Payroll Specialist - 2096

Medline Industries India Pvt. Ltd.; Pune District; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Medline Industries India Pvt. Ltd. seeks a Senior Payroll Analyst to join our Corporate Finance team in Pune. You will ensure accurate payroll processing across locations, audit outputs, and maintain HRIS data integrity while handling employee inquiries and tax filings.

Ideal candidates have 5–7 years in payroll management, familiarity with ADP/SAP/Workday, and strong Excel skills. MBA/PG in Finance or HR is preferred; collaboration with HR and Finance is essential for benefits and deductions.

Qualifications

• MBA or related postgraduate degree with payroll compliance knowledge.
• Strong knowledge of payroll regulations and tax laws.
• Experience with HRMS/payroll software (ADP/SAP/Workday).

Responsibilities

• Process and review payroll for employees across locations, ensuring accuracy and compliance.
• Audit payroll reports and reconcile discrepancies before final submission.
• Maintain payroll records and data integrity in HRIS and payroll systems.
• Respond to employee inquiries regarding pay, deductions, and tax with professionalism.
• Prepare and submit payroll-related reports (tax filings, compliance reports).
• Collaborate with HR and Finance on benefits, deductions, and compensation changes.
• Assist in year-end activities such as quarterly/annual return prep and tax reconciliations.
• Support audits by providing required documentation.
• Identify opportunities for process improvements and participate in payroll system upgrades.

Skills

Analytical skills

Attention to detail

Communication skills

Discretion with information

Education

MBA / Postgraduate in Finance or HR

Tools

ADP

SAP

Workday

MS Excel

Job description

Job Summary

Payroll Specialist Job Description: We are seeking a skilled and experienced Senior Payroll Analyst, to join our Corporate Finance team. This position requires knowledge of the Payroll Operation & support the Shared Service center. The Payroll Analyst is responsible for ensuring accurate and timely processing of payroll for all employees. This role involves auditing payroll data, maintaining compliance with local, state regulations. The Payroll Analyst will also assist in process improvements and system enhancements to optimize payroll operations.

Responsibilities

• Process and review payroll for employees across multiple locations, ensuring accuracy and compliance.
• Audit payroll reports and reconcile discrepancies before final submission.
• Maintain payroll records and ensure data integrity in HRIS and payroll systems.
• Respond to employee inquiries regarding pay, deductions, and tax with professionalism and accuracy.
• Prepare and submit payroll-related reports (tax filings, compliance reports, etc.).
• Collaborate with HR and Finance teams on benefits, deductions, and compensation changes.
• Assist in year-end activities such as Quarterly/Annual return preparation and tax reconciliations.
• Support internal and external audits by providing required documentation.
• Identify opportunities for process improvements and participate in payroll system upgrades or implementations.

Skills / Experience / Qualifications

• 5 to 7 years of experience in Payroll management, Compliance & hands on experience in HRMS project
• Experience with automated payroll systems and integrations.
• Familiarity with labor laws and statutory compliance.
• Ability to manage confidential information with discretion.
• Excellent analytical skills and attention to detail.
• Strong communication and problem-solving abilities.

Educational Qualification

MBA /Post Graduate degree in Finance, HR, or related field (or equivalent experience) Strong knowledge of payroll regulations, tax laws, and compliance requirements. Proficiency in payroll software (e.g. ADP, SAP, Workday) and MS Excel.

About Medline India

Medline India was setup in 2010 in Pune, primarily as an offshore Development centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1500+ strong and growing team of technology, finance & business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a ‘Great Place to Work’ by the Great Place to Work Institute® (India) for the duration May 2023 – May 2024. We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today’s toughest healthcare challenges.

About Medline Industries, LP

Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care. At present, Medline Industries, LP holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centres, physician offices, home care agencies, providers, and retailers. We are proud to be recognized by Forbes as one of America’s Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years. Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time.

Other Information

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes. Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.