Project Coordinator - Planning and Document Control

Cushman and Wakefield; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Cushman & Wakefield is seeking a Senior Project Coordinator/Planning/Document Control to support planning, scheduling, progress reporting, and controls across commercial, hospitality, industrial, and mixed-use projects in Bengaluru.

You will develop and maintain integrated schedules (design through handover), monitor progress, coordinate with contractors and consultants, and produce dashboards and status reports while ensuring alignment with client expectations and company standards.

Qualifications

• 3–7 years of experience in project planning, scheduling, or project controls.
• Experience supporting commercial real estate, workplace, industrial, or fit-out projects is preferred.
• Knowledge of project lifecycle management and risk management principles.

Responsibilities

• Assist in developing, maintaining, and updating integrated project schedules across design, procurement, construction, commissioning, and handover.
• Support baselines, WBS, milestones, and resource plans; monitor progress against schedules.
• Collect and consolidate progress data from contractors/consultants and prepare reports/dashboards.
• Support risk tracking, change management, and performance monitoring activities.
• Coordinate with stakeholders to ensure timely communication of project updates.
• Maintain planning documentation, action trackers, and schedule change logs.

Skills

Scheduling

Project coordination

Stakeholder communication

Analytical skills

Education

Bachelor's Degree in Engineering or related discipline

Tools

Primavera P6

MS Project

Microsoft Office Suite

Project reporting tools

Job description

Project Coordinator/Planning/Document Control (Commercial/Hospitality/Industrial/Mixed Use)

Job Description Summary This role is responsible for supporting project planning, scheduling, monitoring, and reporting activities to ensure projects are delivered on time, within budget, and in line with client expectations.

Job Description About the Role:

• Assist in developing, maintaining, and updating integrated project schedules covering design, procurement, construction, commissioning, and handover phases.
• Support the establishment of project baselines, work breakdown structures (WBS), project milestones, and resource plans.
• Monitor project progress against approved schedules and identify potential delays, risks, and schedule deviations.
• Collect, validate, and consolidate project progress data from contractors, consultants, and project teams.
• Support critical path analysis and schedule reviews to ensure timely project delivery.
• Prepare weekly and monthly project progress reports, dashboards, status trackers, and presentations.
• Coordinate with project stakeholders to ensure accurate and timely communication of project updates.
• Maintain planning documentation, project records, action trackers, and schedule change logs.
• Support project controls activities, including risk tracking, change management, and performance monitoring.
• Assist in developing mitigation plans and recovery schedules for projects experiencing delays.
• Monitor project milestones and ensure follow-up on key deliverables and action items.
• Ensure adherence to project planning standards, reporting requirements, and organizational project management processes.

About You:

• Bachelor's Degree in Engineering, Construction Management, Architecture, Project Management, Business Administration, or a related discipline with 3 - 7 years of experience in project planning, scheduling, project coordination, or project controls.
• Experience supporting commercial real estate, workplace, industrial, retail, healthcare, data center, infrastructure, or fit-out projects is preferred.
• Sound understanding of project lifecycle management, scheduling techniques, project controls, and risk management principles.
• Proficiency in Primavera P6, MS Project, Microsoft Office Suite, and project reporting tools.
• Experience in project progress tracking, schedule updates, reporting, and stakeholder coordination.
• Strong analytical, organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and work effectively in a dynamic project environment.
• Knowledge of project planning best practices, schedule monitoring, and performance reporting.
• Primavera P6 Certification, PMP, CAPM, PMI-SP, or equivalent project management certifications will be an added advantage.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live, working at Cushman & Wakefield means you will benefit from:

Being part of a growing global company.

Career development and promotion-from-within culture.

An organization committed to Diversity and Inclusion.

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions.

We focus on career progression and foster a promotion-from-within culture, leveraging global opportunities to ensure we retain our top talent.

We encourage continuous learning and development opportunities to develop personal, professional, and technical capabilities, and we reward our employees with a comprehensive benefits program.

We have a vision of the future, where people simply belong. That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day.

We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it.

If you want to live it too, join us.

INCO: “Cushman & Wakefield” Experience Level Senior Level