Payroll Specialist

F-Prime Capital; Pune District; On-site; INR 400,000 - 700,000; Full time

Job summary

TraceLink in India is seeking a Payroll Specialist II to manage end-to-end payroll for APAC and/or EMEA regions under the guidance of senior payroll staff, ensuring accuracy and on-time delivery.

You will prepare inputs for new hires and changes, respond to routine payroll inquiries, maintain records, and assist with reconciliations and statutory filings (PF/ESI/PT/TDS in India) while safeguarding confidential data.

Qualifications

• 2+ years payroll processing experience in a multinational or shared-services environment.
• Knowledge of APAC or EMEA payroll compliance; India PF/ESI/PT/TDS exposure is a plus.
• Intermediate Excel skills with pivot tables, VLOOKUP/XLOOKUP, and basic reconciliations.
• Strong attention to detail and ability to meet recurring deadlines.
• Ability to handle confidential employee data with discretion.
• Clear written and verbal English communication.
• Bachelor's degree or equivalent experience.
• Experience with Workday payroll and HRIS integrations preferred.

Responsibilities

• Process end-to-end payroll for assigned countries within APAC and/or EMEA.
• Prepare and validate payroll inputs for new hires, terminations, and changes.
• Respond to routine payroll inquiries and escalate complex issues.
• Maintain accurate payroll records for compliance and audits.
• Assist with payroll reconciliations and variance analysis.
• Support statutory reporting and filings (PF, ESI, PT, TDS in India).
• Coordinate with external payroll vendors on daily activities.
• Partner with HR and Finance to process hires, terminations, and changes accurately.
• Assist with month-end close activities and payroll liability reconciliations.
• Support audits by gathering and organizing documentation and records.
• Identify and mitigate potential compliance risks.

Skills

Payroll processing

Excel Pivot/VLOOKUP

Compliance knowledge

Data confidentiality

English communication

Workday

Education

Bachelor's degree or equivalent

Tools

Workday payroll

HRIS integrations

Job description

Company overview:

TraceLink is the world’s largest Agentic Business Network, enabling life sciences and healthcare companies to build and manage a scalable digital workforce of governed, no-code AI agents that execute and coordinate mission-critical supply chain operations alongside human teams. Powered by the Integrate-Once™ OPUS platform, TraceLink links more than 300,000 network participants, enabling multi-enterprise processes at global scale.

Founded in 2009 with the simple mission of protecting patients, today Tracelink has 5 global offices, over 800 employees and more than 1700 customers in over 60 countries around the world. Our expanding product suite continues to protect patients and now also enhances multi-enterprise collaboration through innovative new applications such as MINT.

Tracelink is recognized as an industry leader by Gartner and IDC, and for having a great company culture by Comparably.

Payroll Specialist II

TraceLink | People Team

Role & Responsibilities

• Process end-to-end payroll for assigned countries within APAC and/or EMEA under the guidance of senior payroll staff, ensuring accuracy and on-time delivery.
• Prepare and validate payroll inputs, including new hires, terminations, compensation changes, and timekeeping data, prior to each pay cycle.
• Respond to routine employee payroll and tax inquiries, escalating complex or ambiguous issues to senior payroll team members.
• Maintain accurate payroll records and supporting documentation to support compliance and audit readiness.
• Assist with payroll reconciliations and variance analysis, flagging discrepancies to senior staff for review.
• Support statutory reporting and filings (e.g., PF, ESI, PT, and TDS in India; equivalent filings in other active countries) by preparing underlying data and documentation.
• Coordinate day-to-day activity with external payroll vendors, tracking open items and flagging service issues to senior staff.
• Partner with HR and Finance to process new hires, terminations, compensation changes, and variable compensation payments accurately and on time.
• Assist with payroll liability reconciliations and support month-end close activities.
• Support internal and external audits by gathering and organizing requested documentation and records.
• Identify and cease potential compliance risks to senior payroll staff or management.

Qualifications

• 2+ years of payroll processing experience, ideally in a multinational or shared-services environment.
• Working knowledge of payroll compliance requirements for at least one region (APAC or EMEA); exposure to India statutory requirements (PF, ESI, PT, TDS) is a plus.
• Intermediate Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and basic reconciliations.
• Strong attention to detail and organizational skills; comfortable managing recurring deadlines.
• Ability to handle confidential employee data with discretion.
• Clear written and verbal communication; fluency in English required.
• Bachelor's degree or equivalent experience.
• Experience with Workday payroll and HRIS integrations preferred.

Please see the Tracelink Privacy Policy for more information on how Tracelink processes your personal information during the recruitment process and, if applicable based on your location, how you can exercise your privacy rights. If you have questions about this privacy notice or need to contact us in connection with your personal data, including any requests to exercise your legal rights referred to at the end of this notice, please contact [e-mail].