MS Project Administrator / Project Scheduler

The Lakhani Group; Hyderabad; On-site; INR 600,000 - 1,200,000; Full time

Job summary

The Lakhani Group is seeking an MS Project Administrator / Project Scheduler to develop, maintain, and monitor project schedules using Microsoft Project. You will support Project Managers by creating accurate, resource-loaded schedules and managing task dependencies.

Responsibilities include defining WBS, CPM analysis, baselines, milestones, and KPI tracking. Proficiency in Excel, PowerPoint, and Office 365 is required, with strong communication to stakeholders.

Qualifications

• Hands-on experience with Microsoft Project (MS Project).
• Strong knowledge of Project Scheduling and CPM.
• Experience managing task dependencies, milestones, baselines.
• Knowledge of Work Breakdown Structure (WBS).
• Excellent communication and stakeholder management.

Responsibilities

• Develop, maintain, and update detailed project schedules using MS Project.
• Define and maintain task dependencies and scheduling relationships.
• Perform CPM analysis and identify schedule risks.
• Coordinate with Project Managers, engineering teams, vendors, and stakeholders.
• Prepare reports, dashboards, and Gantt charts.
• Monitor KPIs and schedule performance.

Skills

MS Project

Project Scheduling

Critical Path Method

Stakeholder management

Analytical skills

Education

Bachelor's degree in Engineering/IT/Business/PM

Tools

Excel

PowerPoint

Office 365

Job description

MS Project Administrator / Project Scheduler

We are seeking an experienced MS Project Administrator / Project Scheduler to develop, maintain, and monitor project schedules using Microsoft Project (MS Project). The ideal candidate will support Project Managers by creating accurate, resource-loaded schedules, managing task dependencies, performing critical path analysis, and ensuring projects are delivered on time.

Key Responsibilities

• Develop, maintain, and update detailed project schedules using Microsoft Project (MS Project).
• Create and manage Work Breakdown Structures (WBS).
• Define and maintain task dependencies, predecessors, successors, and scheduling relationships.
• Perform Critical Path Method (CPM) analysis and identify schedule risks.
• Establish project baselines and monitor schedule performance.
• Track project milestones, deliverables, and overall progress.
• Perform resource planning, allocation, and resource leveling.
• Analyze schedule variances and recommend corrective actions.
• Coordinate with Project Managers, engineering teams, vendors, and stakeholders.
• Prepare project reports, dashboards, Gantt charts, and executive status reports.
• Monitor project KPIs and schedule performance metrics.
• Maintain project documentation, scheduling records, and change logs.
• Support project risk assessments and change impact analysis.
• Ensure compliance with project management standards and best practices.
• Participate in project review meetings and provide scheduling insights.

Requirements

• Strong hands-on experience with Microsoft Project (MS Project).
• Excellent understanding of Project Scheduling and Critical Path Method (CPM).
• Experience managing:
  • Task Dependencies
  • Predecessors & Successors
  • Milestones
  • Constraints
  • Project Baselines
• Knowledge of Work Breakdown Structure (WBS).
• Resource Planning, Resource Allocation, and Resource Leveling.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Excel, PowerPoint, and Office 365.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple projects simultaneously.
• Strong organizational skills and attention to detail.

Preferred Experience

• Integrated project schedule development and maintenance.
• Schedule base-lining, progress tracking, forecasting, and schedule recovery planning.
• Resource planning, capacity planning, and schedule optimization.
• Project risk management and change control.
• Preparing management reports, dashboards, and project performance metrics.

Qualifications

• Bachelor's degree in Engineering, Information Technology, Business Administration, Project Management, or a related field.
• 3–6 years of experience in Project Scheduling, Project Coordination, PMO, or Project Administration.
• Proven experience using Microsoft Project for project planning and schedule management.
• Experience in Engineering, Construction, Manufacturing, IT, EPC, Infrastructure, or similar project-based industries is preferred.
• PMP, CAPM, PRINCE2, or Microsoft Project Certification is an added advantage.