Project Administrator

City of Shakopee, MN; Chennai District; On-site; INR 300,000 - 600,000; Full time

Job summary

Emerson in Chennai is seeking a Documentation Specialist to manage the complete cycle of technical documentation from submission to final approval. You will prepare drawings, datasheets, test plans, and MRB indices, and ensure proper revision control and metadata management.

You will coordinate with proposals, drawing, and quality teams, handle transmittals, invoices, and payment support, and serve as the primary contact between customers and Emerson stakeholders.

Qualifications

• Diploma or higher in technical trade or related field.
• Strong written and spoken communication.
• Proficiency with MS Office and document tools.
• Ability to manage multiple documents and maintain revision control.
• Experience with project documentation lifecycle.
• Self-directed and able to coordinate with cross-functional teams.

Responsibilities

• Manage the full cycle of technical documentation from submission to final approval.
• Prepare drawings, datasheets, inspection & test plans, and MRB indices.
• Coordinate transmittals, customer reviews, and internal distribution.
• Serve as the primary contact between customers and Emerson stakeholders.
• Resolve document comments with internal teams to achieve final approval.
• Prepare and submit invoices and supporting documents per contract.
• Arrange bank guarantees and collect payments.
• Issue change orders and ensure tracking in project docs.
• Maintain revision control and metadata management of documents.
• Ensure documents meet customer format and delivery requirements.
• Monitor document status in customer portal and escalate overdue issues.
• Provide project status reports to customers and PM.
• Support MRB compilation and packing lists.
• Assist shipment updates to customers.
• Consolidate final documents for MRB submission.
• Escalate document issues to PM when needed.
• Clean up project folders after closeout.
• Respond to documentation requests from internal customers.

Skills

Interpersonal skills

MS Office

Adobe Writer

SharePoint

Teams

Server

Project lifecycle understanding

Customer relationship

Education

Diploma in Technical Trade

University Graduate

Bachelor's degree in Mechanical/Chemical/Instrumentation or related

Tools

SharePoint

MS Office Suite

Adobe Writer

Teams

Server

Job description

In This Role, Your Responsibilities Will Be:

• Responsible for complete cycle of technical documentation from submission to final approval which comprises drawing, datasheet, Inspection & test plan, quality procedures, painting procedure, Manufacturing Record Book (MRB) Index etc. This includes preparation of documents in project specific formats and templates.
• Handle multiple project documents including preparation of transmittals, receipt of customer reviewed documentation and distribution of these documents internally.
• Serve as the primary point of contact between customers and Emerson including internal stake holders such as Proposals team, Drawing Team, Quality and other stakeholders.
• Review commented documents received from customer and relay the same to concerned internal teams for resubmission. If in case of any dispute/disagreement, the comments resolution form shall be prepared in coordination with respective teams, which then shall be taken up with customer through email / phone or vide document transmittal for closure and to ensure final approval.
• Preparation of advance / milestone payment invoices and supporting documents in a timely manner as per contract / PO and keeping track of the payment receipts.
• Arrange and submit original Bank Guarantees to customer along with proforma invoices to collect the payments
• Issue change orders in internal change order system and make sure the same is captured in project documents and final product.
• Ensure proper revision control, revision tracking and metadata management of all documents.
• Ensure documentation meets customer-specific requirements, including format, cover sheet, transmittal, content, and delivery method.
• Perform daily checks for document status in customer portal, meticulously downloading and saving files in designated locations/SharePoint. Ensure that issues on overdue documents are escalated to the PM promptly for an early resolution.
• Provide regular Project Document Status Reports to customers and Project Manager
• Support the compilation of the Manufacturing Record Book.
• Prepare and submit project specific Packing List, Proforma Invoice etc to customer.
• Support the shipment process and provide shipment-related updates to customers, such as Invoice, Packing List, Lorry Receipt etc.
• Consolidate final documents as mentioned in the approved MRB and work with documentation team for submission of the same to customer.
• Escalate any other documentation related issues to PM whenever needed.
• Clean up project folders after project closeout.
• Respond effectively to documentation requests and queries from internal customers.

Who You Are:

• You keep in touch with customers, build the customer relationships, understand the importance and interdependence of internal customer relationships, balance planning with actions, research initiatives and try innovative ways, You stay aligned with your goals and stay productive, focus on priorities and set stretch goals, apply systems and technology to stay on track, convert ideas into actions and produce results with new initiatives.

For This Role, You Will Need:

• Diploma in Technical trade or University Graduate
• Good interpersonal and communication skills.
• Experienced in MS office suite, Adobe Writer,
• Understand the nature of the job requirements.
• Carry out duties with minimum supervision.
• Better understanding of the process and able to offer solutions.
• Understand Project lifecycle and expectations from the PM
• Job holder reports to the Project manager
• Building trust and relationship with customers, internal relationships with cross-functional teams
• Maintain proficiency in collaboration tools (SharePoint, Teams, Server).

Preferred Qualifications That Set You Apart:

• Bachelor’s degree in the following engineering disciplines - Mechanical/Chemical/ Instrumentation or related discipline.
• Knowledge and experience of 1~2 years in Control Valve industry will be an added advantage.
• Excellent communication and problem-solving skills will be mandatory.
• Experience in documentation system is desirable

Our Culture & Commitment to You:

• At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results.

  We recognize the importance of employee wellbeing. We prioritize providing competitive benefits plans, a variety of medical insurance plans, Employee Assistance Program, employee resource groups, recognition, and much more. Our culture offers flexible time off plans, including paid parental leave (maternal and paternal), vacation and holiday leave.