People Onboarding Specialist

Study Group; Dadri; On-site; INR 550,000 - 850,000; Full time

Job summary

Study Group is seeking a Global Onboarding Coordinator to manage end-to-end onboarding for new staff worldwide, ensuring Safer Recruitment and compliance from day one.

On-site in Noida, you will coordinate pre-employment checks, collaborate with Talent Acquisition, and support onboarding operations and training for line managers and stakeholders. Strong MS Office skills and confidential handling are essential.

Qualifications

• Previous global onboarding experience is desirable.
• Experience using MS Office to produce letters and record data is essential.
• Ability to respond to requests while maintaining confidentiality.
• Ability to communicate with clients and all levels of the organisation.
• Excellent interpersonal and communication skills (oral and written).
• Ability to prioritise effectively and escalate issues when needed.

Responsibilities

• Coordinate all pre-employment checks and ensure compliance across jurisdictions.
• Escalate onboarding delays to line managers and agree start dates and sign-off checklists.
• Identify and advise on risk and safeguarding requirements as needed.
• Prepare dated contracts and update HR systems for new hires after checks.
• Support onboarding training for line managers and stakeholders.
• Suggest improvements to the onboarding process and monitor progress.

Skills

Communication

Interpersonal skills

Written and verbal communication

Tools

MS Office

Job description

Contract type: Full Time- Permanent.

Location: Noida (Fully on-site)

JOB OVERVIEW

This position is part of the Global People Onboarding team and is responsible for managing the end-to-end onboarding process for new employees across Study Group globally. The role plays a critical part in upholding Study Group's high standards of Safer Recruitment and ensuring compliance throughout the onboarding journey. It is also responsible for delivering a seamless, employee-focused onboarding experience that reflects and reinforces Study Group's values and culture from day one.

ABOUT THE ROLE

Global Compliance

• Coordinating all pre-employment checks for new staff in line with statutory requirements in each jurisdiction as required.
• Ensuring that pre-employment checks meet compliance criteria in the relevant country and ensuring right-to-work checks are compliant.
• Maintaining Head Office SCR and enabling colleges and ISCs to maintain theirs (UK Only)
• Review onboarding data to identify inconsistencies and investigate discrepancies, filing evidence as required.
• Respond to SCR queries, conducting checks and addressing gaps as required (UK Only)

Stakeholder Management

• Escalating issues and anticipated delays in onboarding to relevant stakeholders and liaising with line managers, hiring managers and heads of centre to agree to start dates and sign off new starter checklists.
• Collaborate with the Talent Acquisition team to facilitate a seamless transition of candidates from the hiring phase to onboarding. Liaise with the Global People Advisory and Operations Team as necessary.

Risk Management

• Identifying cases and where it is appropriate to elevate to the Global Safeguarding Panel
• Identifying requirements for decision logs and Risk Assessments and advising Line Managers in conducting a risk assessment, advising on the preparation of risk assessment paperwork for submission to the Global Safeguarding Panel

Onboarding Operations

• Preparing dated contracts of employment and sending them to new hires when pre-employment checks are complete.
• Updating and maintaining HR systems by ensuring that employee personal details and contractual details are entered correctly and liaising with Payroll regarding payroll and benefits matters for new starters.
• Supporting Global People Onboarding Lead in the development and delivery of onboarding training to Line Managers and other stakeholders.

Change and Continuous Improvement

• Identifying opportunities for continuous improvement in the onboarding process.
• Thinking ahead, pre-empting challenges, and seeking solutions to avoid delays.

Reporting and Monitoring

• Updating onboarding tracker, enabling reports used across the wider business.

ABOUT YOU

• Previous global people onboarding experience (desirable).
• Experience in using MS Office suite to produce letters, and record data (essential).
• The ability to respond to appropriate requests for assistance, maintaining confidentiality whenever necessary (essential).
• Ability to communicate with clients and people at all internal and external levels of the organisation (essential).
• Excellent interpersonal and communication skills (essential)
• Excellent level of written and oral skills (essential).
• Ability to prioritise effectively and escalating issues where appropriate (essential).

ABOUT US

Study Group is a leading international education provider that is dedicated and passionate about helping students around the world, creating a brighter future and reaching their full potential. With university partnerships and a variety of face-to-face, online, and hybrid study programmes, we are able to provide students with the resources and guidance they need to succeed. Our global network of offices and university partnerships ensure that students receive the best educational services available. Additionally, our Insendi platform enables us to deliver innovative, accessible, and intuitive digital learning experiences with the most advanced digital tools available.

ORGANISATIONAL COMPLIANCE

Study Group is proud of its high standards in safeguardingand recognisesits importance in enabling the best possible student experience and outcomes. Forsuccessful applicants, the following checks will be conducted- Criminal Background Check (country-specific), x2 References, ID and Right to Work checks as well as Education Verification.
We are proud to be an equal-opportunity employer and we strive to create a diverse and inclusive workplace. We are committed to providing equal opportunities for all individuals, regardless of race, gender, religion, nationality, or any other factor. We believe that the best person for the job should be selected based on skills and experience alone. Your information will be kept confidential and stored securely. Please see our Privacy Policy.