Purchase and Commercial Manager

Shree Shakambari Ferro Alloys; Kolkata District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Shree Shakambari Ferro Alloys is seeking an experienced Purchase and Commercial professional to lead procurement for raw materials and plant consumables. You will source Quartz, Coke/Charcoal, Mill Scale and other inputs, evaluate vendors, and manage RFQs, POs and negotiations in coordination with HO and Factory teams.

You will coordinate with Production, Stores, Quality, Accounts and Logistics to maintain uninterrupted operations, track trends and optimize costs while ensuring quality and

Qualifications

• Experience in raw material procurement, vendor development, quotation analysis and commercial negotiations.
• Experience handling RFQs, comparative statements and purchase orders.
• Knowledge of Quartz, Coal, Coke/Carbon Materials, Mill Scale and plant consumables.

Responsibilities

• Manage the complete purchase and commercial activities for raw materials, consumables, spares, equipment and plant requirements.
• Plan and execute procurement of key raw materials such as Quartz, Coke/Charcoal, Mill Scale, CE Paste and other inputs.
• Identify, evaluate, negotiate and develop reliable vendors to ensure quality and timely delivery.
• Prepare RFQs, comparative statements, purchase orders and vendor negotiations with Head Office and Factory.
• Coordinate with Production, Stores, Quality Control, Accounts and Logistics to ensure uninterrupted plant operations.
• Monitor purchase prices, market trends, inventory levels and consumption patterns.
• Coordinate transportation, dispatch, loading/unloading and delivery schedules with vendors.
• Handle commercial documentation including POs, invoices, e-way bills and debit/credit notes.

Skills

Procurement

Vendor negotiation

RFQ processing

Purchase orders

MS Excel

Education

B.Com / BBA / BBM / Engineering / Materials Management

Tools

ERP systems

MS Excel

Job description

Role & responsibilities

• Manage the complete purchase and commercial activities for raw materials, consumables, spares, equipment, and other plant requirements.
• Plan and execute procurement of key raw materials such as Quartz, Coke/Charcoal, Mill Scale, CE Paste, Coal and other production inputs.
• Identify, evaluate, negotiate and develop reliable vendors to ensure quality, competitive pricing and timely delivery.
• Prepare and process RFQs, comparative statements, purchase orders and vendor negotiations in coordination with the Head Office and Factory.
• Ensure HO approval and proper authorization before release of purchase orders and maintain procurement controls.
• Coordinate with Production, Stores, Quality Control, Accounts, Logistics and Factory Management to understand requirements and ensure uninterrupted plant operations.
• Monitor purchase prices, market trends, inventory levels and consumption patterns to control procurement costs.
• Ensure proper quality testing and inspection of incoming raw materials, particularly critical materials such as Quartz, Coal and Mill Scale.
• Coordinate transportation, dispatch, loading/unloading, transhipment and delivery schedules with vendors and logistics partners.
• Handle commercial documentation including POs, invoices, delivery challans, e-way bills, GRNs, debit/credit notes and vendor documentation.
• Verify vendor bills against PO terms, received quantities, quality reports and approved rates before forwarding for payment.
• Coordinate with Accounts for vendor payments, outstanding reconciliation and settlement of commercial issues.
• Maintain proper records of purchase orders, vendor quotations, comparative statements, contracts and commercial correspondence.
• Negotiate credit terms, payment terms, freight, taxes, rates and other commercial conditions to achieve maximum cost efficiency.
• Handle vendor complaints, shortages, quality deviations, delayed supplies and other procurement-related disputes.
• Develop and maintain an approved vendor database and periodically evaluate vendor performance.
• Ensure compliance with company procurement policies, statutory requirements and internal controls.
• Support cost reduction, alternate sourcing and strategic procurement initiatives.
• Prepare regular MIS reports on purchases, pending orders, inventory, vendor performance, price trends and cost savings.
• Coordinate with management on annual procurement planning, budgeting and major purchase decisions.
• Ensure timely availability of materials to avoid production interruption or excess inventory.
• Lead and supervise the Purchase & Commercial team, allocate responsibilities and monitor performance.

Preferred candidate profile

• Experience: 36 years of relevant experience in Purchase, Procurement & Commercial functions, preferably in Ferro Alloys, Steel, Mining, Power Plant, Manufacturing or Heavy Engineering industries.
• Graduate in B.Com / BBA / BBM / Engineering / Materials Management or a related discipline. MBA/PG Diploma in Purchase, Procurement or Supply Chain will be an added advantage.
• Hands‑on experience in raw material procurement, vendor development, quotation analysis, comparative statements and commercial negotiations.
• Experience in procurement of Quartz, Coal, Coke/Carbon Materials, Mill Scale, CE Paste, plant consumables, mechanical/electrical spares and other industrial materials will be preferred.
• Strong knowledge of vendor negotiation, price benchmarking, payment terms, credit periods, freight and delivery conditions.
• Ability to independently handle Purchase Requisitions, RFQs, Comparative Statements, Purchase Orders and delivery follow‑ups.
• Good coordination skills with Production, Stores, Quality, Accounts, Logistics and Plant teams.
• Strong knowledge of MS Excel and ERP/Purchase Management systems.
• Good communication, analytical, negotiation and vendor‑management skills.
• Should be commercially sharp, proactive and capable of achieving cost savings while ensuring timely material availability.