Project Procurement Manager

Burns & McDonnell; Mumbai; On-site; INR 1,800,000 - 2,500,000; Full time

Job summary

A prominent engineering firm in India seeks a Project Procurement Manager to oversee procurement activities for global projects. The successful candidate will lead the procurement team, develop procurement strategies, and ensure compliance with company standards. A B.E/B.Tech/M.E/M.Tech in Mechanical Engineering and 15-20 years of relevant experience are required, along with strong skills in leadership and negotiation. This role is crucial for supporting the firm's global procurement strategy while fostering collaboration with US teams.

Qualifications

• 15-20 years of experience in EPC Project Procurement or Strategic Sourcing.
• Experience in RFP Management and Commercial Bid Evaluation.
• Expertise in Contracting, Terms Negotiation, and Purchase Order Management.

Responsibilities

• Manage global EPC project procurement activities.
• Execute project procurement strategy in collaboration with the US team.
• Lead and mentor the procurement team at the project level.

Skills

Leadership & Team Management

Cross-functional Collaboration

Analytical & Critical Thinking

Negotiation & Influencing Skills

Stakeholder Management

Problem Solving & Decision Making

Education

B.E/B.Tech/M.E/M.Tech in Mechanical Engineering

Tools

Procurement Management Software

Job description

Description

• The Project Procurement candidate is responsible for managing and executing project procurement activities for global EPC projects in coordination with the US-based Project Procurement Manager. The role leads the India procurement team at the project level for the project tenure and ensures efficient execution of procurement processes including sourcing, bid evaluations, purchase recommendations, coordinations with expeditors, and supplier performance monitoring.

• The India PPM will support procurement strategy implementation, ensure adherence to company and client procurement requirements, and maintain alignment with project budget and schedule objectives.

• This role requires strong commercial acumen, leadership capability, and the ability to manage procurement execution in a collaborative global environment.

• The successful candidate will serve as a key liaison between the India-based Buyers and the U.S. Project Procurement Manager, driving efficiency, compliance, and value.

• This individual will also play a crucial role in developing the regional supply chain to support our global projects. Procurement Leadership & Team Management

• Coordinate closely with the US Project Procurement Manager to execute project procurement strategy.

• Provide leadership, mentorship, and direction to procurement personnel supporting the project.

• Ensure procurement activities are executed in accordance with company policies, client requirements, and project procedures.

• Facilitate collaboration between engineering, construction, supplier quality, logistics, and expediting teams.

Project Procurement Planning

1. Support the development and execution of the project procurement strategy in coordination with the US PPM.

2. Participate in project planning activities.

3. Assist in developing the Procurement Execution Plan and procurement section of the Project Execution Plan.

4. Develop procurement templates, go-bys, and procurement documentation standards for the project.

5. Assist with supplier market intelligence and provide material pricing inputs during project planning and proposal stages.

6. Support preparation of procurement work-hour estimates and resource planning.

Request for Proposal (RFP) Management

1. Prepare and coordinate RFP packages including commercial documents, procurement terms and conditions, and bid instructions in coordination with US PPM.

2. Support development of bidders lists aligned with Approved Manufacturers Lists (AML).

3. Coordinate and host supplier pre-bid meetings and clarification discussions.

4. Ensure incorporation of project schedule requirements and delivery milestones into bid packages.

5. Coordinate with engineering and construction teams to incorporate technical and site support requirements.

Bid Evaluation & Purchase Recommendations

1. Manage the receipt and distribution of supplier bids for technical and commercial evaluations.

2. Perform commercial bid evaluations and coordinate with engineering for technical reviews. Lead supplier clarification discussions and commercial negotiations in coordination with the US PPM.

3. Evaluate supplier capacity, shop loading, and risk considerations.

4. Prepare commercial bid tabulations and purchase recommendations for project and management approvals.

5. Support contract and terms & conditions reviews in collaboration with US legal and procurement leadership.

Purchase Order Development

• Coordinate preparation of final purchase order documentation including commercial terms and conformed technical documents.

• Prepare purchase order drafts and share with US team.

• Coordinate review and approval of purchase orders with the US PPM prior to issuance.

• Track supplier acknowledgement and acceptance of purchase orders.

Procurement Execution & Project Support

• Remain actively engaged throughout the procurement lifecycle supporting project execution.

• Coordinate with expediting, logistics, and supplier quality teams to ensure on-time delivery and compliance with project requirements.

• Maintain and issue procurement status reports and procurement dashboards to project stakeholders.

• Support resolution of supplier issues, change orders, and schedule deviations.

• Coordinate with finance and project teams on invoice reviews and commercial compliance.

• Support supplier back charges, warranty claims, and procurement close-out activities.

Stakeholder Collaboration

• Collaborate with project management, engineering, construction, and logistics teams to support project execution.

• Participate in internal project review meetings and procurement progress discussions.

• Support US PPM in client procurement meetings, clarification sessions, and project reviews as required.

• Develop and maintain relationships with key suppliers supporting project execution.

Project Role and Expectations

• As a Project Procurement Manager in our India office, your role will be critical for our global procurement strategy. Your success will depend on your ability to work methodically and analytically to solve complex problems. You will be expected to demonstrate strong leadership, critical thinking, and exceptional attention to detail. Key to your growth will be your capacity for collaboration, organization, and proactive problem‑solving. Your role will involve:

• Independent Execution: Driving your Project assigned procurement packages with a high level of autonomy, ensuring milestones are met on time and within budget.

• Strategic Partnership: Serving as a trusted partner to your U.S. counterpart by providing insightful analysis, comprehensive status reporting, and strategic support for planning and execution.

• Regional Expertise: Leveraging your knowledge of the local and regional market to identify opportunities, mitigate risks, and build a robust and competitive supply chain.

• Process Integrity: Upholding fair and ethical practices throughout the procurement process and ensuring all activities comply with company and client standards.

• Proactive Communication: Maintaining clear, consistent, and proactive communication with all internal and external stakeholders to ensure alignment and address challenges before they become critical issues.

Qualifications

• The candidate should have a B.E/B.Tech/M.E/M.Tech degree in Mechanical Engineering. Experience - 15 - 20 years.

• EPC Project Procurement/Strategic Sourcing & Global Supplier Management/RFP Management Commercial Bid Evaluation & Bid Tabulation/Contracting & Terms Negotiation/Purchase Order Management/Procurement Planning & Execution Strategy/Cost Control & Budget Alignment/Supply Chain Risk Management

Soft Skills

• Leadership & Team Management/Cross-functional Collaboration/Analytical & Critical Thinking/Negotiation & Influencing Skills/Stakeholder Management/Problem Solving & Decision Making/Ability to manage multiple procurement packages/projects

Language / Communication

• Strong English verbal and written communication/Ability to conduct commercial discussions with international suppliers/Experience collaborating with global teams (US time zones preferred)