Purchase Executive

Connect Hr; Chennai District, Coimbatore District, Bengaluru; On-site; INR 420,000 - 660,000; Full time

Job summary

Connect Hr in Chennai is seeking a Purchase Executive to manage end-to-end procurement for raw materials, packaging, consumables, engineering items, maintenance spares and services for manufacturing operations.

The role requires Tamil language proficiency for regular coordination with the Tamil Nadu plant, and experience in RFQs, price negotiation, PO processing and ERP/SAP-based procurement. Strong vendor management and cross-functional collaboration are essential.

Qualifications

• Hands-on experience in vendor sourcing, RFQs, quotation comparison, price negotiation, PO processing, and delivery follow-up in ERP/SAP.
• Experience purchasing raw materials, consumables, packing materials, engineering spares, maintenance items and services.
• Tamil language proficiency is compulsory for regular coordination with our manufacturing plant in Tamil Nadu.
• Strong negotiating, communication, coordination, analytical and problem-solving skills.

Responsibilities

• Handle end-to-end purchase and procurement for materials and services.
• Review requisitions and ensure timely procurement per specs and delivery requirements.
• Identify, evaluate and develop new suppliers based on pricing, quality, delivery performance and terms.
• Float RFQs, collect supplier quotations, analyse offers and prepare comparisons for supplier selection.
• Negotiate with vendors on pricing, payment terms, credit periods, MOQs and delivery schedules.
• Prepare, process and release POs after approvals, ensuring accuracy of specs, quantities and terms.
• Follow up with suppliers for timely delivery and resolve delays and shortages.
• Coordinate with Production, Stores, Planning, Quality, Maintenance and Finance to ensure material availability.
• Monitor open POs, lead times and supplier commitments to meet operations.
• Develop alternate suppliers for critical materials to improve continuity and pricing.
• Identify cost-saving opportunities through price negotiations and market surveys.
• Maintain supplier databases and procurement records.

Skills

Negotiation

Communication

Coordination

Analytical thinking

Problem-solving

Education

Bachelor's degree in Business Administration / Supply Chain Management / Commerce / Engineering

Tools

ERP/SAP

Job description

Roles & Responsibilities Purchase Executive

• Handle end-to-end purchase and procurement activities for raw materials, packing materials, consumables, engineering items, maintenance spares and services required for manufacturing operations.
• Review purchase requisitions from internal departments and ensure timely procurement of materials as per specifications, quality standards and delivery requirements.
• Identify, evaluate and develop new suppliers based on pricing, quality, delivery performance, technical capability and commercial terms.
• Float Request for Quotations (RFQs), collect supplier quotations, analyse offers and prepare comparative statements for effective supplier selection.
• Negotiate with vendors on pricing, payment terms, credit periods, minimum order quantities (MOQ), delivery schedules and other commercial conditions.
• Prepare, process and release Purchase Orders (POs) after obtaining necessary approvals, ensuring accuracy of material specifications, quantities, prices and delivery terms.
• Follow up with suppliers for timely delivery of ordered materials and proactively resolve delays, shortages and urgent procurement requirements.
• Coordinate with Production, Stores, Planning, Quality, Maintenance and Finance departments to ensure uninterrupted material availability for manufacturing operations.
• Monitor open Purchase Orders, pending deliveries, purchase lead times and supplier commitments to meet operational requirements.
• Develop and maintain alternate suppliers for critical materials to improve supply continuity, reduce procurement risks and achieve competitive pricing.
• Identify cost-saving opportunities through price negotiations, supplier development, market surveys, alternate sourcing and periodic price comparisons.
• Maintain effective supplier relationships and monitor vendor performance in terms of cost, quality, delivery and service.
• Coordinate with Quality and Stores teams to resolve supplier-related quality issues, material shortages, rejections and replacement requirements.
• Maintain updated supplier databases, purchase records, quotation files, Purchase Orders, approval documents and other procurement-related correspondence.
• Update purchase transactions, supplier details, order status and procurement data in ERP / SAP / Oracle or other purchase management systems.
• Prepare purchase MIS reports covering procurement status, pending Purchase Orders, material availability, supplier performance, cost savings and delivery tracking.
• Ensure procurement activities comply with company purchasing policies, approval procedures and documentation requirements.
• Monitor market trends, material price movements and supplier availability to support effective purchasing decisions.
• Support inventory control by coordinating procurement quantities and delivery schedules to avoid excess stock, shortages and unnecessary purchasing costs.
• Handle urgent and critical material requirements by coordinating with suppliers and internal departments to minimise disruptions to manufacturing operations.
• Visit supplier locations, whenever required, for vendor development, commercial discussions, material-related issues and business requirements.

Preferred candidate profile

Mandatory Requirement:

Tamil language proficiency is compulsory for regular coordination with our manufacturing plant in Tamil Nadu.

Experience:

25 years in Purchase / Procurement, preferably in a manufacturing organisation.

Qualification:

Bachelor's degree in Business Administration, Supply Chain Management, Commerce, Engineering or a related discipline. Relevant Diploma holders with strong manufacturing purchase experience may also be considered.

Industry Background:

Manufacturing, Engineering, Polymer, Plastics, Chemical, Cable, Electrical, Electronics, Automotive or Industrial Products.

Technical Exposure:

Hands-on experience in vendor sourcing, RFQs, quotation comparison, price negotiation, PO processing, delivery follow-up and ERP/SAP-based procurement.

Material Knowledge:

Experience purchasing raw materials, consumables, packing materials, engineering spares, maintenance items and services.

Soft Skills:

Strong negotiation, communication, coordination, analytical and problem-solving skills, with attention to detail.

Joining Preference:

Immediate to 30 days.