PMO Analyst

Davies; Pune District; On-site; INR 650,000 - 900,000; Full time

Job summary

Davies in Pune is seeking a proactive PMO Analyst to join our Transformation office. You will support Programme Leads, Project Managers and senior stakeholders to deliver governance, reporting and project administration across a diverse portfolio.

The role requires independent work in a fast-paced environment, strong attention to detail, and advanced Excel and SharePoint skills. You will maintain portfolio data, support governance processes, and help with project setup, closure, and management

Qualifications

• Experience in PMO roles (PMO Administrator, PMO Analyst, Project Support Officer)
• Strong knowledge of PRINCE2 and Agile
• Advanced Excel skills: Pivot Tables, XLOOKUP/VLOOKUP, complex formulas, data manipulation, charts
• SharePoint experience: Lists, site admin, permissions, data maintenance
• Experience with project and portfolio data
• Strong analytical and problem-solving abilities
• Excellent organisational and prioritisation, able to work independently
• Strong English communication skills

Responsibilities

• Support end-to-end administration of projects across their lifecycle.
• Coordinate project setup and governance adherence.
• Manage project code creation and closure processes.
• Support timesheets and staff master data administration.
• Produce regular portfolio reports and management information.
• Administer SharePoint sites and Teams.
• Support Front Door intake and governance packs.
• Collaborate with Programme Leads, Project Managers and senior stakeholders.

Skills

PMO experience

PRINCE2

Agile

Advanced Excel

SharePoint

Stakeholder management

Data analysis

English fluency

Tools

Power BI

Power Automate

Power Apps

ServiceNow

Job description

PMO Analyst

Application Deadline: 15 November 2026

Department: Transformation

Employment Type: Permanent - Full Time

Location: Pune

Description

We are seeking a proactive and highly organized PMO Analyst to join our dynamic & evolving Project Management Office team.
This is an excellent opportunity for an experienced PMO professional who enjoys working across a diverse portfolio of projects and programmes, supporting Programme Leads, Project Managers, and senior stakeholders to deliver consistent governance, accurate reporting, and best-practice project administration.
The successful candidate will be a self-starter who takes ownership of tasks from initiation through to completion, thinks critically to resolve issues, and is comfortable working independently within a fast-paced environment. You will play a key role in maintaining portfolio data, supporting governance processes, administering project setup and closure activities, and producing management information that enables effective decision-making.
Strong communication skills, excellent attention to detail, and advanced Microsoft Excel and SharePoint capabilities are essential.

Key Responsibilities

Project & Programme Administration

• Support the end-to-end administration of projects throughout their lifecycle.
• Coordinate project setup & delivery activities, ensuring governance standards are applied consistently.
• Manage project code creation and closure processes.
• Support project closure activities and maintain relevant records.
• Administer project financial trackers and related governance controls.
• Maintain and administer project and programme data repositories.
• Support contractor invoice processing and associated financial administration.
• Perform project code audits and data quality reviews.
• Support timesheet processes and administration activities.
• Maintain staff master data and resource records.

Governance & Front Door Support

• Support portfolio governance processes and forums.
• Track initiative, project, and change requests through governance workflows.
• Maintain governance registers, logs, and supporting documentation.
• Monitor actions and decisions, ensuring timely follow-up and closure.
• Chase outstanding submissions and governance deliverables.
• Coordinate with stakeholders to ensure governance deadlines are met.
• Support Front Door intake and prioritisation processes.
• Assist in producing governance packs, reports, and meeting materials.

Data Management & Reporting

• Produce regular and ad hoc portfolio reports and management information.
• Extract, cleanse, analyse, and validate data from multiple sources.
• Support report generation, imports, data uploads, and reconciliations.
• Perform data quality reviews and administrative QA activities.
• Maintain portfolio trackers, logs, and reporting repositories.
• Identify trends, risks, issues, and anomalies within project data.
• Support development of portfolio dashboards and performance reporting.

Microsoft 365 & Tool Administration

• Create and maintain SharePoint sites, Lists, libraries, and related content.
• Support Microsoft Teams site setup and administration.
• Support project tooling and system administration activities.
• Assist with ServiceNow and CAB administration processes where required.
• Recommend improvements to processes, reporting, and data management practices.
• Support ongoing PMO process improvement initiatives.

Stakeholder Support & Continuous Improvement

• Build effective working relationships with Programme Leads, Project Managers, and business stakeholders.
• Promote PMO standards, governance, and best practice across the portfolio.
• Provide administrative and reporting support to PMO leadership.
• Proactively identify opportunities to improve efficiency and data quality.
• Take ownership of assigned tasks and drive them through to successful completion.

Skills, Knowledge and Expertise

Essential

• Previous experience in a PMO Administrator, PMO Analyst, Project Support Officer, or similar PMO role.
• Strong understanding of project management methodologies such as PRINCE2 & Agile.
• Advanced Microsoft Excel skills including:
  • Pivot Tables
  • XLOOKUP/VLOOKUP
  • Complex formulas
  • Data manipulation and analysis
  • Charts and reporting
• Strong Microsoft SharePoint experience, including: SharePoint Lists, Site administration, Library management, Permissions management & Data maintenance
• Experience working with project and portfolio data.
• Strong analytical and problem-solving capabilities.
• Excellent organisational and prioritisation skills.
• Ability to work independently with minimal supervision.
• Strong verbal and written communication skills in English.
• High attention to detail and commitment to data accuracy.
• Experience working with senior stakeholders, Project Managers, and Programme Leads.

Desirable

• Experience supporting project financial tracking and reporting.
• Power BI report creation and dashboard development.
• Experience with Microsoft Power Platform (Power Apps and Power Automate).
• ServiceNow experience.
• Experience working within a portfolio, transformation, or technology PMO environment.