Project Coordinator

BP; India; Hybrid; INR 600,000 - 900,000; Full time

Benefits offered by this job

Hybrid work arrangement

Relocation assistance (within country)

Job summary

BP in Pune, India, is establishing a dedicated BTC for Customers & Products to support enhanced customer experience and innovation. The Project Coordinator will oversee regional project administration and manage financial processes including budgets, PO journals, accruals and asset creation, ensuring accurate reporting and timely closeouts.

Responsibilities include coordinating reports, managing the Regional Project Portfolio and liaising with project managers, suppliers and outsourced partners

Qualifications

• Experienced in project administration and monitoring, supporting project delivery.
• Advanced reporting in Excel and use of Microsoft Office suite.
• Familiarity with Project Management Information Systems (PMIS).
• Desirable knowledge of SAP, Ariba or Blackline or equivalent P2P system.

Responsibilities

• Coordinate production of reports and project/program/portfolio summaries.
• Manage Regional Project Portfolio processes: reporting, closeouts, invoicing, asset handling.
• Develop and maintain project documentation, filing and reporting systems.
• Ensure timely project closeouts within three months of handover.
• Contribute to regional forums with clear project matters and commercial impacts.
• Lead coordination with managers, suppliers and external providers for end-to-end delivery.

Skills

MS Excel

PMIS

SAP/Ariba/Blackline

Time management

Education

Vocational qualification in project or business administration

Tools

SAP

Ariba

Blackline

Job description

Job Family Group:

Project Management Group

Job Description:

As bp transitions to an integrated energy company, we must adapt to a changing world and maintain competitive performance. Bp's customers & products (C&P) business area is setting up a business and technology centre (BTC) in Pune, India. This will support the delivery of an enhanced customer experience and drive innovation by building global capabilities at scale, demonstrating technology, and developing deep expertise. The BTC will be a core and connected part of our business, bringing together colleagues who report into their respective part of C&P, working together with other functions across bp. This is an exciting time to join bp and the customers & products BTC!

Shift timings: 5 AM to 2 PM (IST)

About the role :

The Project Coordinator will be responsible for coordinating, planning, administering, and monitoring organisational support activities to assist with project management and portfolio management tasks essential for successful project delivery. This role will oversee regional project administration and manage financial processes associated with the Regional Project Portfolio. Responsibilities include project budget reconciliation, handling purchase orders, journals, accruals, goods receipting invoice payments, asset creation, and maintaining other relevant financial data.

What you will deliver (responsibilities):

• Coordinate the production of all reports and compile project, program, and portfolio summary reports.
• Manage the organisational processes associated with the Regional Project Portfolio, including reporting, systems simplification, project administrative closeout and management, invoice processing, Asset Disposal / Transfer, Work break down structures, project setup, and project closeout.
• Develop and maintain project folder, library, filing, recording, and reporting systems.
• Ensure that project closeouts are completed within three months of handing over a project to the business.
• Actively contribute to regional forums by providing a clear understanding of project matters and commercial impacts to support business advancement.
• Lead project coordination efforts with project managers, suppliers, and outsourced providers to ensure end-to-end delivery of the entire pipeline of projects in alignment with the network plan and capital budget.

What you will need to be successful (experience, job requirements & qualifications):

• Experienced in project administration, monitoring, and organisational activity support.
• Highly proficient in the use of the Microsoft suite, including advanced reporting capabilities in Excel.
• Excellent time management skills with the ability to prioritise effectively.
• Proven working experience with Project Management Information Systems.
• Capable of thriving in a fast-paced environment while managing multiple priorities and working independently.
• Highly desirable: Working knowledge and experience with SAP, Ariba, Blackline or an equivalent P2P system.

Essential Education/Qualifications:

Vocational qualification in project or business administration

Why join bp?

At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees' lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, a generous paid parental leave policy, and excellent retirement benefits, among others! We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Travel Requirement:

No travel is expected with this role

Relocation Assistance:

This role is eligible for relocation within country

Remote Type:

This position is a hybrid of office/remote working

Skills:

• Change control
• Commissioning
• start-up and handover
• Conflict Management
• Construction
• Cost estimating and cost control (Inactive)
• Design development and delivery
• Frameworks and methodologies
• Governance arrangements
• Performance management
• Portfolio Management
• Project and construction safety
• Project execution planning
• Project HSSE
• Project Leadership
• Project Team Management
• Quality
• Requirements Management
• Reviews
• Risk Management
• Schedule and resources
• Sourcing Management
• Stakeholder Management
• Strategy and business case
• Supplier Relationship Management

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiver