Project Manager

HYT Engineering; Pune District; On-site; INR 1,800,000 - 2,400,000; Full time

Job summary

HYT Engineering, Pune, is seeking a seasoned Project Manager to lead turnkey railway, government, and industrial projects from planning to handover. You will coordinate with government authorities, customers, consultants, and contractors to ensure on-time, on-budget delivery with strict adherence to contractual and safety requirements.

The role demands strong MS Project skills, civil/structural insight, and robust document control, reporting, and stakeholder management across multiple

Qualifications

• Bachelor's degree in Civil or Mechanical Engineering with turnkey project experience
• PM certification (PMP/PRINCE2) is advantageous
• 8–15 years in project management for railway/government/infrastructure turnkey projects
• Experience with government contracts, site execution, billing, and contractor management

Responsibilities

• Plan and execute projects from handover to commissioning
• Coordinate with Railway, Government, Consultants, and customers
• Supervise civil construction and steel fabrication/erection activities
• Prepare estimates, variations, and manage contract changes
• Oversee billing, measurement, and contract documentation
• Monitor progress against schedules and ensure regulatory compliance
• Prepare and present DPR/MPR/MIS reports and maintain documentation
• Coordinate with Design, Purchase, Production, Quality, Finance and Service teams
• Conduct internal and customer review meetings and follow up actions
• Ensure safety and quality standards and timely project handover

Skills

MS Project

Advanced Excel

Communication

Leadership

Negotiation

Presentation

Problem Solving

Stakeholder Management

Risk Management

Education

Bachelors in Civil Engineering

Bachelors in Mechanical Engineering (with turnkey projects)

PM Certification (PMP/PRINCE2)

Tools

MS Project

MS Office (Excel, Word, PowerPoint, Outlook, Teams)

ERP Systems

Job description

Job Description (JD)

Position: Project Manager

Department: Projects / Operations
Reporting To: VP Operations / General Manager – Projects
Industry: Special Purpose Machine (SPM) Manufacturing / Turnkey Railway & Government Projects

Job Purpose

The Project Manager is responsible for planning, coordinating, executing, monitoring, and closing turnkey projects from project handover through final commissioning. The role requires close coordination with government authorities, customers, consultants, contractors, and internal departments to ensure projects are completed safely, on time, within budget, and in compliance with contractual, technical, and statutory requirements.

Key Responsibilities

1. Project Planning & Execution

• Prepare detailed project execution plans from project kick-off to commissioning.
• Develop project schedules using Microsoft Project (MS Project) and monitor progress against planned milestones.
• Coordinate site mobilization, resource deployment, and project execution activities.
• Ensure timely completion of civil, structural, mechanical, electrical, and commissioning activities.

2. Government & Customer Coordination

• Liaise with Railway, Government Departments, Consultants, Engineers, and Customer representatives for smooth project execution.
• Coordinate with government officers for approvals, inspections, permissions, clearances, and statutory compliance.
• Attend project review meetings with customers and government officials.
• Maintain professional communication between the company and customer throughout the project lifecycle.

3. Civil & Structural Work Management

• Supervise and coordinate civil construction activities including foundations, RCC works, masonry, flooring, roads, drainage, and utility works.
• Monitor fabrication and erection of structural steel works.
• Ensure execution complies with approved drawings, specifications, and quality standards.
• Verify contractor progress and work quality.

4. Estimation & Variation Management

• Prepare and verify estimates for civil and structural works.
• Identify additional work and prepare variation statements.
• Calculate work variations and obtain approvals from customer/government authorities before execution.
• Maintain records of approved variations and contractual changes.

5. Billing & Measurement

• Verify contractor measurements.
• Prepare and certify Measurement Books (MB).
• Prepare RA Bills and final bills.
• Verify quantities executed as per drawings and site conditions.
• Coordinate billing approvals with customers and finance departments.

6. Project Monitoring & Compliance

• Monitor project progress against schedules.
• Ensure compliance with contract specifications, quality standards, statutory regulations, and safety requirements.
• Monitor all contractual deliverables and documentation.
• Ensure timely closure of observations raised by customers and consultants.

7. Reporting & Documentation

• Prepare Daily Progress Reports (DPR).
• Prepare Weekly Progress Reports.
• Prepare Monthly Progress Reports (MPR).
• Prepare Management Information System (MIS) reports.
• Prepare PowerPoint presentations for management and customer review meetings.
• Maintain project documentation including correspondence, approvals, drawings, inspection reports, site records, and progress photographs.

8. Contractor & Vendor Management

• Coordinate with civil, structural, electrical, mechanical, and service contractors.
• Monitor contractor productivity and adherence to schedules.
• Verify contractor work completion and quality.
• Resolve site issues affecting project progress.

9. Internal Coordination

• Coordinate with Design, Purchase, Production, Quality, Stores, Finance, and Service departments.
• Ensure timely availability of materials, drawings, manpower, and equipment.
• Monitor dispatch, installation, testing, and commissioning activities.

10. Project Review Meetings

• Conduct internal site review meetings.
• Attend customer review meetings.
• Attend government progress review meetings.
• Prepare meeting minutes and follow up on action items until closure.

Skills & Knowledge Required

Technical Skills

• Proficiency in Microsoft Project (MS Project).
• Advanced proficiency in Microsoft Excel.
• Proficiency in Microsoft Word, PowerPoint, Outlook, and Teams.
• Knowledge of ERP systems.
• Project scheduling and resource planning.
• Cost estimation and budgeting.
• Contract administration.
• Billing and quantity verification.
• Measurement Book (MB) preparation and verification.
• Work variation analysis and claim preparation.
• Risk assessment and mitigation planning.

Civil & Construction Knowledge

• Strong knowledge of civil construction works.
• Strong knowledge of structural steel fabrication and erection.
• Understanding of RCC construction.
• Knowledge of foundations, industrial flooring, drainage, roads, utilities, and infrastructure works.
• Ability to prepare and verify BOQs and estimates.
• Knowledge of construction methodologies and sequencing.
• Understanding of project quality control procedures.
• Knowledge of construction safety practices and statutory compliance.

Project Management Knowledge

• Project planning and monitoring.
• Project scheduling.
• Resource management.
• Contractor management.
• Customer coordination.
• Government liaison.
• Documentation control.
• Progress tracking.
• Delay analysis.
• Project risk management.

Communication & Leadership Skills

• Excellent communication and interpersonal skills.
• Strong leadership and team management abilities.
• Negotiation and conflict resolution skills.
• Effective presentation skills.
• Strong analytical and problem-solving ability.
• Ability to work under pressure and manage multiple stakeholders.

Educational Qualification

• Bachelor's Degree in Civil Engineering (Preferred).
• Degree/Diploma in Mechanical Engineering with relevant turnkey project experience may also be considered.
• Certification in Project Management (PMP/PRINCE2) will be an added advantage.

Experience

• 8–15 years of experience in Project Management for Railway, Government, Infrastructure, Industrial Construction, or Special Purpose Machine (SPM) turnkey projects.
• Experience in handling government contracts, site execution, billing, contractor management, and customer coordination is essential.

Key Performance Indicators (KPIs)

• On-time completion of project milestones.
• Compliance with project schedules.
• Timely approval of work variations.
• Accuracy of estimation and billing.
• Measurement Book (MB) accuracy.
• Customer and government approval turnaround time.
• Quality compliance.
• Safety compliance.
• Contractor performance.
• Timely submission of daily, weekly, and monthly reports.
• Closure of customer observations.
• Project cost control.
• Successful commissioning and project handover.
• Customer satisfaction.