Project Coordinator Interiors Execution

ODD Jobs India; Hyderabad; On-site; INR 400,000 - 640,000; Full time

Job summary

ODD Jobs India in Hyderabad is seeking a proactive Project Coordinator to coordinate multiple interior fit-out projects from the office. You will liaise daily with site teams, supervisors, vendors, procurement, and project managers to ensure schedules, quality, and client requirements are met.

The role emphasizes meticulous follow-up, comprehensive documentation, and cross-functional coordination across offices and sites to deliver on time and within standards.

Qualifications

• Bachelor's Degree/Diploma in Interior Design, Civil Engineering, Architecture, Construction Management, or related field.
• 35 years of experience in project coordination, site coordination, or interior fit-out project management.

Responsibilities

• Coordinate with all ongoing project sites on a daily basis to collect work progress updates.
• Prepare and maintain Daily Progress Reports (DPRs) for all projects.
• Track project milestones, timelines, and completion status.
• Escalate delays, bottlenecks, and critical issues to the Project Manager.
• Ensure project schedules are followed and update management on deviations.
• Allocate daily work to site supervisors based on project priorities.
• Coordinate manpower deployment across multiple sites.
• Follow up with supervisors to ensure daily targets are achieved.
• Monitor productivity and report daily accomplishments.
• Coordinate between office and site teams for smooth execution.
• Track project-wise pending activities and closures.
• Maintain project trackers, task sheets, and progress dashboards.
• Monitor material requirements and coordinate with procurement for timely availability.
• Ensure drawings, BOQs, and work instructions are shared with site teams.
• Coordinate with Project Managers, Interior Designers, Site Engineers, Procurement Team, Stores, Accounts, Vendors & Contractors.
• Prepare daily, weekly, and monthly project reports.
• Maintain project documentation including: Work orders, Material requests, Site progress reports, Delay reports, MOM (Minutes of Meeting), Site photographs.

Skills

Project coordination

Communication

Multi-project management

Planning

MS Office

ERP systems

Interior fit-out

Work under pressure

Education

Bachelor's Degree/Diploma in Interior Design, Civil Engineering, Architecture, Construction Management, or related field

Job description

About the Role

We are looking for a proactive and detail-oriented Project Coordinator to coordinate multiple interior fit-out projects from the office. The ideal candidate will be responsible for daily coordination with site teams, supervisors, vendors, procurement, and project managers to ensure projects are executed as per schedule, quality standards, and client requirements. The role requires excellent follow-up skills, project documentation, and cross-functional coordination.

Key Responsibilities

Project Coordination

• Coordinate with all ongoing project sites on a daily basis to collect work progress updates.
• Prepare and maintain Daily Progress Reports (DPRs) for all projects.
• Track project milestones, timelines, and completion status.
• Escalate delays, bottlenecks, and critical issues to the Project Manager.
• Ensure project schedules are followed and update management on deviations.

Work Allocation & Site Coordination

• Allocate daily work to site supervisors based on project priorities.
• Coordinate manpower deployment across multiple sites.
• Follow up with supervisors to ensure daily targets are achieved.
• Monitor productivity and report daily accomplishments.
• Coordinate between office and site teams for smooth execution.

Project Monitoring

• Track project-wise pending activities and closures.
• Maintain project trackers, task sheets, and progress dashboards.
• Monitor material requirements and coordinate with procurement for timely availability.
• Ensure drawings, BOQs, and work instructions are shared with site teams.

Cross-Functional Coordination

• Coordinate with:
  • Project Managers
  • Interior Designers
  • Site Engineers
  • Procurement Team
  • Stores
  • Accounts
  • Vendors & Contractors
• Ensure smooth communication among all stakeholders.

Documentation & Reporting

• Prepare daily, weekly, and monthly project reports.
• Maintain project documentation including:
  • Work orders
  • Material requests
  • Site progress reports
  • Delay reports
  • MOM (Minutes of Meeting)
  • Site photographs
• Maintain project records and ensure document accuracy.

Vendor & Material Coordination

• Follow up with vendors for timely material deliveries.
• Coordinate with stores regarding material dispatch and receipt.
• Monitor pending purchase requests and delivery schedules.

Quality & Compliance

• Ensure site teams follow approved drawings and specifications.
• Coordinate with Project Managers regarding quality observations.
• Support compliance with company SOPs and safety standards.

Required Skills

• Strong project coordination and execution skills.
• Excellent follow-up and communication abilities.
• Ability to manage multiple projects simultaneously.
• Strong planning and organizational skills.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience with project tracking tools and ERP systems is an advantage.
• Good understanding of interior fit-out execution and site activities.
• Ability to work under pressure and meet deadlines.

Qualifications

• Bachelor's Degree/Diploma in Interior Design, Civil Engineering, Architecture, Construction Management, or a related field.
• 35 years of experience in project coordination, site coordination, or interior fit-out project management.

Preferred Experience

• Experience coordinating commercial, residential, retail, or office interior projects.
• Knowledge of interior execution processes, materials, BOQs, and project scheduling.
• Experience coordinating multiple projects simultaneously.

Key Performance Indicators (KPIs)

• 100% daily project updates received from all sites.
• Timely work allocation to supervisors.
• Daily Progress Reports submitted on time.
• Project milestone adherence.
• Reduction in project delays through proactive follow-up.
• Timely material coordination and issue resolution.
• Accuracy of project documentation and reporting.
• Effective coordination between office and site teams.