Project Planning & Coordination Manager (Beforest Lifestyle Solutions Pvt. Ltd)

Zoho; Mumbai; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

Beforest Lifestyle Solutions Pvt. Ltd in Mumbai is seeking a seasoned Project Planning & Coordination Manager to convert field delivery objectives into clear, structured project plans.

You will lead scheduling, milestone tracking and cross-functional coordination across site teams, vendors and finance to ensure timely project execution. Ideal candidate has 5–7 years of experience in project coordination or management, plus a degree in engineering or related field; PMP/CAPM is a plus and

Qualifications

• 5–7 years of relevant experience in project coordination, planning or management.
• Experience in construction, infrastructure, estates, real estate, township development, landscape/land development or similar field-based projects.
• Experience working with multiple stakeholders, vendors and site teams.
• Demonstrated ability to develop detailed project plans and track progress.

Responsibilities

• Translate project objectives into detailed project plans with timelines and dependencies.
• Develop and maintain project schedules with milestones and owners.
• Track progress, identify deviations, and update plans accordingly.
• Coordinate cross-functional stakeholders including site teams, vendors, finance.
• Maintain project documentation, trackers, and weekly leadership updates.
• Ensure governance and disciplined project tracking across field delivery.
• Utilize MS Project/Primavera and dashboards for reporting.

Skills

Project coordination

Scheduling

Milestone tracking

Stakeholder management

Vendor management

Education

Bachelor's degree in Engineering, Construction Management, Project Management, Operations, or related discipline

Tools

MS Project

Primavera

Dashboard/reporting tools

Job description

Beforest Lifestyle Solutions Pvt.Ltd ||Bewild produce Pvt Ltd ||Regolith Ecological SolutionPvt Ltd | Full time

Project Planning & Coordination Manager (Beforest Lifestyle Solutions Pvt. Ltd)

Beforest Lifestyle Solutions Private Limited

Beforest Lifestyle Solutions isbuilding regenerative, community-led living across India. Through ventures likeBewild (forest-friendly produce) and Regolith (native architecture), we arecreating a new blueprint for how people live — in harmony with land, eachother, and the larger world.

JobDescription – ProjectPlanning & Coordination Manager

Experience
5-7 years

Department
Collective Operations

ReportsTo: Head ofCollective Operation
Location: Mumbai (Initial location) & Other collectives (Based onbusiness requirement)
Employment Type: Full-Time

Role Overview

Desiredapplicantprofile:

Education:

• Bachelor's degree inEngineering, Construction Management, Project Management, Operations, or arelated discipline.
  
• A certification in ProjectManagement such as PMP, CAPM or equivalent would be an advantage.
  

Experience:

• Typically 5–7 years ofrelevant experience in project coordination, project planning orproject management.
  
• Experience in construction,infrastructure, estates, real estate, township development, landscape/landdevelopment or similar field-based projects preferred.
  
• Experience working withmultiple stakeholders, vendors and site teams.
  
• Demonstrated experience inproject scheduling, milestone tracking, dependency management and progressreporting
  

Role Mission

The ProjectPlanning & Coordination Manager is responsible for converting fielddelivery objectives into clear, structured and trackable project plans.

The rolewill bring planning discipline, milestone visibility, dependency managementand execution tracking into field delivery. It will coordinate across theRegional Field Delivery Lead, site teams, vendors, finance and otherstakeholders to ensure that project progress is visible, delays are identifiedearly, dependencies have clear owners, and actions are followed through toclosure.

Thisrole enables execution; it does not replace the field authority responsible forexecution.

KeyResponsibilities

A.Project Planning & Scheduling

• Translate project objectivesand field delivery requirements into detailed project plans.
  
• Develop and maintain projectschedules covering activities, milestones, timelines and dependencies.
  
• Establish clear timelines andownership for key project deliverables.
  
• Track planned versus actualprogress and identify schedule deviations.
  
• Regularly update project plansbased on changes in scope, priorities or field realities.
  
• Support teams in sequencingactivities to minimise delays and execution bottlenecks.
  

B.Milestone & Progress Tracking

• Establish milestone trackersfor ongoing projects.
  
• Monitor milestone achievementagainst agreed timelines.
  
• Identify slippages andhighlight potential delays before they become critical.
  
• Maintain visibility of projectcompletion status across different workstreams.
  
• Track task completion andfollow up with respective owners.
  
• Prepare concise weekly projectprogress reports for leadership review.
  
• Identify interdependenciesbetween site activities, vendors, finance, procurement and otherfunctions.
  
• Maintain a dependency trackerwith clear owners and expected closure dates.
  
• Follow up on open dependenciesand escalate ageing or critical dependencies.
  
• Ensure that cross-functionaldependencies are visible to the relevant stakeholders.
  
• Support teams in resolvingcoordination gaps that may impact project timelines.
  
• Maintain project issue andaction logs.
  
• Capture key execution issues,responsible owners, agreed actions and target closure dates.
  
• Monitor issue closure andidentify recurring or ageing issues.
  
• Escalate critical issues andpotential schedule risks to the RFDL.
  
• Support structuredproblem-solving by ensuring that issues are documented with facts, impactand proposed actions.
  

E.Cross-Functional Coordination

• Act as the coordination bridgebetween:
  
• Regional Field Delivery Lead
  
• Site/field teams
  
• Vendors and contractors
  
• Finance
  
• Procurement/support functions
  
• Other relevant projectstakeholders
  
• Coordinate project reviews andfollow-ups.
  
• Ensure that action items fromproject meetings are documented and tracked to closure.
  
• Maintain alignment betweenproject plans and field execution realities.
  
• Ensure important projectinformation reaches the right stakeholder at the right time.
  

F.Project Documentation & Reporting

• Maintain accurate and updatedproject documentation.
  
• Develop standard projecttrackers, dashboards and reporting formats.
  
• Prepare weekly projectprogress reports covering:
  
• Planned vs. actual progress
  
• Milestones achieved
  
• Upcoming milestones
  
• Delays/slippages
  
• Open issues
  
• Ownership and action status
  
• Maintain appropriate recordsof project decisions, changes and approvals.
  
• Ensure project information isorganised and easily accessible to stakeholders.
  

G.Project Governance

• Establish basic projectmanagement discipline across field delivery projects.
  
• Ensure agreed project trackingmechanisms are consistently followed.
  
• Identify gaps in planning,ownership or reporting processes.
  
• Recommend improvements toproject tracking and coordination mechanisms.
  
• Support leadership withaccurate and timely project information for decision-making.
  

ProjectManagement

• Strong project planning andscheduling skills.
  
• Ability to break complexprojects into activities, milestones and dependencies.
  
• Understanding of projectlifecycle and execution tracking.
  
• Strong follow-up and closureorientation.
  

Coordination

• Ability to work with fieldteams, vendors and corporate/support functions.
  
• Strong stakeholder managementand communication skills.
  
• Ability to driveaccountability without direct authority.
  

Analytical& Reporting

• Strong analytical andproblem-solving ability.
  
• Ability to interpret projectprogress and identify schedule risks.
  
• Strong reporting anddocumentation skills.
  
• Ability to convert projectinformation into concise management updates.
  

Tools

Proficiencyin project planning and tracking tools such as:

• MS Project / Primavera /similar project management tools
  
• Dashboard and reporting tools
  

IdealPast Experience

The idealcandidate may have worked as:

• Project Planning Manager
  
• Project ManagementExecutive/Manager
  
• Construction Planning Manager
  
• Experience should demonstratestrong exposure to planning + coordination + project tracking,rather than only technical site execution.