Operation Executive - Logistics & Purchase

Indra Shakti Ventures; Maharashtra; On-site; INR 420,000 - 560,000; Full time

Job summary

Indra Shakti Ventures is seeking an proactive and detail-oriented Operations Executive – Logistics & Purchase to manage day-to-day purchasing, logistics, inventory, warehouse coordination, and vendor management. FMCG operations experience is preferred.

The role requires hands-on experience in purchasing, vendor management, logistics, inventory, and warehouse coordination with strong follow-up and negotiation skills.

Qualifications

• 2–4 years of experience in Operations, Logistics, Purchase, Procurement, or Supply Chain.
• FMCG experience is preferred.
• Hands‑on experience in purchasing, vendor management, logistics, inventory, and warehouse coordination.
• Good understanding of FMCG supply chain and distribution processes.
• Strong follow‑up, coordination, and negotiation skills.
• Good working knowledge of MS Excel / Google Sheets.
• Experience with ERP, inventory management, or accounting software will be an advantage.
• Strong communication and problem‑solving skills.
• Ability to multitask and work in a fast‑paced environment.
• Close attention to detail and strong execution skills.

Responsibilities

• Manage day‑to‑day purchase requirements for raw materials, packaging materials, finished goods, and other operational requirements.
• Source and coordinate with vendors for quotations, pricing, availability, and delivery timelines.
• Prepare and track Purchase Orders (POs) and ensure timely fulfilment.
• Negotiate with vendors on pricing, payment terms, lead times, and delivery schedules.
• Maintain vendor database, purchase records, quotations, POs, invoices, and related documentation.
• Develop and maintain strong relationships with suppliers and vendors.
• Coordinate daily dispatches, deliveries, and transportation requirements.
• Coordinate with transporters, 3PL partners, warehouses, distributors, and customers.
• Track shipments and ensure timely delivery.
• Handle issues related to delays, shortages, damages, returns, and delivery discrepancies.
• Maintain dispatch records, delivery challans, invoices, PODs, and transportation documents.
• Monitor transportation costs and identify opportunities to improve logistics efficiency.
• Coordinate with Sales, Finance, Warehouse, Procurement, and other internal teams for smooth operations.
• Ensure timely fulfilment of sales and distribution requirements.
• Prepare daily/weekly MIS reports for purchase, inventory, logistics, and dispatch.
• Maintain proper documentation and records for all operational activities.
• Identify operational issues and ensure timely resolution.
• Support process improvements to reduce costs and improve operational efficiency.

Skills

Vendor management

Procurement

Logistics coordination

Negotiation

Communication

Tools

MS Excel

Google Sheets

Job description

Indra Shakti Ventures is a house of new-age clean food and beverage brands built to meet the growing needs of the conscious Indian consumer. With an aim to disrupt the food and beverage landscape in India and beyond, our approach is simple: we look to the past for wisdom and the future for possibilities. Drawing from cultural intelligence while embracing new-age innovation—our brands feel familiar yet fresh, are Indian at their core, but built to global standards.

About the Role

We are looking for a proactive and detail‑oriented Operations Executive – Logistics & Purchase to manage day‑to‑day purchasing, logistics, inventory, warehouse coordination, and vendor management.

The ideal candidate should have hands‑on experience in FMCG operations, strong coordination and follow‑up skills, and the ability to manage multiple activities efficiently in a fast‑paced environment.

Key Responsibilities

Purchase & Vendor Management

• Manage day‑to‑day purchase requirements for raw materials, packaging materials, finished goods, and other operational requirements.
• Source and coordinate with vendors for quotations, pricing, availability, and delivery timelines.
• Prepare and track Purchase Orders (POs) and ensure timely fulfilment.
• Negotiate with vendors on pricing, payment terms, lead times, and delivery schedules.
• Maintain vendor database, purchase records, quotations, POs, invoices, and related documentation.
• Develop and maintain strong relationships with suppliers and vendors.

Logistics & Dispatch

• Coordinate daily dispatches, deliveries, and transportation requirements.
• Coordinate with transporters, 3PL partners, warehouses, distributors, and customers.
• Track shipments and ensure timely delivery.
• Handle issues related to delays, shortages, damages, returns, and delivery discrepancies.
• Maintain dispatch records, delivery challans, invoices, PODs, and transportation documents.
• Monitor transportation costs and identify opportunities to improve logistics efficiency.

Operations & Coordination

• Coordinate with Sales, Finance, Warehouse, Procurement, and other internal teams for smooth operations.
• Ensure timely fulfilment of sales and distribution requirements.
• Prepare daily/weekly MIS reports for purchase, inventory, logistics, and dispatch.
• Maintain proper documentation and records for all operational activities.
• Identify operational issues and ensure timely resolution.
• Support process improvements to reduce costs and improve operational efficiency.

Requirements

• 2–4 years of experience in Operations, Logistics, Purchase, Procurement, or Supply Chain.
• FMCG experience is preferred.
• Hands‑on experience in purchasing, vendor management, logistics, inventory, and warehouse coordination.
• Good understanding of FMCG supply chain and distribution processes.
• Strong follow‑up, coordination, and negotiation skills.
• Good working knowledge of MS Excel / Google Sheets.
• Experience with ERP, inventory management, or accounting software will be an advantage.
• Strong communication and problem‑solving skills.
• Ability to multitask and work in a fast‑paced environment.
• Close attention to detail and strong execution skills.

Preferred Experience

• Experience in FMCG / D2C / Retail.
• Experience working with distributors, warehouses, transporters, and 3PL partners.
• Exposure to General Trade (GT) and Modern Trade (MT) operations.
• Understanding of inventory planning, stock reconciliation, and order fulfilment.
• Experience managing multiple vendors and logistics partners.