Procurement Specialist

UPS Supply Chain Solutions (UPS SCS); Pune District; On-site; INR 700,000 - 1,000,000; Full time

Job summary

UPS Supply Chain Solutions (UPS SCS) in Pune, India, seeks a Specialist 102 Buying Invoicing Compliance to ensure procurement policy compliance, enable guided buying processes, and support travel and purchasing governance across approved channels.

You will monitor compliance, manage exceptions, mitigate risk, and improve adherence through reporting, orchestration workflows, and stakeholder collaboration. StrongExcel and cross-functional coordination are essential for success.

Qualifications

• Min. 3 years of experience in Procurement.
• Open to WFO and comfortable with 18:00 IST to 03:00 IST working hours.
• Excellent communication, coordination, and problem-solving skills.
• Ability to handle high-pressure and time-critical situations.
• Strong attention to detail and compliance mindset.
• Advanced proficiency in MS Excel.

Responsibilities

• Monitor compliance with procurement policies across channels (P-cards, travel, suppliers).
• Track invoicing compliance and policy deviations.
• Analyze spend against policy thresholds and flag non-compliant transactions.
• Develop and maintain compliance reports, dashboards and exception tracking.
• Identify spend leakage and compliance risks.
• Coordinate escalations, exceptions and audit documentation.

Skills

Procurement

MS Excel

Communication

Problem-solving

Attention to detail

Tools

MS Excel

Job description

Role Summary

Specialist 102 Buying Invoicing Compliance, Policy Ops. Responsible for ensuring Procurement policy compliance, enabling guided buying processes, and supporting travel and purchasing governance across approved channels. The role focuses on monitoring compliance, managing exceptions, mitigating risk, and improving adherence to procurement and finance policies through reporting, orchestration workflows, and stakeholder collaboration.

Key Responsibilities

Compliance Policy Management

• Monitor compliance with procurement policies across purchasing channels, including P-cards, travel, and approved suppliers.
• Track invoicing compliance, including e-invoicing requirements, and identify policy deviations.
• Analyze spend against established policy thresholds and flag non-compliant transactions.
• Develop and maintain compliance reports, dashboards, and exception tracking mechanisms.
• Identify areas of spend leakage, compliance risks, and recurring policy violations.
• Manage escalations, exception requests, and audit-support documentation.

Intake Orchestration Enablement

• Maintain approved buying channels and guided buying frameworks.
• Execute intake routing rules and decision-tree logic to support compliant purchasing.
• Support implementation and enhancement of procurement technology and orchestration workflows.
• Ensure adherence to approved buying pathways and procurement processes.

Travel Buying Compliance

• Execute travel and buying compliance activities in accordance with company policies.
• Ensure bookings and purchases are completed through approved systems and suppliers.
• Coordinate with service providers and internal stakeholders to resolve compliance issues and exceptions.
• Monitor travel and purchasing spend and elevate non-compliant activity where necessary.

Stakeholder Coordination

• Collaborate across Procurement, Finance, Business Functions, and Procurement Technology teams to ensure policy compliance, effective buying process execution, and resolution of operational issues.

Required Skills Competencies

• Min. 3 years of experience in Procurement.
• Open to (WFO) working from office and comfortable with 18:00 IST to 03:00 IST working hours.
• Excellent communication, coordination, and problem-solving skills.
• Ability to handle high-pressure and time-critical situations.
• Strong attention to detail and compliance mindset.
• Advanced proficiency in MS Excel.

Employee Type

Permanent