Procurement Executive

People XM; Bengaluru; On-site; INR 250,000 - 360,000; Full time

Job summary

People XM is seeking a motivated Procurement Executive (Fresher) in Bangalore to join the Procurement and Supply Chain team. You will support purchasing activities, vendor coordination, PO processing, inventory monitoring, and procurement documentation to ensure timely availability of materials.

The role emphasizes communication, negotiation, analytical, and organizational skills with a willingness to learn procurement processes.

Qualifications

• Qualification includes BBA / B.Com / B.Tech / B.E. / MBA or related.
• Fresh graduates welcome, 0–1 year experience preferred.
• Knowledge of GST and procurement documentation is a plus.

Responsibilities

• Assist in sourcing materials, prepare POs and requisitions.
• Coordinate with vendors for quotations and delivery schedules.
• Track inventory and support procurement documentation and MIS reports.
• Ensure compliance with procurement policies and audits.

Skills

Procurement basics

Vendor management

Negotiation

MS Excel

ERP systems

PO processing

Inventory

Communication

Education

BBA / B.Com / B.E. / B.Tech

MBA / PGDM in SCM / Logistics

Tools

SAP MM

Oracle

Tally

Job description

Job Title: Procurement Executive

Department: Procurement / Purchase / Supply Chain Management

Experience: 0–1 Year (Freshers Can Apply)

Employment Type: Full-Time

Job Location: Bangalore, Karnataka

Qualification: BBA / B.Com / B.Tech / B.E. / MBA (Supply Chain / Operations) / Any Relevant Graduate

Job Summary

We are looking for a motivated, detail-oriented, and organized Procurement Executive (Fresher) to join our Procurement and Supply Chain team in Bangalore.

The candidate will be responsible for supporting purchasing activities, vendor coordination, purchase order processing, inventory monitoring, and procurement documentation. The role involves ensuring timely availability of materials and services while maintaining cost efficiency, quality standards, and company procurement policies.

The ideal candidate should possess strong communication, negotiation, analytical, and organizational skills, along with a willingness to learn procurement and supply chain processes.

Key Responsibilities

1. Procurement & Purchasing

• Assist in sourcing and purchasing materials, products, and services based on organizational requirements.
• Prepare purchase requisitions, purchase orders (POs), and procurement documentation.
• Collect and compare quotations from multiple suppliers.
• Support price negotiations and vendor selection under senior management guidance.
• Ensure timely processing of purchase requests and procurement approvals.
• Follow company procurement policies and purchasing procedures.

2. Vendor Management

• Identify potential suppliers and maintain an updated vendor database.
• Coordinate with vendors regarding quotations, pricing, product specifications, and delivery schedules.
• Follow up with suppliers to ensure timely delivery of materials.
• Assist in evaluating vendor performance based on quality, cost, and delivery timelines.
• Maintain professional relationships with existing and prospective suppliers.
• Support vendor onboarding and documentation processes.

3. Inventory & Supply Chain Coordination

• Coordinate with warehouse, stores, and operations teams to monitor material requirements.
• Assist in tracking inventory levels and stock availability.
• Support material planning to avoid shortages or excess inventory.
• Coordinate with logistics teams for shipment tracking and delivery updates.
• Assist in resolving material shortages, delivery delays, and procurement-related issues.

4. Documentation & Reporting

• Maintain accurate purchase records, invoices, quotations, and vendor agreements.
• Update procurement trackers and purchase order status reports.
• Assist in preparing procurement MIS reports and expenditure summaries.
• Verify purchase order details against invoices and goods receipt records.
• Ensure proper documentation for procurement audits and compliance.
• Support data entry and record maintenance in ERP or procurement systems.

5. Cost Control & Process Improvement

• Assist in identifying cost-saving opportunities through supplier comparisons.
• Monitor purchase prices and procurement expenses.
• Support procurement process improvements and operational efficiency.
• Conduct basic market research on product pricing and supplier availability.
• Ensure compliance with company purchasing policies and approval procedures.

Required Technical Skills

• Basic understanding of procurement and purchasing processes.
• Knowledge of purchase orders, purchase requisitions, RFQs, and vendor quotations.
• Familiarity with supply chain management and inventory concepts.
• Proficiency in MS Excel, including formulas, sorting, filtering, and Pivot Tables.
• Good working knowledge of MS Word and PowerPoint.
• Basic understanding of ERP systems such as SAP MM, Oracle, or Tally.
• Knowledge of vendor management and supplier evaluation.
• Basic understanding of invoice verification and purchase documentation.
• Awareness of GST and taxation concepts related to purchasing.
• Ability to prepare procurement reports and maintain accurate records.

Required Soft Skills

• Strong verbal and written communication skills.
• Good negotiation and interpersonal abilities.
• Analytical thinking and problem-solving skills.
• Attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to coordinate with multiple departments.
• Teamwork and relationship-building skills.
• Ability to prioritize tasks and meet deadlines.
• Professionalism, integrity, and accountability.
• Willingness to learn procurement tools and processes.

Educational Qualifications

• Bachelor's degree in Business Administration, Commerce, Engineering, Supply Chain Management, or a related field.
• BBA, B.Com, B.E., B.Tech, or equivalent qualifications.
• MBA or PGDM in Supply Chain Management, Logistics, Operations, or Procurement will be an added advantage.
• Fresh graduates from the 2025 and 2026 batches are encouraged to apply.

Preferred Qualifications

• Internship or academic project experience in procurement, purchasing, logistics, or supply chain management.
• Basic understanding of vendor sourcing and quotation comparison.
• Familiarity with SAP MM, ERP systems, or inventory management software.
• Knowledge of purchase order processing and invoice verification.
• Understanding of inventory control and warehouse coordination.
• Awareness of procurement compliance and documentation practices.
• Basic knowledge of cost analysis and supplier negotiations.

Key Performance Indicators (KPIs)

• Timely processing of purchase requisitions and purchase orders.
• Accuracy of procurement documentation and records.
• Supplier quotation collection and comparison efficiency.
• Vendor response and delivery coordination effectiveness.
• Timely availability of required materials.
• Accuracy of procurement trackers and MIS reports.
• Compliance with procurement policies and approval procedures.
• Contribution to cost-saving and process improvement initiatives.
• Effective coordination with suppliers and internal departments.

Ideal Candidate

We are seeking an enthusiastic, responsible, and detail-oriented fresher with an interest in procurement, purchasing, and supply chain management.

The candidate should demonstrate good communication skills, numerical aptitude, analytical thinking, and the ability to coordinate effectively with suppliers and internal teams.