Plant Procurement Head

Adani Group; Sanduru; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Adani Group is seeking a procurement professional responsible for acquiring goods and services, balancing technical specs with commercial viability. You will manage PR reviews, tendering, RFP/RFQ preparation, and vendor negotiations to optimize cost and delivery timelines.

Key tasks include vendor onboarding in ERP/Ariba, bid evaluations, and contract preparation per DoA, with a focus on performance and compliant documentation across plant sourcing activities.

Qualifications

• Bachelor's degree in Mechanical or Civil engineering is essential.
• 5–8 years total work experience in procurement or SCM.
• At least 5 years in Supply Chain Management, Procurement, or Contract Management.

Responsibilities

• Review PRs from different plant user departments for correctness and completeness.
• Identify procurement method and work with vendors to meet requirements.
• Prepare RFPs/RFQs and organize pre-bid meetings with vendors.
• Ensure timely vendor bid evaluations and negotiations.
• Prepare and process purchase orders and contracts as per DoA.
• Collaborate with ERP/MDG-Ariba to onboard vendors and maintain records.
• Expedite orders to ensure timely delivery and resolve vendor queries.
• Support contingency plans for urgent business needs.
• Evaluate vendor performance and communicate improvements.

Skills

Procurement

e‑procurement systems

SAP

Ariba

Vendor management

Education

Bachelor's degree in Mechanical / Civil engineering

Tools

ERP systems

Reverse auctions

Job description

Purpose/Objective

Responsible for procurement of goods/services by balancing technical specifications and commercial viability, ensuring cost optimization, quality compliance, and timely delivery.

Key Responsibilities of Role

• Purchase Requisition (PR) Review, Tendering & NFA: Review of Approved Purchase Requisitions (PRs) from different user departments of plant; seek additional information if required from user for correctness & completeness of PR.
• Provide support in identifying the type and method of procurement (depending on type of material/services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.). Identification of potential bidders who meet the requirements (using Company vendor database, Supply market analysis, advertisement or recommendations from other teams).
• Preparation of the Request for Proposal (RFP)/Request for Quotation (RFQ) document for Tendering.
• Organizing and planning pre‑bid meeting based on the queries and communication requirements from vendors.
• Ensure timely Vendor Technical bid evaluation by respective user dept and Commercial bid evaluation of vendors.
• Conducting fact‑based negotiations/e‑auction with shortlisted bidders.
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.
• Order Placement and Contract Preparation: Prepare purchase order, contract based on Approvals obtained as per DoA as per stated protocols & standard templates.
• Set up the approved purchase order, contract record within the ERP system, using the appropriate system steps and functionality.
• Maintain the purchase order, contract document for future reference as per defined document management policy.
• Send the purchase order, contract to vendor and all identified stakeholders.
• Collate the Advance Bank Guarantee/Contract Performance Bank Guarantee (ABG/CPBG)/Customs related documents from vendor as per requirements.
• Procurement through Rate Contracts: Based on approved NFA, prepare, review and issue local rate contract.
• Prepare plant specific outline agreement (OA) in ERP system based on rate contract.
• Prepare PO/SO for procurement under valid rate contract Post Order Management – Prepare Billing Break Up and get it uploaded in SAP, if applicable.
• Expediting of ordered materials/services for timely delivery/execution.
• Address, resolve or re‑allocate and share response for queries raised by vendors or from other internal stakeholders during expediting delivery/execution.
• Prepare Change Order/Amendments in the order including quantity/rate variation, extra items, time extensions etc.
• Facilitate closure of contracts and take necessary actions.
• Execute contingency plans in case of immediate business requirements.
• Supplier/Vendor Identification and Onboarding – Coordinate with new identified vendors to send information/documents in predefined forms for evaluation.
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments.
• Check details of forms submitted by vendor for their completeness and validity of documents.
• Interact and take approval of Quality/User/HSE department for vendor assessment if required.
• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor.
• Populate required data and documents into MDG/Ariba system to get vendor code created in SAP.
• Supplier/Vendor Performance Management – Contribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by participating in activities such as: Preparation of vendor segmentation matrix based on annual spend with the vendor, risks associated and spend categories defined at cluster level.
• Ensure timely vendor performance evaluations by concerned user departments.
• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level.
• In case of satisfactory performance, communicating performance feedback to vendors highlighting improvement opportunities on individual parameters.
• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement.
• Supplier/Vendor Engagement – Establish strategic partnerships with suppliers/vendors of assigned category which will benefit Adani from a long‑term perspective and effectively leverage them for value additions to business.

Technical Competencies

• Hands‑on experience in executing contracts and entering into Commercial, Cost estimation and Negotiation.
• Experience in working with e‑Procurement systems and tools (SAP, Ariba or any other procurement management tool, reverse auctions, etc.).
• Experience in Consolidating the requirement to take advantage of volume pooling.
• Experience in Maximizing the savings associated with spend managed at plant level as defined by Category teams.

Qualifications and Experience

• Qualification Essential: Bachelor's degree in Mechanical / Civil engineering discipline.
• Experience 5‑8 Years of overall work experience.
• Out of which at least 5 years of experience in Supply Chain Management, Procurement, Contract Management, and related area.