Project Coordinator

bp; Maharashtra; Hybrid; INR 900,000 - 1,400,000; Full time

Benefits offered by this job

Relocation assistance

Hybrid work model

Flexible working options

Job summary

bp is establishing a dedicated Projects Centre in Pune, India to coordinate, plan, administer and monitor project support activities across the regional portfolio. This role focuses on financial processes, reporting, and closeout execution to enable successful delivery across bp's C&P initiatives.

The Project Coordinator will collaborate with project managers, suppliers, and cross-functional teams in a fast-paced environment, delivering quality outputs within tight timeframes and maintaining

Qualifications

• Experience in project administration and organisational support.

Responsibilities

• Coordinate production of project, program, and portfolio reports.
• Manage Regional Project Portfolio processes including invoicing, closeouts and budget reconciliation.
• Develop and maintain project folders, filing systems, and reporting mechanisms.
• Ensure timely project closeouts within three months of handover.
• Contribute to regional forums with clear updates on project matters and commercial impacts.
• Lead coordination with managers, suppliers, and external providers for end-to-end delivery.

Skills

MS Excel

PMIS

Stakeholder Management

Report Automation

Office Suite

Education

Vocational qualification in project or business administration

Tools

SAP

Ariba

Blackline

Job description

Job Description As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. Bp's customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, demonstrating technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC!

Job Family Group Project Management Group Job Description As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. Bp's customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, demonstrating technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC! Shift timings: 5 AM to 2 PM (IST) About The Role The Project Coordinator will be responsible for coordinating, planning, administering, and monitoring organisational support activities to assist with project management and portfolio management tasks essential for successful project delivery. This role will oversee regional project administration and manage financial processes associated with the Regional Project Portfolio. Responsibilities include project budget reconciliation, handling purchase orders, journals, accruals, goods receipting invoice payments, asset creation, and maintaining other relevant financial data. What You Will Deliver (responsibilities)

• Coordinate the production of all reports and compile project, program, and portfolio summary reports.
• Manage the organisational processes associated with the Regional Project Portfolio, including reporting, systems simplification, project administrative closeout and management, invoice processing, Asset Disposal / Transfer, Work break down structures, project setup, and project closeout.
• Develop and maintain project folder, library, filing, recording, and reporting systems.
• Ensure that project closeouts are completed within three months of handing over a project to the business.
• Actively contribute to regional forums by providing a clear understanding of project matters and commercial impacts to support business advancement.
• Lead project coordination efforts with project managers, suppliers, and outsourced providers to ensure end-to-end delivery of the entire pipeline of projects in alignment with the network plan and capital budget.

What you will need to be successful (experience, job requirements & qualifications)

• Experienced in project administration, monitoring, and organisational activity support.
• Highly proficient in the use of the Microsoft suite, including advanced reporting capabilities in Excel.
• Excellent time management skills with the ability to prioritise effectively.
• Proven working experience with Project Management Information Systems.
• Capable of thriving in a fast-paced environment while managing multiple priorities and working independently.
• Highly desirable: Working knowledge and experience with SAP, Ariba, Blackline or an equivalent P2P system.

Essential Education/Qualifications

• Vocational qualification in project or business administration

Why join bp? At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others! We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Travel Requirement No travel is expected with this role Relocation Assistance This role is eligible for relocation within country Remote Type This position is a hybrid of office/remote working Skills Change control, Commissioning, start-up and handover, Conflict Management, Construction, Cost estimating and cost control (Inactive), Design development and delivery, Frameworks and methodologies, Governance arrangements, Performance management, Portfolio Management, Project and construction safety, Project execution planning, Project HSSE, Project Leadership, Project Team Management, Quality, Requirements Management, Reviews, Risk Management, Schedule and resources, Sourcing Management, Stakeholder Management, Strategy and business case, Supplier Relationship Management Legal Disclaimer We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us. If you are selected for a position and depending on your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.