Payroll Specialist

TekFriday Processing Solutions Pvt Ltd; Hyderabad; On-site; INR 650,000 - 900,000; Full time

Job summary

TekFriday Processing Solutions Pvt Ltd is seeking an experienced Payroll Specialist to independently manage end-to-end payroll for 1,000+ employees across India. The role focuses on accurate processing, compliance, and timely payroll disbursements within Indian regulations.

The ideal candidate will own the complete payroll cycle, from validating inputs to auditing readiness, and collaborate with Finance, HR, and external authorities to ensure accuracy and confidentiality in payroll operations.

Qualifications

• Bachelor's or Master's degree in Human Resources, Commerce, Finance, Accounting or related discipline.
• Hands-on payroll professional with experience managing payroll calculations, statutory deductions, reconciliations, filings/registers, audits and payroll closure for a large Indian employee population.

Responsibilities

• Own and execute monthly payroll processing for 500+ employees with accuracy and timely closure.
• Validate payroll inputs including new joins, exits, attendance, leaves, salary revisions, incentives, bonuses, arrears and deductions.
• Calculate monthly earnings and deductions including Basic, HRA, allowances, overtime, arrears, LOP and recoveries.
• Manage Full & Final settlements, leave encashment, notice-period recovery/payments, gratuity and other separation payments.
• Prepare bank advice and timely salary disbursement; generate payslips and payroll documents.
• Maintain payroll calendars, checklists and maker-checker controls to ensure timely payroll closure.
• Ensure payroll complies with Indian labour, employment, social-security and taxation requirements.
• Manage PF/EPF, ESI, PT, LWF, TDS and other statutory requirements; handle UAN, ECR, remittances.
• Coordinate with Finance, HR, auditors and statutory authorities for compliance and audits.
• Maintain payroll data confidentiality and accuracy across employee lifecycle.
• Respond to employee queries related to salary, PF, ESI, tax and Form 16.

Skills

End-to-end payroll processing

Statutory compliance

Payroll reconciliation

Payroll taxation

Employee data handling

Education

Bachelor's or Master's degree in HR/Commerce/Finance

Job description

TekFriday Processing Solutions | Full time

We are looking for an experienced PayrollSpecialist to independently manage end-to-end payroll for 1,000+ employeesacross India. The role requires strong hands-on expertise in payrollprocessing, statutory compliance, payroll taxation, reconciliation, statutoryfilings, maintenance of mandatory registers, and payroll audits.

The ideal candidate should becapable of owning the complete payroll cycle—from validating employee inputsand attendance data to salary disbursement, statutory remittances, returns,reconciliation, and audit readiness—while ensuring accuracy, confidentiality,and compliance with applicable Indian labour and payroll regulations.

Key Responsibilities.

End-to-End Payroll Management

• Own and execute monthly payroll processing for 500+employees with a strong focus on accuracy and timely closure.
  
• Validate payroll inputs including new joiners,exits, attendance, leave, LOP, salary revisions, promotions, incentives,bonuses, arrears, reimbursements, deductions and other variablecomponents.
  
• Calculate monthly earnings and deductions includingBasic, HRA, allowances, incentives, overtime, arrears, LOP and recoveries.
  
• Manage Full & Final (F&F) settlements,leave encashment, notice-period recovery/payments, gratuity and otherseparation-related payments.
  
• Perform pre-payroll and post-payroll validationsand variance analysis before payroll sign-off.
  
• Prepare bank advice/payment files and coordinatetimely salary disbursement.
  
• Generate and distribute payslips and otherpayroll-related employee documents.
  
• Maintain payroll calendars, checklists andmaker-checker controls to ensure timely payroll closure.
  

Statutory & PayrollCompliance

• Ensure payroll complies with applicable Indianlabour, employment, social-security and taxation requirements.
  
• Manage compliance relating to Provident Fund(PF/EPF), ESI, Professional Tax (PT), Labour Welfare Fund (LWF), TDS andother applicable payroll-related statutory requirements.
  
• Manage PF processes including UAN-relatedactivities, ECR preparation, contribution reconciliation and statutoryremittances.
  
• Manage ESI contributions, employee coveragechanges, challans and reconciliations.
  
