Payroll Executive

Medhavi Skills University; Kolkata District; On-site; INR 350,000 - 480,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Collaborative environment

Job summary

Medhavi Skills University (MSU) is seeking a Payroll/HR Operations professional to manage payroll for a large workforce and ensure statutory compliance with PF/ESI, PT, and other regulations. You will handle KEKA HRMS data, attendance, and monthly payroll actions, coordinating with Accounts for accuracy and timely salary processing.

The role requires 1–2 years in payroll or HR operations, with strong MS Excel skills and excellent communication.

Qualifications

• 1–2 years of experience in payroll or HR operations.
• Hands-on experience with KEKA HRMS.
• Working knowledge of statutory compliance — EPF, ESI, PT, LWF, TDS, etc.

Responsibilities

• Extend support in the payroll processing of above 1000 employees, including full-time and contractual staff.
• Update and verify employee information on HRMS, monthly attendance & leave management, advance and expense verifications on KEKA before payroll run.
• Coordinate with the Accounts team to ensure accurate payroll inputs and approvals.
• Generate and validate payroll reports, payslips, and reconciliation statements via KEKA and share customised reports to the management as and when required within the stipulated time.
• Maintain payroll-related documentation and support audits or inspections with accurate records.
• Handle employee payroll and taxation queries courteously and ensure prompt resolution.
• Support in periodic payroll data analysis and MIS reporting for management review.
• Maintain confidentiality and integrity of all payroll and employee financial data.
• Possess advanced knowledge of PF and ESI regulations to brief employees, handle complex queries, and ensure accurate compliance and documentation.
• Drive training programmes for new joiners regarding PF ESI.

Skills

Payroll processing

Communication skills

MS Excel

Education

Bachelor's degree in Commerce or related field

Tools

KEKA HRMS

Job description

Medhavi Skills University (MSU) is a government-notified private skills university established under a State Act in Sikkim, dedicated to promoting quality skill education and entrepreneurship integrated with higher education. As a pioneering institution in the convergence of the skilling ecosystem with higher education, MSU aligns with the National Education Policy, 2020 (NEP 2020). Recognized by the UGC and established in 2021, MSU collaborates with industries and Skill Development Institutes to offer work-integrated courses, embedding on-the-job internships and training within the curriculum. MSU is a recognized Awarding Body under the National Council for Vocational Education & Training (NCVET) and is empanelled with the Directorate General of Training (DGT). As an anchor university partner with the National Skill Development Corporation (NSDC) and the Project Management Unit (PMU) of NSDC International, MSU is committed to preparing youth for the future workspace by co- working with industry partners to design and implement demand-driven programs.

About Medhavi Foundation

Medhavi Foundation is an education and skill development organization, founded in 2012 by IIT alumni, with a vision to bridge the gap between the demand and supply of skilled manpower across various vocational streams. Medhavi is driven by a commitment to develop India’s vocational talent pool through a unique combination of best-in-class learning technologies, expert trainers across disciplines, and a nationwide network of high-quality model skill training centres.Medhavi Foundation is the sponsoring body of Medhavi Skills University, Sikkim. It is registered as a not-for-profit organization under Section 25 of the Indian Companies Act, 1956. To achieve its mission, Medhavi Foundation has partnered with the National Skill Development Corporation, multiple corporates, and various State Skill Missions.By 2025, it has successfully skilled, trained, and created employment opportunities for over 5 lakh youth across India.

Role Overview

The role includes managing and executing the organization’s payroll processes accurately and on time. The role ensures employees are paid correctly while complying with statutory, tax, and labor regulations.

Key Responsibilities

• Extend support in the payroll processing of above 1000 employees, including full-time and contractual staff.
• Update and verify employee information on HRMS, monthly attendance & leave management, advance and expense verifications on KEKA before payroll run.
• Coordinate with the Accounts team to ensure accurate payroll inputs and approvals.
• Generate and validate payroll reports, payslips, and reconciliation statements via KEKA and share customised reports to the management as and when required within the stipulated time.
• Maintain payroll-related documentation and support audits or inspections with accurate records.
• Handle employee payroll and taxation queries courteously and ensure prompt resolution.
• Support in periodic payroll data analysis and MIS reporting for management review.
• Maintain confidentiality and integrity of all payroll and employee financial data.
• Possess advanced knowledge of PF and ESI regulations to brief employees, handle complex queries, and ensure accurate compliance and documentation.
• Drive training programmes for new joiners regarding PF ESI.

Qualifications & Skills Education

• Bachelor’s degree in Commerce, Accounting, Business Administration, or related field

Experience & Skills

• 1–2 years of experience in payroll or HR operations (preferably in an educational institution or service sector).
• Hands-on experience with KEKA HRMS will be an added advantage.
• Working knowledge of statutory compliance — EPF, ESI, PT, LWF, TDS, etc.
• Proficiency in Advanced MS Excel (VLOOKUP, Pivot Tables, IF formulas).
• Must have excellent communication skills.

What We Offer

• Being a key player in something potentially massive and world-changing
• Competitive salary and incentive structure, best in the industry.
• Opportunities for professional development and growth.
• A supportive and collaborative work environment.
• The chance to make a meaningful impact on the careers and lives of working professionals.

Medhavi Skills University is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.