Project Lead

Eventexpo Technology Solutions; Chennai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Eventexpo Technology Solutions in Chennai is seeking a Project Lead to plan and deliver exhibition stalls, interior fit-outs, and infrastructure works. You will coordinate with clients, designers, vendors, and production teams to ensure on-time, on-budget delivery aligned with approved designs.

The role requires 2–5 years of hands-on experience in exhibition fabrication or event production, with knowledge of AutoCAD and MS Office.

Qualifications

• Diploma or degree in Civil, Mechanical, Interior Design, Production or related field.
• 2–5 years experience in exhibition fabrication, event production, or infrastructure coordination.
• Hands-on knowledge of fabrication processes and site installation.

Responsibilities

• Plan and execute exhibition stalls, interiors, and infrastructure projects.
• Coordinate with clients, designers, vendors, and production teams.
• Monitor progress from procurement to installation and handover.
• Maintain quality and budget adherence per approved designs.
• Prepare daily progress reports and maintain BOQs and schedules.

Skills

Project coordination

Vendor coordination

Time management

Negotiation

Travel readiness

Education

Diploma or Bachelor's in Civil/Mechanical/Interior/Production

Tools

AutoCAD

MS Excel

MS Word

BOQ reading

Job description

Project Lead Planning and Delivery

( Production, Exhibition, Interior & Infrastructure)

Department: Projects / Production

Reporting To: Operations Head

Experience: 2–5 years preferred

Employment Type: Full-time

Work Location: Office, workshop, and project sites

1. Job Summary

The Project Executive – Production is responsible for coordinating and executing exhibition stalls, event fabrication, interior fit-out works, and temporary or permanent infrastructure projects. The role involves coordinating with clients, designers, vendors, production teams, and site execution teams to ensure projects are delivered on time, within budget, and according to approved designs and quality standards.

2. Key Responsibilities

A. Project Planning & Execution

• Understand project briefs, approved designs, BOQs, drawings, and client requirements.
• Prepare project execution plans, production schedules, and installation timelines.
• Coordinate fabrication, carpentry, electrical, branding, painting, finishing, and other production activities.
• Monitor project progress from material procurement through fabrication, installation, and dismantling, wherever applicable.
• Ensure timely completion of exhibition stalls, event setups, interior works, and infrastructure installations.

B. Production & Workshop Coordination

• Coordinate with workshop supervisors, fabricators, carpenters, electricians, painters, and production staff.
• Ensure materials, tools, equipment, and manpower are available as per project requirements.
• Monitor production quality, measurements, finishing, and adherence to approved drawings.
• Identify production delays and resolve operational issues in coordination with the concerned teams.
• Maintain material usage records and minimize wastage and rework.

C. Site Execution & Installation

• Coordinate site measurements, venue inspections, loading, transportation, and material movement.
• Supervise installation and execution activities at exhibition venues, event locations, and interior project sites.
• Coordinate with venue authorities, contractors, vendors, and client representatives.
• Monitor site progress, workmanship, safety, and housekeeping.
• Ensure timely handover, snag-list closure, and dismantling or material recovery when required.

D. Vendor & Material Management

• Follow up with procurement and stores teams for timely material availability.
• Coordinate with external vendors and subcontractors for fabrication, printing, branding, electrical, lighting, and infrastructure requirements.
• Track purchase orders, delivery schedules, material receipts, and vendor commitments.
• Assist in monitoring project expenses and controlling unnecessary costs.

E. Client & Internal Coordination

• Coordinate with design, sales, accounts, production, procurement, and project management teams.
• Communicate project updates, site requirements, and execution challenges to management.
• Ensure client specifications and approved design changes are communicated to the production and site teams.
• Support client inspections, final approvals, and project handover.

F. Documentation & Reporting

• Prepare daily progress reports and project status updates.
• Maintain BOQs, work orders, material lists, production schedules, site reports, and completion records.
• Track manpower deployment, material consumption, project expenses, and pending activities.
• Report delays, variations, additional work, and cost implications to the Project Manager.

3. Educational Qualification & Experience

• Diploma or Bachelor's degree in Civil Engineering, Mechanical Engineering, Interior Design, Production, or a related field.
• 2–5 years of experience in exhibition fabrication, event production, interior execution, or infrastructure project coordination.
• Practical knowledge of fabrication processes, interior materials, site installation, and vendor coordination.
• Experience in exhibition stall fabrication and event infrastructure will be an added advantage.

4. Technical & Professional Skills

• Basic understanding of AutoCAD drawings, 2D layouts, and fabrication drawings.
• Knowledge of woodwork, metal fabrication, laminates, acrylic, signage, printing, lighting, and electrical coordination.
• Ability to read BOQs, material specifications, and project schedules.
• Proficiency in MS Excel, Word, email, and project reporting.
• Strong coordination, negotiation, problem-solving, and time-management skills.
• Willingness to travel to project sites and work flexible hours during event installations and deadlines.

5. Key Performance Indicators (KPIs)

• Timely completion of production and site installation.
• Adherence to approved drawings and quality standards.
• Effective manpower, material, and vendor coordination.
• Control of material wastage, rework, and additional expenses.
• Timely reporting and resolution of site issues.
• Successful project handover and client satisfaction.
• Compliance with site safety requirements.

6. Authority & Accountability

• Coordinate and follow up with production teams, vendors, and site personnel.
• Escalate design discrepancies, material shortages, delays, and budget variations to the Project Manager.
• Ensure work is executed according to approved drawings, specifications, and schedules.
• Maintain accountability for assigned projects from production preparation through installation and handover.

7. Working Conditions

• Office, fabrication workshop, warehouse, and project-site responsibilities.
• Travel to exhibition halls, convention centres, commercial interiors, and event venues as required.
• Flexibility to work extended hours, night shifts, weekends, or holidays during event setup and dismantling schedules.

Overall Objective: To ensure the smooth coordination and successful execution of exhibition, event, interior, and infrastructure projects by delivering the required quality within the approved budget and committed timeline.