle placement, dispatches and material receipts.
• Coordinate reconciliation and Credit / Debit Notes wherever applicable.

Procurement Compliance

• Follow company procurement policies, approval procedures, authorization limits and ethical business practices.
• Ensure transparency, competitiveness and proper documentation in supplier selection and commercial negotiations.
• Ensure procurement is carried out within approved budgets and applicable authorization limits.
• Maintain strict confidentiality of quotations, negotiated prices, commercial terms and other sensitive procurement information.