Project Administrator

Jobtailor

New Delhi

On-site

INR 600,000 - 900,000

Full time

2 days ago

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Job summary

Jobtailor in Delhi, India seeks a organised professional to manage project administration and finance operations within D365 F&O. You will handle project setup, data maintenance, billing documentation, and intercompany configurations, ensuring accuracy and timely processing.

You will collaborate with operations teams, maintain SOPs, and support dashboards using Excel, SharePoint and Power BI, while upholding service‑minded professionalism in a fast paced shared services environment.

Qualifications

Relevant experience in administration, project administration, finance operations, billing operations, shared services, or a similar process‑driven role.
Experience with financial or operational systems; D365 F&O is advantageous.
High level of accuracy and attention to detail with project, billing, client, financial and operational data.
Strong organisational skills to manage task queues, follow up on open items and complete work within agreed timelines.
Proactive problem‑solving approach; investigate issues, identify missing information, and escalate when needed.
Comfortable working with structured processes, SOPs, trackers, dashboards and recurring deadlines.
Fluent in English with professional‑level written and verbal communication.

Responsibilities

Process project setup requests through the contract‑to‑cash tool and ensure projects are created in D365 F&O.
Check and update project setup data including entities, structures, teams, financial dimensions, rates, budgets, currency, terms, client contracts and billing needs.
Document client‑specific billing requirements and contract details in D365.
Submit invoices through client payment portals with references and attachments, monitor statuses and resolve rejections.

Skills

Attention to Detail

Organisational Skills

Effective Communication

Proactive Follow‑Up

Service‑Minded Approach

Tools

Project Setup

Data Entry

Invoice Submission

Financial Dimensions Management

Budget Management

Purchase Order Coding

Transaction Assurance

Intercompany Configuration

SOP Compliance

Operational Support

Job description

Process project setup requests submitted through the contract-to-cash tool, ensuring projects are accurately created in D365 F&O according to standard operating procedures.
Check and update project setup data, including entities, project structures, service line teams, financial dimensions, rates, budgets, currency, payment terms, client contracts and billing requirements.
Identify missing or inconsistent setup information, follow up with stakeholders and elevate unresolved items to the Team Lead.
Maintain D365 F&O as the operational source of truth for project administration data, entering updates, corrections and supporting comments accurately.
Document client‑specific billing requirements and contract details in D365.
Review project exception reports and resolve assigned project setup, project data and intercompany configuration exceptions.
Process intercompany connection requests and complete Project Assurance activities within agreed SLAs.
Process stuck time and expense transactions, including Navan‑related items, so they can flow into WIP and downstream billing.
Raise and accurately code D365 purchase orders for subcontractor and project‑related costs, and share PO numbers with subcontractors.
Escalate unresolved transaction‑related blockers and complete Transaction Assurance activities within agreed SLAs.
Submit invoices through client payment portals with required references, attachments and supporting documentation.
Monitor portal invoice statuses, follow up on rejected or pending submissions, investigate access and submission issues, and resolve invoice rejections.
Complete Portal Assurance activities within agreed SLAs.
Follow SOPs, SLAs, checklists and governance requirements; manage recurring queues, urgent requests, month‑end priorities and follow‑up activity.
Collaborate with the Team Lead and Project & Client Operations colleagues, and raise process gaps, recurring errors, unclear handoffs or system issues.

Requirements

Relevant experience in administration, project administration, finance operations, billing operations, shared services, operational support or a similar process‑driven role.
Experience working with financial or operational systems preferred; experience with D365 F&O is advantageous.
High level of accuracy and attention to detail when working with project, billing, client, financial and operational data.
Strong organisational skills, with the ability to manage task queues, follow up on open items and complete work within agreed timelines.
Proactive problem‑solving approach, with the ability to investigate issues, identify missing information, follow up effectively and escalation where needed.
Comfortable working with structured processes, SOPs, trackers, dashboards and recurring operational deadlines.
Confident written and verbal communication skills.
Good Excel and Microsoft Office skills; experience with SharePoint and Power BI is preferred.
Service‑minded, reliable and methodical, with a practical “leave it with me” approach to workload, follow‑up and issue resolution.
Fluent in English with professional‑level written and verbal communication skills.

Core Competencies

Demonstrates expertise in project administration and financial operations, with a strong focus on accuracy, attention to detail, and adherence to standard operating procedures. Proficient in managing project data, invoicing processes, and operational support within D365 F&O and related systems.

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