Project Management Intern

Webbtree; Navi Mumbai; On-site; INR 201,000 - 279,000; Part time

Job summary

Webbtree in Navi Mumbai invites applications for a Project Management Intern. This hands-on role supports Project/Program Managers in tracking, coordinating, and reporting on cross-functional NPD projects, with exposure to trackers, WBS, design-review documentation, and daily use of project management tools.

It's ideal for someone pursuing engineering or business studies, with PMP certification preferred but not mandatory.

Qualifications

• Pursuing or recently completed Bachelor's or Master's degree in Engineering, Business Administration, or related field.
• PMP certification preferred (CAPM, or actively studying for PMP, is also welcome) — not mandatory to apply.

Responsibilities

• Maintain and update project trackers and WBS across active NPD programs.
• Assist in preparing weekly/monthly project status reports and dashboards.
• Follow up action items from MOMs and ensure closure.
• Support day-to-day use and upkeep of Zoho Projects for tracking, timelines, and reporting; help set up Gantt charts/timelines and task dependencies.
• Standardise templates for WBS, MOM, and status reporting so they are consistent across projects.
• Keep tracked data (dates, owners, statuses) accurate and current; flag stale entries.
• Coordinate with Engineering, SCM, and others to collect status updates and surface blockers early.
• Support scheduling and documentation of design reviews and project meetings — agendas, minutes, and follow-ups.
• Identify gaps in tracking or reporting processes and suggest improvements.
• Bring PMP fundamentals (scope, schedule, risk, stakeholder management) into day-to-day tracking work.

Skills

Zoho Projects

MS Excel/Google Sheets

PowerPoint/Slides

WBS

Gantt charts

RACI

Proactive communication

Ownership mindset

Education

Bachelor's or Master's degree in Engineering, Business Administration, or related field

PMP certification preferred (CAPM, or actively studying for PMP)

Tools

Zoho CRM

Zoho Creator

Job description

Job Description: Project Management Intern

Role Overview

The Project Management Intern supports Project/Program Managers in tracking, coordinating, and reporting on cross-functional New Product Development (NPD) projects. This is a hands-on role offering direct exposure to project trackers, work breakdown structures (WBS), design-review documentation, and day-to-day use of project management tools — with growing ownership as the internship progresses. It''s a strong fit for someone building toward a project management career and wanting to apply classroom or certification knowledge (e.g., PMP) to live, fast-moving engineering programs.

Department: Program Management Office (PMO) / R&D

Position Level: Intern

Reporting to: Project Manager

Location: Corporate Office

Duration: 6 months-1year

Key Responsibilities

1. Project Tracking & Reporting

• Tracker Maintenance: Maintain and update project trackers and WBS (task status, owners, target dates) across active NPD programs.
• Status Reporting: Assist in preparing weekly/monthly project status reports and dashboards for leadership review.
• Action Item Follow-up: Track action items and decisions coming out of design reviews and meeting minutes (MOMs), and follow up with owners through to closure.

2. Tool & Process Support

• Zoho Projects: Support day-to-day use and upkeep of Zoho Projects (or equivalent PM tool) for task tracking, timelines, and reporting; help set up Gantt charts/timelines and task dependencies.
• Templates & Standards: Help standardise templates for WBS, MOM, and status reporting so they''re consistent across projects.
• Data Hygiene: Keep tracked data (dates, owners, statuses) accurate and current, flagging stale or conflicting entries.

3. Cross-functional Coordination

• Status Collection: Coordinate with Engineering, SCM, and other cross-functional teams to collect status updates and surface delays or blockers early.
• Meeting Support: Support scheduling and documentation of design reviews and project meetings — agendas, minutes, and follow-ups.

4. Process Improvement

• Gap Identification: Spot gaps in current tracking or reporting processes and suggest practical improvements.
• PM Best Practices: Bring PMP-aligned fundamentals (scope, schedule, risk, and stakeholder management) into day-to-day tracking work.

Candidate Profile & Qualifications

Education & Certifications

• Education: Pursuing or recently completed a Bachelor''s or Master''s degree in Engineering, Business Administration, or a related field.
• Certification: PMP certification preferred (CAPM, or actively studying for PMP, is also welcome) — not mandatory to apply.

Tools & Technical Competencies

• Zoho Projects: Working knowledge of Zoho Projects preferred; willingness and ability to learn it quickly is essential if not already familiar.
• Other Zoho Tools: Exposure to Zoho CRM, Zoho Creator, or similar Zoho suite tools is a plus.
• Office Tools: Comfortable with MS Excel/Google Sheets for tracking, and PowerPoint/Slides for reporting.
• PM Fundamentals: Understanding of core project management concepts — WBS, Gantt charts, milestones, RACI — from coursework, certification study, or self-learning.

Experience

• Prior Experience: No prior work experience required. Academic project coordination (capstone projects, student club/event management) or a prior internship involving planning and tracking is a plus.

Soft Skills

• Proactive Communicator: Comfortable following up with multiple stakeholders to get status updates without needing to be chased.
• Fast Learner: Able to quickly pick up new tools (e.g., Zoho Projects) and internal processes.
• Ownership Mindset: Treats trackers and reports as the team''s source of truth, not just paperwork.
• Organised & Detail-Oriented: Able to track multiple work-streams and details without losing sight of deadlines.

Key Performance Indicators (KPIs) / Learning Outcomes

• Tracker Accuracy: Percentage of project trackers updated on time and accurately.
• Action Item Closure: Percentage of MOM action items followed up to closure by their target date.
• Tool Adoption: Successful setup and maintenance of at least one live project in Zoho Projects by the end of the internship.
• Stakeholder Feedback: Positive feedback from project/program managers on coordination support and reliability.