Purchase Executive

IVLogix Pvt Ltd; Pune District; On-site; INR 250,000 - 420,000; Full time

Job summary

IVLogix Pvt Ltd in Pune invites applications for a Purchase Executive to manage vendor relationships, source quotations, and oversee procurement processes.

The role focuses on negotiating contracts, generating purchase orders, and ensuring timely delivery while maintaining quality standards and inventory control. Candidates should have a relevant engineering degree and hands-on ERP/Procurement software experience.

Qualifications

• Bachelor's Degree or Diploma in Electronics/Telecommunications, Electrical Engineering, or related field.
• Strong negotiation and vendor management skills.
• Experience with procurement processes and inventory management.

Responsibilities

• Identify, evaluate and develop relationships with potential vendors and suppliers.
• Source quotations, compare offers and negotiate pricing, terms and contracts.
• Generate and maintain purchase orders, invoices and procurement reports.
• Monitor purchase orders to ensure timely delivery of materials and services.
• Ensure purchased products meet quality standards and specifications.
• Coordinate with warehouse, logistics, finance and operations teams.
• Maintain records of purchases, supplier performance and inventories.
• Monitor inventory levels and initiate procurement to prevent stock shortages.
• Review issues related to product quality, delivery discrepancies and supplier performance.
• Prepare procurement reports and KPIs; monitor SLAs and continuous improvement initiatives.
• Ensure proper storage, handling and distribution of procured materials.
• Stay informed about market trends and industry developments.

Skills

Negotiation

Vendor management

Analytical skills

MS Office

ERP/Procurement systems

Communication skills

Education

Engineering degree

Tools

MS Office

ERP/Procurement Systems

Job description

Position: Purchase Executive

Educational Qualification:

Bachelor's Degree/Diploma in Electronics &Telecommunication Engineering, Electrical Engineering, or a related field.

Key Responsibilities:

• Identify, evaluate, and develop relationships with potential vendors and suppliers to ensure a reliable procurement network.
• Source quotations, compare offers, and negotiate pricing, commercial terms, contracts, and service agreements to achieve cost-effective purchasing solutions.
• Generate and maintain purchase orders, invoices, procurement reports, and other relevant documentation in accordance with company procedures.
• Monitor and track purchase orders to ensure the timely delivery of materials, equipment, and services.
• Ensure that all purchased products and services meet the required quality standards and specifications.
• Coordinate with internal departments, including warehouse, logistics, finance, and operations teams, to support procurement activities and ensure smooth supply chain operations.
• Maintain accurate records of purchases, delivery schedules, supplier performance, invoices, and inventory transactions within internal systems and databases.
• Monitor inventory levels and initiate procurement activities to prevent stock shortages and ensure uninterrupted business operations.
• Review and resolve issues related to product quality, delivery discrepancies, supplier performance, and customer complaints in a timely manner.
• Prepare and present procurement reports, including cost analyses, savings initiatives, supplier evaluations, and key performance indicators (KPIs).
• Implement, monitor, and report procurement metrics, Service Level Agreements (SLAs), and continuous improvement initiatives to enhance operational efficiency.
• Ensure proper storage, handling, and distribution of procured materials through effective coordination with warehouse personnel.
• Stay informed about market trends, industry developments, new products, and emerging technologies by attending trade shows, exhibitions, supplier meetings, and industry events.
• Maintain compliance with company policies, procurement procedures, and applicable regulatory requirements.

Required Skills:

• Strong negotiation and vendor management skills.
• Excellent analytical, organizational, and problem-solving abilities.
• Proficiency in Microsoft Office and ERP/Procurement Management Systems.
• Effective communication and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Knowledge of procurement processes, inventory management, and supply chain operations.