Procurement Officer

systemsGo; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

systemsGo is seeking a procurement and office administrator to manage supplier relationships, negotiate contracts, and optimize purchasing efficiency. The role focuses on IT hardware procurement and related vendor management to drive cost savings.

In addition to procurement, the position covers logistics, facilities, and employee support services to ensure smooth office operations and timely project delivery. Strong negotiation and analytical skills are essential.

Qualifications

• Minimum 4 years of procurement experience, IT hardware focus.
• Experience in IT/Telecom industry and vendor management.
• Proficient in Salesforce and NetSuite order processing.

Responsibilities

• Lead supplier partnerships, negotiate contracts, and improve pricing.
• Source quotes for IT equipment and services for customers.
• Manage supplier onboarding, performance reviews, and certifications.
• Optimize procurement processes to drive cost savings and KPIs.
• Coordinate office logistics, asset register, and travel bookings.

Skills

Procurement experience

IT hardware procurement

Vendor management

Negotiation

Analytical thinking

Problem-solving

Strategic sourcing

Tools

Salesforce (SFDC)

NetSuite

Job description

Job Purpose

The role is responsible for managing supplier relationships, procurement operations, and optimization of purchasing efficiency (70%). Additionally, the role will ensure smooth office administrative operations through logistics coordination, facility management, documentation, and employee support services (30%).

Key responsibilities :

Procurement Responsibilities (70%)

• Act as the primary liaison with suppliers to strengthen partnerships, improve pricing, and achieve better purchasing power.
• Collaborate closely with Sales Teams to source and obtain quotes for IT equipment and services required by customers.
• Source, evaluate, onboard, and approve new suppliers as per company standards.
• Maintain the "Preferred Supplier" database by brand/category and continuously assess market alternatives.
• Lead negotiation and awarding of supplier contracts, commercial terms, and pricing for deals/projects.
• Identify and conduct periodic supplier performance reviews and resolve disputes related to pricing, delivery, or quality.
• Maintain supplier certification compliance and update database in coordination with Sales/Service teams.
• Ensure accuracy and updates of supplier brand associations within internal systems.
• Analyze procurement data, generate reports, and highlight opportunities or risk areas for management action.
• Optimize internal procurement processes to drive operational efficiencies and cost savings.
• Manage procurement dashboards and daily workloads to meet KPIs and business objectives.
• Handle internal procurement needs and contract negotiation for office goods/services as required.
• Support the purchasing team through mentoring and knowledge-sharing.

Office Administration Responsibilities (30%)

• Coordinate with logistics teams and vendors for timely dispatch/collection of goods at customer sites.
• Maintain uptime of office assets and update the office asset register regularly.
• Ensure uninterrupted office utilities and manage timely payments to utility vendors.
• Oversee general office setup, housekeeping, consumables, and infrastructure upkeep.
• Arrange travel bookings for engineers, sales, project team members, and other traveling employees.
• Support general administrative activities to maintain a productive and safe work environment.

Required skills & experience

• Minimum 4 years of procurement experience, preferably in IT hardware procurement (servers, storage, networking, telephony, etc.)
• Experience in IT/Telecom industry and vendor management.
• Knowledge of:
  • Hardware maintenance contracts
  • Software licensing (especially Microsoft)
• Experience with order processing tools such as Salesforce (SFDC) and/or NetSuite.
• Strong negotiation, analytical, and problem-solving abilities.