Pre-Sales & Project Documentation Coordinator

NeoRealm Solutions; Bengaluru; On-site; INR 420,000 - 620,000; Full time

Benefits offered by this job

End-to-end ELV exposure

Team collaboration

Tender documentation experience

AI productivity tools

Professional growth

Collaborative environment

Diverse projects

Job summary

NeoRealm Solutions is seeking a Pre-Sales & Project Documentation Coordinator with ELV experience in Bengaluru. You will support proposals, tender submissions and client coordination across sales, engineering and project teams.

The role involves tracking quotations, coordinating demonstrations and maintaining project records to ensure timely delivery from pre-sales through execution. Strong English communication and CAD basics are desirable.

Qualifications

• 2–4 years of ELV/pre-sales experience.
• Experience with proposal preparation and tender documentation.
• Ability to coordinate with sales, engineering, project, vendor and customer teams.
• Diploma or degree in a related field.
• Familiarity with CAD/drafting concepts is a plus.

Responsibilities

• Support pre-sales activities, prepare proposals, quotations, presentations, compliance statements and tender documents.
• Coordinate product demonstrations, technical meetings, site visits, and customer presentations.
• Maintain CRM records and track leads, opportunities, quotes and follow-ups.
• Assist in planning, scheduling and monitoring project activities from pre-sales to execution.
• Prepare minutes of meetings, status reports and project trackers.
• Coordinate with internal teams, vendors and clients for smooth project execution.

Skills

ELV domain knowledge

Coordination

English communication

Proposal support

Education

Diploma

BCA

BBA

MCA

relevant qualification

Tools

Microsoft Excel

Microsoft Word

PowerPoint

CRM tools

Job description

Pre-Sales & Project Documentation Coordinator – ELV Systems

• Experience: 2–4 years
• Joining: Immediate or within 15 days
• Department: Pre-Sales
• Education: Diploma, BCA, BBA, MCA, or a relevant qualification

Role Overview

We are looking for a Pre-Sales & Project Documentation Coordinator with experience in ELV systems, pre-sales support, and project coordination. The person will support proposal preparation, tender documentation, client coordination, and the administrative tracking of projects from the pre-sales stage through execution.

The ideal candidate should understand ELV solutions and be comfortable coordinating with sales, engineering, project, vendor, and customer teams.

Key Responsibilities

Pre-Sales Support

• Understand customer requirements and coordinate with internal technical teams to develop appropriate solutions.
• Prepare proposals, quotations, presentations, compliance statements, and tender documents.
• Support the sales team in responding to RFPs, RFQs, and customer inquiries.
• Coordinate product demonstrations, technical meetings, site visits, and customer presentations.
• Maintain accurate CRM records and track leads, opportunities, quotations, and follow-up activities.
• Follow up with prospects and support sales pipeline management.
• Conduct basic market research and competitor analysis.
• Coordinate with OEMs and vendors to obtain product information, quotations, and technical documentation.

Documentation and Project Coordination

• Maintain organized records of proposals, drawings, quotations, approvals, contracts, and project documents.
• Assist in planning, scheduling, and monitoring project activities.
• Coordinate with internal teams, vendors, contractors, and clients for smooth project execution.
• Track project timelines, deliverables, approvals, and resource requirements.
• Prepare Minutes of Meetings, status reports, trackers, and project updates.
• Monitor project risks, issues, dependencies, and escalation points.
• Support project managers with project administration and stakeholder communication.
• Assist teams in completing projects within the agreed scope, schedule, and budget.

Requirements

Required Technical Knowledge

• Experience in one or more ELV domains, including:
  • Access Control Systems
  • CCTV and Video Surveillance
  • Fire Alarm Systems
  • Public Address Systems
  • Audio-Visual Systems
  • Building Management Systems
• Understanding of ELV design, site supervision, construction, or project execution.
• Basic knowledge of CAD drawings, layouts, schematics, and drafting concepts.
• Strong working knowledge of Microsoft Excel, Word, and PowerPoint.
• Ability to understand technical specifications and project requirements.

Preferred Skills

• Previous experience in an ELV systems integrator, construction, infrastructure, or building automation company.
• Familiarity with CRM or project-tracking tools.
• Working knowledge of AI productivity tools, including Microsoft Copilot.
• Exposure to tender submission and vendor coordination.

Soft Skills

• Good written and spoken English.
• Strong documentation and organizational skills.
• Attention to detail and accuracy.
• Ability to coordinate with multiple stakeholders.
• Good follow-up and time-management skills.
• Ability to work independently and manage competing priorities.

Benefits

• Exposure to end-to-end ELV projects across CCTV, Access Control, Fire Alarm, AV, Public Address, and BMS.
• Opportunity to work closely with sales, engineering, project, vendor, and customer teams.
• Hands-on experience in proposals, tenders, technical documentation, and project coordination.
• Exposure to AI-enabled productivity tools and modern work practices.
• Opportunities to strengthen technical, commercial, and project-management capabilities.
• Collaborative work environment with scope for professional growth.
• Opportunity to contribute to diverse customer and infrastructure projects.