Projects – Contract Administration

Adani Airport Holdings Ltd; Kamrup Metropolitan; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Adani Airport Holdings Ltd is hiring an Executive - Billing in Kamrup Metropolitan, Assam. The role involves managing billing processes, verifying invoices against project documentation, and ensuring compliance with contract terms.

Candidates should have over 8 years of experience in finance-related roles and familiarity with billing systems like SAP or Oracle. Excellent communication and attention to detail are essential for addressing billing queries and maintaining efficient operations.

Qualifications

• 8+ years of experience in billing, invoicing, or finance-related roles.
• Familiarity with construction billing systems.

Responsibilities

• Certify invoices while ensuring accurate billing reflects contract terms.
• Manage billing data entry and maintain integrity of financial records.
• Cross-check contractor and vendor work against project documentation.
• Analyze contract terms to ensure invoicing compliance.
• Maintain and support billing software functionality.
• Handle billing queries and manage discrepancies effectively.

Skills

Billing accuracy

Data entry

Financial reconciliation

Contract analysis

Customer communication

Education

Diploma or Bachelor’s in Finance, Accounting, Business Administration

Tools

SAP

Oracle

Job description

Job Purpose

Executive - Billing handles the daily progress verification, progress reporting and processing of invoices, ensures accurate data entry, and supports financial reconciliation within the vertical. This role involves preparing and issuing detailed invoices, reviewing contracts for billing accuracy, maintaining billing system functionality, and resolving billing queries to uphold financial accuracy and streamline billing operations.

Responsibilities

• Support in Billing and Invoicing: Ensure certifying invoices, previewing and confirming detailed invoices of various agencies based on milestones and agreed payment schedules, ensuring that each invoice accurately reflects the terms of the contract. Thorough reviews and validation of billing details, confirming that all information is correct and compliant with contractual obligations to facilitate smooth payment processing.
• Billing Data Entry: Managing billing data entry requires accurately inputting billing information into financial systems, including details such as project codes, amounts, and payment terms. Ensure precise data entry to maintain the integrity of financial records and ensure the smooth processing of invoices and payments, reducing errors and improving financial tracking.
• Verification of Contractor and Vendor Work Done and Bills: Cross‑check invoices against project documentation, such as work orders, material delivery notes, and progress reports. Ensure all required documentation is attached to invoices before submission for approval. Coordinate with site teams to verify that the quantity and quality of work completed align with billed amounts.
• Contract Review: Analyze contract terms related to billing and invoicing to ensure alignment with the agreed‑upon terms and conditions. This includes understanding specific clauses related to payment schedules and deliverables, ensuring that all invoicing practices comply with contractual requirements and accurately reflect the terms of the agreement.
• System Maintenance and Support: Oversee operational functionality of billing software, address technical issues, and perform routine updates. Troubleshoot software problems, ensure system performance, and maintain the integrity of billing operations to ensure that the invoicing process runs smoothly and efficiently.
• Handling Billing Queries: Provide clear and detailed responses to billing‑related questions, manage discrepancies, and ensure effective communication to maintain smooth financial transactions and address any issues promptly. Manage disputes, clarify billing details, and provide timely and accurate information to ensure effective communication and resolution of any issues, thereby maintaining a smooth and efficient billing process.

Key Stakeholders – Internal

• Lead - Contracts Administration
• Functional Heads
• Finance Department
• Project Head
• IT Department
• Operations Team
• HR Department
• Legal Team
• Maintenance Team
• Internal Auditors

Key Stakeholders – External

• Civil Aviation Authority
• Local Government Bodies
• Suppliers
• External Auditors
• Construction Contractors
• Design Consultants
• Regulatory Agencies
• Community Representatives
• Independent Engineers
• AAI

Qualifications

• Educational qualifications: Diploma or Bachelor’s degree in Finance, Accounting, Business Administration or a related field.
• Work experience: 8+ years of experience in a billing, invoicing, or finance‑related role, preferably in construction or infrastructure projects.
• Familiarity with construction billing systems, including SAP, Oracle, or equivalent software.