PA to Director - Ahmedabad

JobItUs; Ahmedabad District; On-site; INR 500,000 - 700,000; Full time

Job summary

JobItUs in Ahmedabad is seeking a female PA to Director with 4–5 years of experience to provide executive, secretarial and administrative support. You will manage calendars, arrange meetings, handle correspondence in English and coordinate travel and daily tasks with discretion.

The ideal candidate will have a graduate degree, proficiency in MS Office, excellent English communication, and the ability to work independently with minimal supervision while maintaining confidentiality and

Qualifications

• Graduate in any discipline; BA/BA+ preferred.
• 4–5 years of relevant PA/EA/Secretary experience to Director or Senior Management.
• Prior experience in a reputed corporate organisation is an advantage.

Responsibilities

• Manage Director's calendar, appointments and meetings.
• Draft emails, letters, reports and presentations in English.
• Arrange meetings and coordinate with internal and external stakeholders.
• Track instructions and ensure timely completion of delegated tasks.
• Coordinate flight bookings, hotel reservations and travel itineraries.
• Maintain confidential records and documents.
• Act as a liaison between Director, senior management, employees and external associates.
• Undertake other official and administrative assignments as entrusted.

Skills

English proficiency

MS Office

Time management

Organisational skills

Confidentiality

Independent worker

Education

Graduate degree

Business Administration background preferred

Secretarial Practice (preferred)

Tools

MS Office Suite (Word, Excel, PowerPoint)

Email management

Job description

Position : PA to Director

Experience : 4–5 Years (Minimum)

Salary Budget : 5.00 to 7.00 LPA

Location : Ahmedabad

Gender: Female

Job Purpose

To provide efficient executive, secretarial and administrative support to the Director, ensuring seamless coordination of schedules, meetings, communications, travel arrangements and day-to-day assignments while maintaining the highest standards of professionalism and confidentiality.

Key Roles & Responsibilities

1. Executive Assistance: Manage the Director's calendar, appointments, meetings, schedules and daily priorities.
2. Communication & Correspondence: Handle emails, calls and professional correspondence; independently draft emails, letters, reports and presentations in English.
3. Meeting Coordination: Arrange meetings, prepare agendas, coordinate with internal and external stakeholders and ensure timely follow-ups.
4. Task Monitoring: Track instructions, assignments and pending matters delegated by the Director and coordinate with respective departments for timely completion.
5. Travel Management: Coordinate flight bookings, hotel reservations, transportation and travel itineraries.
6. Documentation: Maintain important records, files, reports and confidential documents.
7. Liaison & Coordination: Act as a communication link between the Director, senior management, employees, customers and external associates.
8. Undertake other official and administrative assignments as entrusted by the Director.

Educational Qualification & Experience

• Graduate in any discipline; additional qualifications in Business Administration or Secretarial Practice will be preferred.
• Minimum 4–5 years of relevant experience as PA / Executive Assistant / Secretary to Director or Senior Management.
• Prior experience in a reputed corporate organisation will be an advantage.

Required Skills & Competencies

• Excellent command over written and spoken English.
• Proficiency in MS Office (Word, Excel and PowerPoint) and email management.
• Excellent communication, drafting and interpersonal skills.
• Strong organisational, multitasking and time-management abilities.
• Professional personality, presentable appearance and proactive approach.
• High degree of integrity and ability to maintain strict confidentiality.
• Ability to work independently and handle responsibilities with minimal supervision.

Preferred Candidate Profile

An Ahmedabad-based female professional who is smart, confident, well-organised, proactive and capable of independently managing the Director's office requirements with efficiency, professionalism and discretion.