Project Controls & Planning Manager

Sushant Glass Systems; Mumbai; On-site; INR 1,000,000 - 1,800,000; Full time

Job summary

Sushant Glass Systems is seeking a seasoned Project Planner/Coordinator to lead planning, scheduling, and control across facade, glazing, and envelope projects in Mumbai. You will coordinate engineering, procurement, production, and site activities, while maintaining dashboards and ensuring timely information flow to stakeholders.

The role requires 3–6 years of focused planning experience in facade/building envelope industries, with strong skills in Primavera P6, MS Project, Excel, and ERP

Qualifications

• 3-6 years of Project Planning experience.
• Experience in Faade / Curtain Wall / Building Envelope Industry.
• Experience managing multiple projects simultaneously.
• Experience in Engineering, Procurement, Production and Site Coordination.

Responsibilities

• Prepare and maintain: Master Project Programme, Baseline Schedule, and various construction schedules.
• Coordinate with Design for shop, fabrication, installation and GA drawings; track approvals and IFC releases.
• Coordinate procurement status for materials and long-lead items; monitor risks.
• Plan factory production dashboards and monitor production/dispatch readiness.
• Monitor logistics planning: vehicle scheduling, delivery planning, and site material receipt.
• Coordinate with Project Managers on labour deployment, crane and machinery planning, and site constraints.
• Develop and monitor project controls: progress, S-curve, delay analysis, recovery, and risk registers.
• Support Commercial in billing milestones, certification, variations, and revenue forecasting.
• Attend weekly, monthly, and client/consultant meetings; prepare MoMs and monitor action closures.
• Prepare and present daily/weekly/monthly MIS dashboards (engineering, procurement, production, dispatch, installation, billing, delay, risk).
• Maintain and update KPI dashboards and risk registers.

Skills

Leadership

Strategic Planning

Analytical Thinking

Commercial Awareness

Risk Management

Stakeholder Management

Decision Making

Negotiation Skills

Communication Skills

Problem Solving

Team Collaboration

Continuous Improvement

Tools

Primavera P6

Microsoft Project

Advanced Microsoft Excel

PowerPoint

Outlook

Power BI

AutoCAD

ERP Systems

Job description

KEY RESPONSIBILITIES

A. Project Planning & Scheduling

Responsible for preparing and maintaining:

• Master Project Programme
• Baseline Schedule
• Project Execution Programme
• Engineering Schedule
• Procurement Schedule
• Fabrication Schedule
• Material Dispatch Schedule
• Installation Schedule
• Testing & Commissioning Schedule
• Handover Schedule
• Look Ahead Plans (2 Weeks / 4 Weeks / 8 Weeks)
• Milestone Tracking
• Critical Path Analysis
• Resource Loaded Schedule
• Recovery Programme

B. Engineering Coordination

Coordinate with Design Department for:

• Shop Drawings
• Fabrication Drawings
• Installation Drawings
• General Arrangement Drawings
• Structural Calculations
• Material Take Off
• Material Submittals
• Method Statements
• RFIs
• Consultant Comments
• Drawing Revisions
• IFC Drawing Releases

Track engineering approvals and ensure timely release of construction information.

C. Procurement Coordination

Coordinate procurement status of:

• Aluminium Extrusions
• Architectural Glass
• ACP
• Steel
• Hardware
• Sealants
• Gaskets
• Fasteners
• Brackets
• Anchors
• Louvers
• Mesh Systems
• Accessories

Monitor long lead materials and identify procurement risks.

D. Production Planning

Coordinate with Factory for:

• Material Receipt
• Production Planning
• CNC Machining
• Fabrication
• Assembly
• Glazing
• Quality Inspection
• Packing
• Dispatch Readiness

Prepare factory production dashboards.

E. Logistics Planning

Monitor:

• Vehicle Planning
• Dispatch Schedule
• Delivery Planning
• Site Material Receipt
• Material Tracking
• Transit Status
• Delivery Documentation

F. Site Coordination

Coordinate with Project Managers regarding:

• Labour Deployment
• Installation Sequence
• Crane Planning
• Cradle Planning
• Material Requirements
• Daily Progress
• Site Constraints
• Consultant Instructions
• Client Decisions
• Snag Rectification

G. Project Controls

Develop and monitor:

• Planned vs Actual Progress
• S-Curve Analysis
• Delay Analysis
• Recovery Planning
• Critical Path Review
• Productivity Analysis
• Resource Utilization
• Risk Register
• Issue Register
• Action Tracker
• Decision Register

H. Commercial Coordination

Support Commercial Department in:

• RA Billing Milestones
• Quantity Certification
• Progress Certification
• Variation Orders
• Extra Items
• Revenue Forecasting
• Cash Flow Planning
• Billing Dashboard

I. Client & Consultant Coordination

Attend:

• Weekly Progress Meetings
• Monthly Review Meetings
• Consultant Meetings
• Client Meetings
• Internal Management Reviews

Prepare Minutes of Meeting (MoM) and monitor action closures.

J. Executive MIS

Prepare and present:

• Daily Project Dashboard
• Weekly Dashboard
• Monthly Executive Dashboard
• Engineering Tracker
• Procurement Tracker
• Production Tracker
• Dispatch Tracker
• Installation Tracker
• Billing Tracker
• Delay Tracker
• Risk Dashboard
• KPI Dashboard

SOFTWARE REQUIREMENTS

Mandatory:

• Primavera P6 / Microsoft Project
• Advanced Microsoft Excel
• PowerPoint
• Outlook

Preferred:

• Power BI
• AutoCAD
• ERP Systems

EXPERIENCE REQUIREMENTS

Mandatory:

• 3-6 years of Project Planning experience.
• Experience in Faade / Curtain Wall / Building Envelope Industry.
• Experience managing multiple projects simultaneously.
• Experience in Engineering, Procurement, Production and Site Coordination.

Preferred:

• High Rise Commercial Buildings
• Mixed Use Developments
• Hospitality Projects
• Healthcare Projects
• Industrial Buildings

BEHAVIOURAL COMPETENCIES

• Leadership
• Strategic Planning
• Analytical Thinking
• Commercial Awareness
• Risk Management
• Stakeholder Management
• Decision Making
• Negotiation Skills
• Communication Skills
• Problem Solving
• Accountability
• Team Collaboration
• Continuous Improvement