Payroll Senior Executive

KOHLER India; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Job summary

KOHLER India is seeking a Payroll Senior Executive to own end-to-end payroll inputs, processing, and cycle controls in India. You will partner with the payroll vendor and internal HR/Finance teams to ensure accurate master data, compliant payroll, and audit-ready documentation.

You will coordinate with vendors, validate benefits transactions, and manage statutory records while handling employee queries and ensuring timely payroll cycles.

Qualifications

• 3+ years of experience in India payroll administration and shared services.
• Strong Excel skills including trackers, pivots, and reconciliations.
• Experience with SAP and/or Workday preferred.

Responsibilities

• Own end-to-end payroll inputs and processing with cut-off adherence.
• Coordinate payroll cycle with the vendor and resolve open items.
• Manage benefits transactions and validations for programs such as Medical Insurance and NPS.
• Handle statutory compliance inputs and record-keeping.

Skills

Payroll processing

Excel

HR/payroll systems

Vendor coordination

Tools

SAP

Workday

Job description

ROLE SUMMARY

The Payroll Senior Executive (India) delivers accurate, timely, and compliant payroll processing through hands‑on ownership of payroll inputs, validations, and cycle controls. The role partners closely with the payroll vendor and internal HR/Finance teams to manage employee master data changes, process payroll and benefits transactions, resolve more complex employee queries, and ensure statutory records and supporting documentation are complete and audit‑ready.

KEY RESPONSIBILITIES

Payroll Inputs & Processing Support

• Own end-to-end preparation and submission of payroll inputs (new joiners/leavers, salary changes, allowances, deductions, reimbursements) ensuring accuracy, approvals, and cut‑off adherence
• Consolidate, validate, and reconcile input data from HR (master data changes), time/attendance, and benefits vendors; investigate variances and drive timely closure
• Coordinate the payroll cycle with the vendor, including validations, issue logging, follow‑ups, and end-to-end tracking of open items through to resolution
• Perform detailed pre- and post-payroll checks (variance, missing data, outliers), recommend corrections, and elevate material risks with root‑cause insights

Benefits Transactions (India)

• Execute and quality‑check benefits transactions (enrollments/exits/changes) for programs such as Car Lease, Meal Card, Medical Insurance, and NPS, ensuring correct eligibility and payroll impacts
• Maintain benefits trackers, validate supporting documents, and ensure timely updates in HR/payroll systems; follow up on missing information and approvals
• Manage vendor service requests end-to-end, resolving operational issues and supporting invoice/eligibility reconciliations with clear documentation
• Validate benefits deductions/reimbursements in payroll outputs and confirm corrections are implemented prior to finalisation/sign‑off (per agreed process)

Payroll Administration & Controls

• Support monthly payroll processing through Alldigi / SAP / Workday interfaces, ensuring inputs are complete, reconciliations are performed, and standard output reports are reviewed and actioned
• Maintain payroll calendars, cut‑offs, and trackers; proactively manage dependencies and chase outstanding inputs to protect payroll timelines
• Own employee ticket queues for payroll-related queries (payslips, tax declarations, deductions), resolving complex cases where possible and escalating per defined SLAs

Statutory Compliance Support & Record‑Keeping

• Coordinate statutory compliance inputs and records (PF, PT, LWF, ESI, TDS) with the vendor; review outputs for completeness and flag discrepancies for correction
• Maintain organised payroll files, evidence packs, and standard templates to support internal controls, audits, and statutory inspections

Employee Support

• Provide clear guidance to employees on payslips, tax declaration timelines, and benefits processes; maintain/refresh approved FAQs and support knowledge sharing within the payroll team

SKILLS & EXPERIENCE

• 3+ years of experience in India payroll administration and shared services operations, with hands‑on responsibility for payroll inputs, validations, and issue resolution
• Strong working knowledge of HR/payroll systems and Excel (trackers, pivots/lookups, reconciliations); SAP and/or Workday exposure is preferred
• High attention to detail, strong ownership mindset, ability to prioritise under tight cut‑offs, and professional communication skills; able to handle confidential data appropriately

ROLE SUMMARY

The Payroll Senior Executive (India) delivers accurate, timely, and compliant payroll processing through hands‑on ownership of payroll inputs, validations, and cycle controls. The role partners closely with the payroll vendor and internal HR/Finance teams to manage employee master data changes, process payroll and benefits transactions, resolve more complex employee queries, and ensure statutory records and supporting documentation are complete and audit‑ready.

KEY RESPONSIBILITIES

Payroll Inputs & Processing Support

• Own end-to-end preparation and submission of payroll inputs (new joiners/leavers, salary changes, allowances, deductions, reimbursements) ensuring accuracy, approvals, and cut‑off adherence
• Consolidate, validate, and reconcile input data from HR (master data changes), time/attendance, and benefits vendors; investigate variances and drive timely closure
• Coordinate the payroll cycle with the vendor, including validations, issue logging, follow‑ups, and end-to-end tracking of open items through to resolution
• Perform detailed pre- and post-payroll checks (variance, missing data, outliers), recommend corrections, and elevate material risks with root‑cause insights

Benefits Transactions (India)

• Execute and quality‑check benefits transactions (enrollments/exits/changes) for programs such as Car Lease, Meal Card, Medical Insurance, and NPS, ensuring correct eligibility and payroll impacts
• Maintain benefits trackers, validate supporting documents, and ensure timely updates in HR/payroll systems; follow up on missing information and approvals
• Manage vendor service requests end-to-end, resolving operational issues and supporting invoice/eligibility reconciliations with clear documentation
• Validate benefits deductions/reimbursements in payroll outputs and confirm corrections are implemented prior to finalisation/sign‑off (per agreed process)

Payroll Administration & Controls

• Support monthly payroll processing through Alldigi / SAP / Workday interfaces, ensuring inputs are complete, reconciliations are performed, and standard output reports are reviewed and actioned
• Maintain payroll calendars, cut‑offs, and trackers; proactively manage dependencies and chase outstanding inputs to protect payroll timelines
• Own employee ticket queues for payroll-related queries (payslips, tax declarations, deductions), resolving complex cases where possible and escalating per defined SLAs

Statutory Compliance Support & Record‑Keeping

• Coordinate statutory compliance inputs and records (PF, PT, LWF, ESI, TDS) with the vendor; review outputs for completeness and flag discrepancies for correction
• Maintain organised payroll files, evidence packs, and standard templates to support internal controls, audits, and statutory inspections

Employee Support

• Provide clear guidance to employees on payslips, tax declaration timelines, and benefits processes; maintain/refresh approved FAQs and support knowledge sharing within the payroll team

SKILLS & EXPERIENCE

• 3+ years of experience in India payroll administration and shared services operations, with hands‑on responsibility for payroll inputs, validations, and issue resolution
• Strong working knowledge of HR/payroll systems and Excel (trackers, pivots/lookups, reconciliations); SAP and/or Workday exposure is preferred
• High attention to detail, strong ownership mindset, ability to prioritise under tight cut‑offs, and professional communication skills; able to handle confidential data appropriatel