Proposal Manager

IPS-Integrated Project Services; Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

IPS-Integrated Project Services is seeking a Proposal & Qualification Leader in Mumbai to lead the planning and execution of proposals and qualifications. This role involves coordinating strategy discussions, collaborating with teams, and managing complex proposals in a fast-paced environment. Candidates should have a Bachelor’s degree and minimum of 5 years of experience in similar roles. Proficiency in Adobe Creative Suite and team mentorship skills are required. The company values diversity and inclusion among employees and applicants.

Qualifications

• Minimum of 5 years of experience supporting or leading proposals.
• Experience managing complex, multi-discipline pursuits.
• Strong proficiency in Adobe Creative Suite.

Responsibilities

• Lead planning and execution of proposals from kickoff to submission.
• Support business development leaders in pursuit planning.
• Coordinate with CRM Administrator to ensure proposal development supports needs.

Skills

Proposal Development

Team Collaboration

Project Management

Adobe Creative Suite

Education

Bachelor’s degree in Marketing, Communications, Business or equivalent

Tools

Adobe InDesign

CRM systems

Job description

Proposal & Qualification Leadership

• Lead the planning, coordination, and execution of qualifications, proposals, and presentations from kickoff through submission
• Facilitate proposal kickoffs, strategy discussions, and internal reviews to align teams around win themes, differentiators, and pursuit strategy
• Work with delivery teams and SMEs to develop high-impact, competitive, and compliant proposal content
• Serve as the editorial lead, ensuring clarity, consistency, accuracy, and adherence to IPS brand, quality, and client requirements

Pursuit Strategy & Business Development Support

• Partner with business development leaders to support go/no‑go discussions and pursuit planning
• Contribute to the development of win strategies, positioning, and value propositions for priority pursuits
• Leverage the global IPS network to identify relevant experience, expertise, and resources to strengthen proposals

Proposal Content, Knowledge & Quality Management

• Work in close collaboration with the Content Specialist to develop and continuously improve qualification and proposal content, including project descriptions, resumes, experience matrices, safety and quality statistics, and capability statements
• Capture lessons learned and best practices to improve proposal effectiveness and consistency
• Ensure all submittals comply with corporate identity standards and client confidentiality requirements

Pipeline Visibility & Systems Coordination

• Maintain visibility into the opportunity pipeline to support pursuit planning and workload forecasting
• Coordinate with CRM Administrator and Internal Sales Operations to ensure opportunity data supports proposal development and reporting needs

Team Collaboration & Mentorship

• Provide guidance, coaching, and mentorship to Proposal Coordinators. May have the opportunity to manage a Coordinator as necessary
• Support continuous improvement of proposal processes, tools, and templates across regions

Qualifications & Requirements

• Bachelor’s degree in Marketing, Communications, Business, or equivalent professional experience
• Minimum of 5 years of progressive experience supporting or leading qualifications, proposals, and sales submittals
• Demonstrated experience managing complex, multi‑discipline pursuits in a professional services, A/E/C, or in regulated, technically complex industries
• Strong proficiency with Adobe Creative Suite, particularly InDesign; familiarity with CRM systems and database concepts
• Involvement in professional associations (e.g., APMP, SMPS, etc.) is a plus

About Us

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. That end‑to‑end mindset allows us to be agile and anticipate challenges as we move projects toward operational readiness. IPS applies design and delivery expertise, client‑side experience, and supplier‑side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV, and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.