Project Management Assistance

KK Group; Bengaluru; Hybrid; INR 600,000 - 1,200,000; Full time

Job summary

KK Group in Bengaluru is seeking a Project Management Assistant to support project managers and PMO activities in a hybrid work setting. You will handle defined and repetitive tasks, use standard templates, and help develop an improvement roadmap for the function.

The role requires 3-5 years PMO experience, strong communication across international teams, and proficiency in Microsoft Office and D365 FO, with a focus on AI for reporting.

Qualifications

• Project Management and PMO experience 3-5 years.
• Open, structured and self-organized, very communicative on an international basis, demanding and consistent.
• Experience in use of Microsoft Office, D365 especially using AI for reporting.

Responsibilities

• Establish regular communication with project/portfolio managers and align on their needs.
• Execution of tasks in high quality and transparency, budget and timeline responsibility stays with PM.
• Keep deadlines of own tasks and defined open point lists.
• Gather feedback with PMOs and establish improvement cycle.
• Own project management data quality with focus on D365FO/PO.

Skills

PMO experience

Structured and self-organized

International communication

Education

Background in Economics/Finance/Engineering

Tools

D365FO

SharePoint

Microsoft Office

Job description

• Position: Project Management Assistance.
• Reporting To: Director- Project Management .
• Mode of Work: Hybrid.
• Background: Economics, Finance, Engineering or any relevant field.

Role:

• Assist Project Managers (Portfolio Mgr, Program/Project Mgr, Sub-Project Mgr, TPL, ..) in defined and repetitive tasks.
• Use and improve project management standard tasks and templates, track and improve quality of those tasks/templates together with the responsible in KK.
• Develop an improvement roadmap for the function project management assistance.
• Participate of PMO management team.

Tasks:

• Global single-point starts-control for projects (establish start check-list, Sharepoint establish project in D365 FO, POPROD).
• Execute Invoices for all projects following a processand track timesheets and invoices.
• Due-date hunter based on defined open point lists (for open point list in project, project excellence, in meeting preparation).
• Prepare Key Project Meetings (SteCo, Gate Meetings) that all evidence and documents are in place in advance, create pre-read.
• Establish and moderate a knowledge-sharing/community-of-practice with global (sub)project-managers (PM, TPL NPD, NPI,..).

Responsibilities:

• Establish regular communication with project/portfolio managers and align on their needs.
• Execution of tasks in high quality and transparency, budget and timeline responsibility stays with PM.
• Keep deadlines of own tasks and defined open point lists.
• Gather feedback with PMOs and establish improvement cycle.
• Own project management data quality with focus on D365FO/PO.

Profile:

• Project Management and PMO Experience 3-5 years.
• Open, Structured and self-organized, very communicative on an international basis, demanding and living consistency and assertiveness, high standards.
• Experience in use of Microsoft Office, D365 especially using AI for reporting.

About KK Group :

Building on more than 40 years of experience, KK Group is a leading systems supplier to the renewable energy industry. Our capabilities span developing state-of-the-art technologies, high-quality lean manufacturing, and flexible aftermarket services. KK Group is owned by A.P. Moller Holding, the parent company of the A.P. Moller Group, established in 1904 by Arnold Peter Moller. We are a global and diverse team of over 4,000 people, working towards delivering products and services that enable a future powered by renewable energy.

At KK Group, our culture and DNA are built on a foundation of can-do attitude and innovation. We actively foster an inclusive work environment that embraces diversity, rejects any form of discrimination, and provides equal opportunities for all people. Our commitment lies in cultivating a strong culture centred around health, safety, wellbeing, and effective teamwork.

Why Us ?

No matter your role, you will find yourself immersed in our strategy. At KK, all employees are encouraged to contribute their ideas – we want everyone to feel involved and heard. Our flat hierarchies allow us to make swift decisions and exchange ideas in an open, honest atmosphere where we help each other succeed. What is more, you will be collaborating across several functions and you will experience a distinct team spirit as you work with international colleagues from all over the world.