Operations Associate ( Transfer Agency)

Vinyl Equity, Inc.; Mangaluru; Remote; INR 1,200,000 - 1,800,000; Full time

Benefits offered by this job

Equity participation

Health insurance (self + family)

Paid leave and wellness benefits

Fully remote (India)

Job summary

Vinyl Equity, Inc. is expanding its India Operations team to manage day-to-day transfer agency duties for U.S. clients.

You will execute transaction processing and KYC/KYB checks under defined controls, with escalation as needed, while building process ownership. The role emphasizes precision, SOP discipline, and timely resolution of issues; you will interact with shareholders and issuers, contributing to compliance reporting and onboarding efforts.

Qualifications

• 3+ years in securities or transfer agency operations.
• Background at an RTA, global transfer agent, asset manager, or bank securities-services center.
• Strong data skills: Excel/Sheets, unfamiliar file formats (CSV, fixed-width).
• Meticulous attention to detail and clear written English.

Responsibilities

• Process transfers, issuances, and DTC activity under maker-checker controls.
• Resolve reconciliation and out-of-balance items the same day.
• Review KYC/KYB documentation and triage false positives against primary sources.
• Escalate OFAC/sanctions and adverse-media matches immediately.
• Handle shareholder and issuer support requests via queue, email, and phone.
• Support SEC compliance reporting (Rules 17Ad-2/17Ad-6/17Ad-17, DTCC CBRS, escheatment).
• Support proxy season, paying agency, and corporate actions processing.
• Support new-issuer onboarding and legacy record ingestion.
• Flag SOP gaps and procedure drift to the Operations Lead.

Skills

Data analysis

Excel/Sheets

Clear written English

Attention to detail

Tools

Claude or AI assistant

Job description

About the Role

You'll execute the day-to-day operations of a U.S. stock transfer agency — transaction processing, KYC/KYB, shareholder support, and compliance reporting — under our Operations Lead as we build out the India Operations team. This is a builder-of-execution role: precision, escalation judgment, and SOP discipline first; process ownership grows as you do.

Key Responsibilities

• Process transfers, issuances, and DTC activity (DWAC, DRS, FAST) under maker-checker controls

• Resolve reconciliation and out-of-balance items same-day

• Review KYC/KYB documentation and triage false positives against primary sources

• Escalate OFAC/sanctions and adverse-media matches immediately

• Handle shareholder and issuer support requests via queue, email, and phone

• Support SEC compliance reporting (Rules 17Ad-2/17Ad-6/17Ad-17, DTCC CBRS, escheatment)

• Support proxy season, paying agency, and corporate actions processing

• Support new-issuer onboarding and legacy record ingestion

• Flag SOP gaps and procedure drift to the Operations Lead

Role Requirements

• 3+ years in securities or transfer agency operations

• Background at an RTA, global transfer agent, asset manager, or bank securities-services center

• Strong data skills: Excel/Sheets, unfamiliar file formats (CSV, fixed-width)

• Confident user of Claude or an equivalent AI assistant

• Meticulous attention to detail and clear written English

• Reliability against hard cutoffs; this role operates on U.S. Eastern Time (ET) hours

• High integrity and discretion handling PII and material non-public information

Nice to Haves

• Exposure to DTC/DTCC systems (FAST, DWAC, DRS Profile, CBRS) and SEC 17Ad-series rules

• Experience with record conversions/deconversions or legacy data migration

• Familiarity with Rule 144, medallion guarantees, escheatment, KYC/KYB, or AML

• Experience supporting U.S. or cross-border clients from India against U.S.-hours SLAs

Benefits

• Competitive compensation based on experience

• Equity participation

• Comprehensive health insurance (self + family)

• Paid leave and wellness benefits

• Fully remote (India), working U.S. Eastern Time (ET) hours