Purchase Senior / Executive - Shipping - Mumbai

Executive Ship Management (ESM); Mumbai, Navi Mumbai; On-site; INR 300,000 - 550,000; Full time

Job summary

Executive Ship Management (ESM) is seeking a Purchase Executive with shipping background to manage the procurement of vessel spares and oversee the end-to-end purchasing process, from enquiry to delivery.

You will coordinate with suppliers and freight forwarders, maintain requisitions and records in AMOS/Phoenix, compare quotations, process invoices, monitor stock and vessel dispatch, and ensure timely, cost-effective supply to ships.

Qualifications

• Experience in procurement of vessel spares.
• Ability to review daily vessel communications.
• Coordinate with suppliers and freight forwarders; compare quotations.
• Maintain requisitions and track budget codes in AMOS/Phoenix.

Responsibilities

• Procure spares for vessels as per requirement.
• Check daily vessel messages.
• Prepare requisitions, issue inquiries, compare quotations and seek approval.
• Coordinate returns or exchanges for short/defective supplies.
• Process supplier invoices and update AMOS/Phoenix.
• Arrange economical dispatch of stores with freight forwarders.
• Maintain stock records with freight forwarders and ensure timely dispatch.
• Track vessels positions and communicate updates.
• Monitor Lube Oil stock reports with Technical Superintendent.
• Prepare committed cost figures for budgeting.

Skills

Procurement

Vendor management

Shipping documentation

Inventory control

Cost analysis

Supplier liaison

Communication

Tools

AMOS

Phoenix

Job description

Position : We are looking for a Purchase Executive with Shipping background and relevant experience in the field.

RESPONSIBILITIES:

• Responsible for handling the procurement of spares as per requirement from vessels.
• To check all daily incoming messages from the vessels.
• To maintain a full record of all requisitions received from the vessels or prepared in the office, send out enquiries to various suppliers, compare costs after quotations in Analysis of Moment Structure (AMOS)/Phoenix are received and present to the technical Superintendent for approval. If required, follow up on advance payments, make necessary entries in Analysis of Moment Structure (AMOS)/Phoenix and thereafter liaise with suppliers forwarders (if applicable), vessel for speedy dispatch of the same.
• Once reported by the vessels, in case of short/wrong supply or inferior quality, coordinate with the supplier to return of or exchange.
• On receipt of invoices from suppliers, compare same against the original requisition and quotations, enter the budget code, and make necessary entries in Analysis of Moment Structure (AMOS).
• To arrange dispatch of stores/spares by the most economical means keeping in the mind the urgency of goods to be transported and where feasible draw up agreement with freight forwarders. This may require combining a few requisitions before dispatching.
• To maintain a record of the Stock list in the custody of the freight forwarders and give necessary instructions and arrange timely dispatch to the vessels.
• To track vessels position and ensure ships mail is sent regularly, at least once in fortnightly where practicable.
• To monitor departure reports for Lube Oil stocks and arrange supply in consultation with Technical Superintendent.
• To compile the committed cost figure and make entries in the relevant abstract and present to the Technical Superintendent as required.
• To send the Health, Safety & Environment (HSE) questionnaire to new suppliers/contractors when required in consultation with Technical Superintendent.