Project Secretary

VA Tech Wabag Limited; Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

VA Tech Wabag Limited in Chennai seeks a capable Project Support Coordinator to join our project services team. You will coordinate all administrative tasks for the project team, ensuring seamless communication with stakeholders and site personnel.

You will maintain accurate project documentation, assist in preparing proposals, presentations and reports, and manage calendars and invoices in the IFS ERP. Strong English skills and proficiency with PM tools are essential, with multilingual ability

Qualifications

• Bachelor’s degree in Business Administration, Project Management, or related field.
• At least 3 years of experience in a project support role in a fast-paced environment.
• Proficiency in project management software and tools.
• Strong command of English; additional languages are preferred for multinational teams.

Responsibilities

• Coordinate administrative tasks for the project team and stakeholders.
• Maintain records of project documentation including minutes and reports.
• Assist in preparing and formatting proposals, presentations and reports.
• Manage project calendars and deadlines, reminding team of milestones and deliverables.
• Process bills and invoices in IFS ERP.

Skills

English proficiency

Multilingual communication

Education

Bachelor’s degree in Business Administration/Project Management or related field

Tools

Project management software

Job description

Responsibilities

• Coordinate all administrative tasks for the project team ensuring seamless communication and scheduling among all stakeholders and site team
• Maintain accurate records of project documentation including meeting minutes reports and correspondence to facilitate easy retrieval and reference
• Assist in the preparation and formatting of project proposals presentations and reports ensuring adherence to branding and quality standards
• Manage project calendars and deadlines proactively reminding team members of upcoming milestones and deliverables
• Manage and process bills and invoices in IFS ERP

Requirements

• Bachelor’s degree in Business Administration, Project Management, or related field to ensure a strong foundational knowledge.
• A minimum of 3 years of experience in a project support role, preferably in a fast-paced environment to demonstrate adaptability.
• Proficiency in project management software and tools to facilitate efficient project tracking and reporting.
• Strong command of English with additional languages (e.g., Spanish, French) preferred for multinational project teams.