Project Coordinator

VOPA; Pune District; On-site; INR 360,000 - 480,000; Full time

Job summary

VOPA is seeking a proactive project coordinator to support planning, coordination, and implementation of Saiyam, TMH, MYCA, and related initiatives. You will coordinate with schools, teachers, government officials, partners, and internal teams to ensure effective project execution.

The role involves field visits, trainings, documentation, data collection and reporting, and coordinating activities across departments.

Qualifications

• Bachelor's degree in a relevant field such as social work, psychology, education or development studies.
• 2-5 years of project coordination or field operations experience; freshers considered with internship.
• Experience with schools, teachers, NGOs or government departments is advantageous.
• Strong communication, coordination and stakeholder management skills.
• Proficient in MS Office for data management and reporting.

Responsibilities

• Plan, coordinate, implement, and document project activities aligned with objectives.
• Support end-to-end implementation of assigned projects by the organization.
• Coordinate with schools, teachers, mentors, government officials and partners for smooth execution.
• Facilitate trainings, orientation sessions, workshops, meetings, and field activities as required.
• Conduct school visits, field observations, and stakeholder interactions to monitor progress.
• Maintain project documentation, records, databases, and reports with evidence.
• Assist in collecting, analyzing, and presenting project data for monitoring and decisions.
• Prepare reports, presentations, proposals and communication material for stakeholders.
• Support assessments, surveys, events, campaigns and other activities as needed.
• Coordinate with internal teams (content, technology, research, comms, admin) for timely delivery.
• Assist in managing digital platforms by onboarding users and resolving issues with tech support.

Skills

Coordination & project management

Stakeholder management

Documentation & reporting

MS Office (Excel, Word, PowerPoint)

Field operations

Education

Bachelor's degree in Social Work

Bachelor's degree in Psychology

Bachelor's degree in Education

Tools

MS Office - Excel

MS Office - Word

MS Office - PowerPoint

Job description

We are looking for a proactive, organized, and detail-oriented professional to support the planning, coordination, and implementation of VOPA's projects, including Saiyam, Teacher Mental Health (TMH), MYCA, and other organizational initiatives. The role involves coordinating with schools, teachers, government officials, partner organizations, and internal teams to ensure effective project execution.

The candidate will be responsible for conducting field visits, facilitating trainings and workshops, maintaining project documentation, supporting data collection and analysis, preparing reports, and coordinating project activities. The role also involves supporting digital platforms, monitoring project progress, identifying implementation challenges, and contributing to continuous improvement.

The ideal candidate should have strong coordination, communication, documentation, and problem-solving skills, along with a willingness to engage with stakeholders and contribute to the organization’s mission and objectives.

Roles and Responsibilities:

• Plan, coordinate, implement, and document project activities in accordance with project objectives and organizational priorities.
• Support the end-to-end implementation of the relevant projects assigned by the organization.
• Coordinate with schools, teachers, mentors, government officials, partner organizations, and other stakeholders to ensure smooth project implementation.
• Facilitate trainings, orientation sessions, workshops, meetings, and field activities as required.
• Conduct school visits, field observations, and stakeholder interactions to monitor implementation, collect feedback, and identify areas for improvement.
• Maintain accurate project documentation, records, databases, reports, photographs, case studies, and other project-related evidence.
• Assist in collecting, compiling, analyzing, and presenting project data to support monitoring, reporting, and decision-making.
• Prepare project reports, presentations, concept notes, proposals, and communication material for internal and external stakeholders.
• Support planning and execution of assessments, surveys, events, campaigns, and other project activities.
• Coordinate with internal teams including content, technology, research, communication, and administration for timely execution of project deliverables.
• Assist in managing digital platforms by supporting user onboarding, access management, issue resolution, and coordination with the technical team wherever required.
• Contribute to the continuous improvement of project implementation by documenting field learnings, identifying challenges, and suggesting practical solutions.
• Ensure timely completion of assigned tasks while adhering to organizational processes, quality standards, and reporting timelines.
• Submit monthly work reports and other reports as required by the organization.
• Undertake any other responsibilities assigned by the organization in line with project and organizational requirements.

Required Skills & Qualifications

• Bachelor's degree in Social Work, Psychology, Education, Sociology, Development Studies, Public Administration, or a related field.
• 2-5 years of experience in project coordination, program implementation, field operations, or the social development sector. Fresher's with relevant internship or field experience may also be considered.
• Experience working with schools, teachers, government departments, NGOs, or community-based program will be an added advantage.
• Good communication, coordination, interpersonal, and stakeholder management skills.
• Proficiency in MS Office tools, particularly Excel, Word, and PowerPoint, for data management, documentation, and reporting.
• Ability to prepare project reports, presentations, meeting minutes, and other project-related documentation.
• Basic understanding of data collection, monitoring, evaluation, surveys, and reporting processes.
• Willingness to travel for school visits, field activities, workshops, and stakeholder meetings as required.
• Ability to manage multiple tasks, meet deadlines, and work collaboratively with cross-functional teams.
• Interest in mental health, education, child development, and social impact initiatives.
• Fluency in Marathi, English and Hindi will be preferred.
• A proactive, organized, and solution-oriented approach with a willingness to learn and adapt to project requirements.
• Own two wheeler with permanent driving license is mandatory.