PA Dom Srv Bill Processing

Birla Carbon; Pune District; On-site; INR 420,000 - 640,000; Full time

Job summary

Birla Carbon in India invites applications for a Process Associate (Domestic Service Bill Processing) to join the centralized Accounts Payable team. You will verify invoices against POs, SES, WOs, contracts, and approvals to ensure timely processing.

Responsibilities include accurate posting, proper GL coding, GST/TDS compliance, and maintenance of audit trails while collaborating with procurement, taxation, and business stakeholders to resolve discrepancies and support financial controls.

Qualifications

• Handle timely, accurate processing of domestic service invoices.
• Verify invoices against POs, SES, WOs, contracts and approvals.
• Ensure compliance with SOPs, accounting policies, and internal controls.
• Coordinate with stakeholders to resolve discrepancies.

Responsibilities

• Process domestic service invoices accurately within defined timelines.
• Post invoices with correct GL coding and tax calculations.
• Verify POs, SES, WOs and approved rates.
• Escalate unresolved issues and ensure approvals are in place.
• Maintain documentation for audit trails and compliance.

Skills

Accounts Payable

Invoice processing

GST compliance

PO/SES/WOs verification

Tools

ERP systems

Job description

At the Aditya Birla Group, our Corporate Vision is aligned and intricately woven with our People Vision.

Designation : Junior Officer

Organization : Metals

Job Description:

Job Purpose

The Process Associate (PA) – Domestic Service Bill Processing is responsible for timely, accurate, and compliant processing of domestic service-related invoices within the centralized Accounts Payable function of FORCE.

The role ensures verification, accounting, and processing of invoices related to professional services, manpower services, logistics services, security services, housekeeping services, consultancy services, facility management services, maintenance contracts, annual maintenance contracts (AMC), transportation services, legal services, IT services, rental expenses, and other domestic service procurements across Hindalco business units.

The position validates invoices against Purchase Orders (POs), Service Entry Sheets (SES), Work Orders (WOs), Contracts, Agreements, Certification Documents, Approval Notes, and other supporting records as applicable. The role ensures adherence to established Standard Operating Procedures (SOPs), accounting guidelines, internal controls, statutory requirements, and service level commitments.

The Process Associate supports efficient Accounts Payable operations by ensuring timely vendor payments, accurate accounting, statutory compliance, proper documentation, and effective resolution of invoice-related issues. The role contributes towards maintaining strong financial controls, audit readiness, and stakeholder satisfaction while supporting business continuity through efficient processing of service invoices.

Job Context:

The position is responsible for reviewing and processing invoices pertaining to professional services, consultancy services, manpower services, housekeeping services, security services, transportation and logistics services, facility management services, annual maintenance contracts (AMC), technical services, legal services, IT services, rentals, and other domestic service procurements. The role ensures validation of invoices against Purchase Orders (POs), Service Entry Sheets (SES), Work Orders (WOs), contracts, agreements, approval notes, and other supporting documentation as applicable.

The role operates within established Standard Operating Procedures (SOPs), accounting policies, approval frameworks, taxation requirements, and internal control guidelines to ensure timely, accurate, and compliant processing of supplier invoices. The position contributes towards efficient vendor payment processes by maintaining transaction accuracy, ensuring proper documentation, and supporting adherence to service level commitments.

The Process Associate interacts regularly with Business Users, Service Requestors, Procurement Teams, Service Providers, Taxation Teams, Treasury Teams, and Finance stakeholders to obtain clarifications, resolve invoice discrepancies, and support smooth processing of service-related transactions. The role plays an important part in maintaining stakeholder satisfaction while ensuring compliance with governance and audit requirements.

The position supports FORCE's objective of delivering centralized finance operations by enhancing process standardization, improving service quality, reducing operational inefficiencies, and ensuring accurate accounting of service expenditure across all transitioned business units. The role is also expected to identify recurring operational issues and contribute towards continuous improvement, automation, and process simplification initiatives within the Domestic Service Bill Processing function.

Key Result Areas / Accountabilities

Supporting Actions

Domestic Service Invoice Processing

• Process domestic service invoices accurately and within defined timelines.
• Ensure invoices are posted correctly in ERP systems.
• Verify invoice completeness before processing.
• Follow established processing procedures and controls.
• Validate Purchase Orders and Work Orders.
• Verify Service Entry Sheets (SES).
• Validate contractual terms and approved rates.
• Ensure availability of required approvals before invoice posting.
• Verify invoice values against approved contracts and service orders.
• Ensure correct GL coding and accounting classification.
• Validate cost centre and business area allocation.
• Ensure accurate tax calculations and deductions.

Exception Management

• Identify invoice mismatches and discrepancies.
• Follow up for missing approvals and documents.
• Monitor blocked invoices and pending transactions.
• Coordinate with stakeholders for issue resolution.
• Escalate unresolved issues within defined timelines.

Regulatory Compliance & Controls

• Ensure compliance with GST, TDS, MSME, and statutory requirements.
• Follow Accounts Payable control frameworks.
• Maintain complete documentation and audit trails.
• Support audit reviews and compliance testing.
• Adhere to company policies and governance standards.

Productivity & SLA Management

• Achieve daily, weekly, and monthly processing targets.
• Meet service level commitments consistently.
• Reduce processing backlog.
• Improve transaction turnaround times.
• Maintain expected productivity and quality levels.

Stakeholder Support

• Coordinate with service requestors and business users.
• Support Procurement and Commercial teams.
• Respond to service invoice queries.
• Facilitate timely processing of approved invoices.
• Support vendor satisfaction through prompt query resolution.

Continuous Process Improvement

• Identify recurring operational issues.
• Suggest process improvements.
• Support automation and digitization initiatives.
• Contribute towards operational excellence initiatives.
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