Purchase Executive

IHG Hotels & Resorts; Gurugram District; On-site; INR 300,000 - 420,000; Full time

Job summary

IHG Hotels & Resorts in Gurugram is seeking a Purchase Executive to manage daily purchasing of F&B, equipment, and general supplies for a hotel. You will source reliable vendors, obtain quotes, and negotiate terms to drive value while ensuring compliance with hotel policies.

The role requires strong vendor management, Excel proficiency, and collaboration across Stores, Finance, F&B, Kitchen, and operations to maintain stock levels and procurement accuracy.

Qualifications

• Bachelor’s degree or diploma in Commerce, Business Administration, or related field.
• Prior purchasing or procurement experience, hospitality preferred.
• Knowledge of hotel purchasing procedures, vendor management, and PO processing.
• Strong negotiation, communication, coordination, and relationship management skills.
• Proficiency in Excel and procurement/inventory systems; hotel procurement software is a plus.
• Demonstrates integrity and ethical purchasing practices.
• Collaborative mindset to work with Stores, Finance, F&B, Kitchen, and operations.

Responsibilities

• Manage day-to-day purchasing activities to ensure timely procurement of food & beverage supplies, equipment, and general items.
• Source reliable vendors, obtain quotations, compare prices, quality, and delivery timelines for best value.
• Negotiate pricing, payment terms, and delivery schedules with vendors.
• Prepare and process purchase orders in line with approved requisitions and budgets.
• Coordinate with department heads to understand requirements and fulfill orders timely.
• Maintain vendor relationships and evaluate supplier performance and service standards.
• Ensure compliance with hotel policies and IHG procurement standards in all purchases.
• Coordinate with Stores and Finance to verify deliveries and process invoices.
• Maintain updated procurement records and supplier databases.
• Monitor market trends to identify cost-saving opportunities.
• Assist in maintaining appropriate stock levels with Stores to avoid excess inventory.
• Ensure procurement activities follow financial controls and ethics.
• Support vendor reviews and procurement audits as required.

Skills

Vendor coordination

Negotiation skills

Procurement procedures

Quality standards

Cost control

Microsoft Excel

Hotel procurement software

Education

Commerce/Business Administration degree

Tools

Microsoft Excel

Procurement systems

Job description

About the Role

At Holiday Inn Gurugram Sector 90, an IHG Hotel, we are committed to delivering True Hospitality through operational excellence and responsible resource management. We are seeking a proactive, organized, and detail-oriented Purchase Executive to support the hotel's procurement operations by ensuring the timely sourcing and purchasing of quality products and services at competitive prices.

The ideal candidate will have strong vendor coordination and negotiation skills, a sound understanding of procurement procedures, and the ability to maintain quality standards while ensuring cost efficiency and compliance with hotel policies.

What You''ll Do

• Manage day-to-day purchasing activities to ensure the timely procurement of food and beverage supplies, operating equipment, general supplies, and other hotel requirements.
• Source reliable vendors and suppliers, obtain quotations, and compare prices, quality, and delivery timelines to achieve the best value.
• Negotiate pricing, payment terms, and delivery schedules with vendors while maintaining quality standards and cost efficiency.
• Prepare and process purchase orders in accordance with approved requisitions, budgets, and procurement procedures.
• Coordinate with department heads to understand purchasing requirements and ensure timely fulfillment of orders.
• Maintain strong vendor relationships and regularly evaluate supplier performance, product quality, pricing, and service standards.
• Ensure that all purchases comply with hotel policies, approved specifications, authorization procedures, and applicable IHG procurement standards.
• Coordinate with the Stores and Finance teams to verify deliveries, resolve discrepancies, and ensure accurate documentation and invoice processing.
• Maintain updated vendor databases, quotation records, purchase orders, and other procurement-related documentation.
• Monitor market trends and price movements to identify cost-saving opportunities and improve procurement efficiency.
• Assist in maintaining appropriate stock levels by coordinating with the Stores team and avoiding unnecessary purchases or excess inventory.
• Ensure that all procurement activities are conducted ethically, transparently, and in accordance with established financial controls.

• Support periodic vendor reviews, procurement reports, and internal or external audits as required.

What We're Looking For

• A bachelor's degree or diploma in Commerce, Business Administration, or a related field is preferred.
• Previous experience in purchasing or procurement, preferably within the hospitality industry.
• Knowledge of hotel purchasing procedures, vendor management, quotation analysis, and purchase order processing.
• Strong negotiation, communication, coordination, and relationship management skills.
• Proficiency in Microsoft Excel and procurement or inventory management systems; experience with hotel procurement software will be an advantage.
• A high level of integrity, accountability, and commitment to ethical purchasing practices.

• A collaborative approach with the ability to work effectively with Stores, Finance, Food & Beverage, Kitchen, and other operational departments.

Why Join IHG?

As part of Holiday Inn Gurugram Sector 90, you will have the opportunity to contribute to operational excellence, develop your procurement expertise, and work with a team committed to delivering True Hospitality.