Procurement Manager

PEPPY; Greater Noida; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

PEPPY is seeking an experienced Procurement Manager to own end-to-end purchasing, vendor management, new supplier development, and import coordination. You will liaise with domestic and international vendors, with emphasis on China-based manufacturers, to secure competitive pricing and reliable delivery.

The role requires hands-on experience in end-to-end procurement, from supplier identification and negotiations to purchase orders, documentation, and supplier performance tracking.

Qualifications

• 4+ years of experience in procurement, sourcing, or related operations.
• Hands-on experience sourcing from China or international vendors.
• Strong vendor negotiation and supplier management skills.
• Experience with import documentation, compliance, and logistics coordination.
• Familiarity with MOQs, lead times, landed costs, and international terms.

Responsibilities

• Manage day-to-day purchasing across the business.
• Raise, track, and close purchase orders.
• Negotiate pricing and terms with vendors to stay within budgets.
• Coordinate timelines based on stock and business needs.
• Maintain vendor records and documentation for audits.

Skills

Procurement

Vendor management

China sourcing

Import coordination

Negotiation

Purchase orders

Job description

Peppy is looking for an experienced Procurement Manager to take ownership of purchasing, vendor management, new supplier development, import coordination, and procurement operations.

We’re looking for someone with strong commercial judgment, excellent negotiation skills, and hands‑on experience working with domestic as well as international suppliers, particularly vendors and manufacturers in China.

The person should be able to manage procurement end to end — from identifying the right supplier and negotiating commercials to managing purchase orders, imports, documentation, delivery timelines, and vendor performance.

Key Responsibilities

Purchase & Procurement

• Manage day‑to‑day purchasing requirements across the business
• Raise, track, and close purchase orders
• Compare vendor quotations and negotiate pricing
• Ensure purchases are made within approved budgets
• Coordinate procurement timelines based on stock and business requirements
• Maintain purchase records, invoices, quotations, POs, and supporting documentation
• Follow up with vendors until goods and materials are delivered
• Track procurement costs and identify opportunities for cost optimisation
• Manage existing vendors across products, packaging, raw materials, logistics, and other operational requirements
• Maintain strong relationships with domestic and international vendors
• Quality
• Timelines
• Service reliability
• Resolve delays, quality issues, supply disruptions, and other vendor‑related problems
• Negotiate commercials, payment terms, MOQs, lead times, and delivery schedules
• Maintain an organised and updated vendor database
• Continuously identify, evaluate, and onboard new suppliers
• Source alternative vendors to improve pricing, quality, capacity, and reliability
• Identify and evaluate manufacturers and suppliers in China and other relevant markets
• Request quotations and benchmark costs across vendors
• Conduct vendor comparisons before finalisation
• Build backup supplier options for critical products and materials
• Support supplier onboarding, documentation, sampling, and commercial negotiations

China Sourcing & Import Procurement

• Manage sourcing and procurement from manufacturers and suppliers in China
• Coordinate with overseas vendors on quotations, samples, production timelines, MOQ, quality, and dispatch schedules
• Understand and negotiate international commercial terms and payment structures
• Coordinate international shipments with freight forwarders, customs agents, and logistics partners
• Track shipments from supplier dispatch through customs clearance and final delivery
• Maintain visibility on landed cost, freight, duties, and other import‑related costs
• Proactively manage delays or issues related to international procurement

Import Documentation & Compliance

• Manage and coordinate import‑related documentation including:
• Packing lists
• Purchase orders
• Bill of Lading / Airway Bill
• Certificate of Origin
• Shipping and customs documentation
• Other applicable import documents
• Coordinate with CHA/customs agents, freight forwarders, and logistics partners
• Ensure documents are accurate and available on time for smooth clearance
• Maintain organised records of imports and international purchases
• Coordinate internally with finance/accounts for duties, vendor payments, and documentation requirements

Operations Coordination

• Track deliveries and ensure materials reach on time
• Coordinate vendor and supplier payments with the accounts team
• Create and maintain SOPs for purchasing and procurement processes
• Build and manage trackers for purchases, vendors, shipments, and pending deliveries
• Identify procurement bottlenecks and proactively resolve them
• Ensure procurement and import documentation is organised and easily accessible
• Coordinate with relevant internal teams on stock and purchasing priorities

What We’re Looking For

• 4+ years of experience in procurement, purchasing, sourcing, supply chain, or related operations
• Hands‑on experience sourcing from China / international vendors
• Strong understanding of import procurement and documentation
• Strong experience in vendor negotiation and supplier management
• Experience identifying and onboarding new manufacturers and suppliers
• Good understanding of MOQ, lead times, landed costs, payment terms, and supplier commercials
• Excellent follow‑up and coordination skills
• Strong numerical and commercial understanding
• Ability to manage multiple suppliers, shipments, and priorities simultaneously
• Highly organised and process‑driven
• Comfortable working independently and taking ownership
• Strong problem‑solving ability
• Experience in D2C, consumer goods, e‑commerce, manufacturing, retail, electronics, appliances, or startups preferred

What Will Make You Stand Out

• Existing experience working directly with manufacturers or suppliers in China
• Strong international supplier network
• Experience with OEM / ODM sourcing
• Experience negotiating pricing, MOQ, payment terms, and production timelines with overseas suppliers
• Strong understanding of freight, customs clearance, and landed‑cost calculations
• Experience reducing procurement costs without compromising quality
• Experience setting up procurement or vendor‑management systems from scratch
• Familiarity with ERP, inventory management, or procurement software
• Experience managing multiple SKUs and complex vendor ecosystems
• Experience working in fast‑moving startup or D2C environments

Candidates with hands‑on China sourcing and import procurement experience will be preferred.