• Calculate and deduct Professional Tax based onapplicable state requirements.
  
• Manage LWF deductions and contributions whereverapplicable.
  
• Ensure statutory payments, challans, returns andfilings are completed within prescribed timelines.
  
• Track changes in statutory requirements, wagedefinitions, contribution limits, tax rules and other payroll-relatedregulatory changes and implement them appropriately.
  
• Coordinate with Finance, HR, auditors, consultantsand statutory authorities wherever required.
  

Income Tax & TDS

• Manage employee income-tax computation and monthlyTDS deductions.
  
• Validate employee tax declarations and investmentproofs.
  
• Handle tax regime selections and applicable payrolltax calculations.
  
• Reconcile payroll TDS with Finance records andstatutory filings.
  
• Support quarterly TDS return processes andreconciliation of payroll-related tax data.
  
• Manage Form 16 preparation, reconciliation andissuance within statutory timelines.
  
• Handle employee tax queries and correctionsrelating to payroll taxation.
  

Statutory Registers &Documentation

• Maintain all applicable payroll, wage and statutoryregisters in the prescribed format, whether electronically or physicallyas required.
  
• Ensure maintenance of applicable records/registersrelating to wages, deductions, fines, advances, overtime, attendance,leave, bonus and other employment/payroll records.
  
• Ensure registers and supporting documentation areupdated accurately and retained for the prescribed period.
  
• Maintain employee-wise statutory contribution anddeduction records.
  
• Ensure payroll documentation is readily availablefor internal audits, statutory inspections, due diligence and externalaudits.
  
• Maintain a compliance calendar covering allpayroll-related filings, payments, returns and register requirements.
  

Payroll Reconciliation &Controls

• Perform monthly payroll reconciliation against theprevious month's payroll and approved HR inputs.
  
• Reconcile gross salary, net salary, employee count,statutory deductions, employer contributions, TDS and bank payout amounts.
  
• Reconcile payroll outputs with Finance/GeneralLedger and resolve differences before closure.
  
• Maintain clear audit trails for all payrolladjustments and manual interventions.
  
• Identify payroll discrepancies, investigate rootcauses and implement corrective and preventive controls.
  
• Ensure appropriate segregation of duties, accesscontrols and confidentiality of payroll information.
  

Audits & ComplianceManagement

• Act as the primary payroll point of contact forinternal, statutory and external audits.
  
• Provide payroll registers, challans, returns,reconciliations and supporting documentation during audits andinspections.
  
• Track audit observations and ensure timely closureof payroll-related findings.
  
• Conduct periodic payroll compliance checks toidentify potential gaps before statutory or internal audits.
  
• Coordinate with payroll vendors/consultants whereapplicable while retaining internal ownership of payroll accuracy andcompliance.
  

Employee Lifecycle &Payroll Support

• Ensure accurate payroll setup for new employees.
  
• Process salary revisions, promotions, transfers andother compensation changes.
  
• Manage employee exits and timely Full & Finalsettlements.
  
• Respond to employee queries relating to salary,deductions, PF, ESI, tax, Form 16, F&F and other payroll matters.
  
• Maintain employee payroll data with a high degreeof confidentiality and accuracy.
  

Education

Bachelor's or Master's degree in HumanResources, Commerce, Finance, Accounting or a related discipline.

Preferred Profile

We are specifically looking for a hands-onpayroll professional, rather than someone whose experience is primarily limitedto coordinating with an outsourced payroll vendor. The candidate should havepersonally managed payroll calculations, statutory deductions, reconciliations,compliance filings/registers, audits and payroll closure for a large Indianemployee population.

Key Success Measures

• 100% on-time monthly payroll closure and salarydisbursement
  
• High payroll accuracy with minimal corrections orreversals
  
• 100% on-time statutory remittances and applicablefilings
  
• Accurate and up-to-date statutory registers andpayroll documentation
  
• Zero material statutory non-compliance or penalties
  
• Timely and accurate Full & Final settlements
  
• Successful payroll/statutory audits with timelyclosure of observations
  
• Strong reconciliation between HRMS, payroll, bankpayouts and Finance/GL records