Purchase Manager

Rabbit Stationery; Pune District; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Rabbit Stationery Pvt. Ltd. in Pune is seeking a Purchase Manager to plan and oversee procurement of raw materials, packaging, and production supplies. You will identify suppliers, negotiate prices and terms, and ensure timely material availability to avoid production delays.

The role requires coordinating with Production, Stores, QC, Accounts, and Dispatch to maintain smooth procurement operations and proper documentation. Based in Pune, relocation readiness is preferred.

Qualifications

• Minimum 3 years of purchase/procurement experience in manufacturing is mandatory.
• Experience in procurement of chemical, packaging, raw materials, or production supplies preferred.
• Proficient in MS Excel, email communication, and procurement software.
• Strong vendor management and negotiation skills.

Responsibilities

• Plan, manage, and execute purchase requirements for raw materials, packaging materials, and production supplies.
• Identify and evaluate potential vendors based on quality, pricing, reliability and delivery capability.
• Negotiate with suppliers to optimize price, quality and delivery terms.
• Prepare purchase orders, compare quotations, and track orders to delivery.
• Ensure timely availability of materials to prevent production delays.
• Coordinate with production, stores, quality control, accounts, and dispatch teams.
• Maintain accurate procurement records including GRNs, bills, POs, quotations and related docs.

Skills

Procurement & Purchase Management

Vendor Management

Raw Material Procurement

Packaging Procurement

Inventory Coordination

Purchase Order Management

Quotation Comparison

GRN & Documentation

Tally Prime

MS Excel

ERP Software

Education

Bachelor's Degree in Commerce or Business Administration

Tools

Tally Prime

MS Excel

ERP Software

Job description

Job Purpose

The Purchase Manager will be responsible for planning and managing procurement activities for raw materials, packaging materials, and production supplies. The role will focus on vendor identification and management, price and quality negotiation, inventory coordination, timely material availability, purchase documentation, and coordination with internal departments to ensure uninterrupted production.

Key Responsibilities

1. Procurement & Purchase Management

• Plan, manage, and execute purchase requirements for raw materials, packaging materials, and production supplies.
• Identify and evaluate potential vendors based on quality, pricing, reliability, and delivery capability.
• Negotiate with suppliers to achieve the best combination of price, quality, and delivery terms.
• Compare vendor quotations, prepare purchase orders, and track orders through delivery.
• Ensure timely availability of materials to prevent production delays.

2. Vendor Management

• Develop and maintain strong relationships with suppliers and service providers.
• Monitor vendor performance against agreed quality, cost, and delivery standards.
• Resolve supplier-related issues, including delays, quality concerns, shortages, and discrepancies.
• Support cost-control initiatives through effective vendor negotiation and sourcing.

3. Inventory & Material Coordination

• Monitor inventory levels and coordinate timely replenishment of materials.
• Work closely with production and stores teams to understand material requirements and availability.
• Ensure appropriate purchase planning based on consumption and production requirements.
• Minimize the risk of material shortages and production interruptions.

4. Documentation & Purchase Operations

• Maintain accurate purchase records, GRNs, bills, purchase orders, quotations, and related documentation.
• Ensure procurement activities are properly recorded and updated.
• Coordinate with the Accounts team for invoice and payment-related documentation.
• Maintain organized procurement records for reference and reporting.

5. Cross-functional Coordination

• Coordinate with Production, Stores, Quality Control, Accounts, and Dispatch teams to ensure smooth procurement operations.
• Communicate purchase status, expected deliveries, and material availability to relevant stakeholders.
• Support resolution of interdepartmental procurement and material-related issues.

6. Compliance, Planning & Reporting

• Ensure adherence to company procurement policies and purchase SOPs.
• Support management with purchase planning, budgeting, cost analysis, and procurement reports.
• Identify opportunities to improve procurement processes, vendor performance, and cost efficiency.

Desired Candidate Profile

• Minimum 3 years of purchase/procurement experience in a manufacturing company is mandatory.
• Experience in procurement of chemical, packaging, raw materials, or production supplies will be preferred.
• Proficiency in Tally Prime, MS Excel, email communication, and purchase/procurement software.
• Strong vendor management and negotiation skills.
• Good understanding of inventory coordination and purchase documentation.
• Ability to manage multiple suppliers, priorities, and deadlines.
• Strong communication, coordination, and problem-solving skills.
• High attention to detail and accuracy.
• Candidate should be currently based in Pune or willing to relocate immediately.

Required Skills & Competencies

Procurement & Technical Skills

• Purchase & Procurement Management
• Vendor Management
• Raw Material Procurement
• Packaging Procurement
• Inventory Coordination
• Purchase Order Management
• Quotation Comparison
• GRN & Purchase Documentation
• Tally Prime
• MS Excel
• Purchase/ERP Software

Core Competencies

• Negotiation Skills
• Supplier Relationship Management
• Communication Skills
• Planning & Organization
• Problem-Solving
• Cost Control
• Multitasking
• Attention to Detail

Education

Essential:

Bachelors Degree in Commerce, Business Administration, or a related field.

Relevant Industries

• Toy & Stationery Manufacturing
• Chemical Manufacturing
• Food Manufacturing
• Packaging Manufacturing
• General Manufacturing

Job Location

Current Location:

Rabbit Stationery Pvt. Ltd.
440-A/1/1, Pune-Satara Road,
Opposite Van Heusen Showroom,
Beside Hotel Vishnu Ji Rasoi, Bibvewadi,
Pune 411037, Maharashtra.

Shifting Location:

Rabbit Stationery Pvt. Ltd.
Survey No. 1081A/P, Taluka Haveli,
Mauje – Wadaki,
Wadaki, Pune – 412308, Maharashtra.