Operations – Assistant Manager

OmniScience Capital; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

OmniScience Capital seeks an Operations Manager to lead KYC, onboarding, and compliance efforts. You will manage client docs, updates to CRM, and ensure regulatory adherence while optimizing workflows.

Ideal candidates have 2–5 years in asset management operations, strong Excel skills, and the ability to coordinate with clients and distributors for smooth onboarding.

Qualifications

• Bachelor’s degree in finance, accounting, business administration, or related field.
• 2–5 years of work experience in asset management including mutual fund, PMS and AIF.
• Experience in investment operations, KYC verification, and client onboarding.
• Proficiency in CRM systems and regulatory compliance frameworks.
• Excellent coordination and communication with clients and distributors.
• Proficiency in Microsoft Excel and basic data management.

Responsibilities

• Conduct KYC verification and ensure compliance with regulatory requirements.
• Perform risk profiling and validation checks.
• Complete form filling and documentation for onboarding clients.
• Follow up with clients and distributors for additional information or clarification whenever required.
• Stay updated with KYC regulations and internal policy changes to ensure adherence.
• Download KRA, scan and archive forms securely.
• Send welcome emails to newly onboarded clients and update CRM systems accordingly.
• Process distributor onboarding by handling form filling and KYC validation as per established checklists.
• Ensure compliance with the onboarding checklist.
• Scan and archive onboarding documentation securely.
• Send welcome emails and onboard distributors while updating CRM.
• Daily cleanup and organization of personal mailbox.
• Process client modifications, re-KYC, closure requests, and miscellaneous inquiries.
• Maintain accurate records of client interactions and document archiving.
• Ensure compliance with documentation standards and maintain all records systematically.
• Identify opportunities to boost revenue, reduce costs, or enhance process efficiency.
• Develop and implement solutions for workflow improvement and automation.
• Collaborate with teams to drive operational excellence and adherence to compliance standards.
• Prepare detailed client portfolio reports from the fund accounting system.
• Prepare the deployment/rebalancing files.
• Manage monthly payouts to clients under the regular income strategies.

Skills

KYC verification

Regulatory compliance

Client onboarding

Process improvement

CRM coordination

Excel/basic data management

Education

Bachelor’s degree in finance, accounting, business administration, or related field

Tools

CRM systems

Microsoft Excel

Job description

Operations Manager( Assistant Manager/Deputy Manager)

• Conduct KYC verification and ensure compliance with regulatory requirements.
• Perform risk profiling and validation checks.
• Complete form filling and documentation for onboarding clients.
• Follow up with clients and distributors for additional information or clarification whenever required.
• Stay updated with KYC regulations and internal policy changes to ensure adherence.
• Download KRA, scan and archive forms securely.
• Send welcome emails to newly onboarded clients and update CRM systems accordingly.
• Process distributor onboarding by handling form filling and KYC validation as per established checklists.
• Ensure compliance with the onboarding checklist.
• Scan and archive onboarding documentation securely.
• Send welcome emails and onboard distributors while updating CRM.

Operational & Administrative Duties:

• Daily cleanup and organization of personal mailbox.
• Process client modifications, re-KYC, closure requests, and miscellaneous inquiries.
• Maintain accurate records of client interactions and document archiving.
• Ensure compliance with documentation standards and maintain all records systematically. Should be comfortable with handling paperwork.

Process Improvement & Revenue Optimization:

• Identify opportunities to boost revenue, reduce costs, or enhance process efficiency.
• Develop and implement solutions for workflow improvement and automation.
• Collaborate with teams to drive operational excellence and adherence to compliance standards.

Support client investment operations:

• Prepare detailed client portfolio reports from the fund accounting system.
• Prepare the deployment/rebalancing files.
• Manage monthly payouts to clients under the regular income strategies.

Key Skills & Qualifications:

• Bachelor’s degree in finance, Accounting, Business Administration, or related field.
• Proven experience in investment operations, KYC verification, and client onboarding.
• Excellent coordination and communication skills with clients and distributors.
• Proficiency in CRM systems, and regulatory compliance frameworks.
• Ability to handle paperwork effectively, ensuring accuracy and compliance.
• Ability to drive process improvements, cost-saving initiatives, and revenue optimization strategies.
• Proficiency in Microsoft excel and basic data management.

Experience:

• Preferred 2-5 years of work experience in an asset management firm including mutual fund, PMS and AIF.