MIS Executive

NIIT Foundation; India; On-site; INR 400,000 - 700,000; Full time

Job summary

NIIT Foundation is seeking an MIS/Data Management professional to collect and consolidate participant and centre data, ensure quality and accuracy, and deliver regular dashboards for project leadership. You will work with field teams, trainers, and LMS/CRM platforms to maintain clean masters and accurate reports.

Experience in education or CSR projects is valued. Strong Excel/Google Sheets skills, with Power BI/Tableau exposure, will help create concise, presentation-ready summaries for

Qualifications

• Typically 2-4 years of experience in MIS, data management, reporting or project operations.
• Experience with dispersed field teams and training centres is an advantage.
• Proficient in Excel for data analysis and reporting.

Responsibilities

• Data collection and consolidation from project teams and partners.
• Ensure data quality, validation and reconciliation.
• Create daily, weekly, monthly and ad hoc MIS reports in agreed formats.
• Develop Excel/Google Sheets dashboards and summaries highlighting trends and risks.
• Maintain data in project systems and backups, and manage access controls.
• Coordinate with Project Manager and field teams to improve reporting processes.

Skills

PivotTables

Excel

Google Sheets

Power BI

Tableau

Data visualization

English Hindi

Tools

Power BI

Tableau

PivotTables

LMS platforms

Job description

NIIT Foundation (NF) is a not-for-profit education society ( NGO ) set up by the promoters of NIIT in 2004. Its mission is to positively impact the underprivileged of the country through educational initiatives and skill development programs . NIIT Foundation, an Education NGO has a mandate to reach the unreached, uncared and unattended to ensure inclusive development of India.

To shape the mandate, NIIT Foundation has begun a number of programs like donate for child education, skill development, Financial literacy and all, that positively impact the underserved of the country through various educational interventions. The intent of NF is to better understand the education and employability issues at the grassroots level. The organisation builds corporate and ngo partnerships for sustainable development.

Job Description

1. Data collection and consolidation

• Collect participant, training, attendance,assessment, certification and centre-level data from authorised project teamsand partners, as applicable.
• Maintain standard data-collection formats,master trackers and reporting calendars; follow up proactively on missing ordelayed submissions.
• Consolidate data from field teams, trainers,centres, LMS/MIS platforms and approved source documents into a single,controlled reporting view.

2. Data quality and validation

• Check data for completeness, accuracy,consistency, duplicates and logical errors before inclusion in any report.
• Reconcile reported figures with source recordsand system data; maintain an exception log and coordinate closure of identifiedgaps.
• Apply approved definitions, naming conventions,cut-off dates and version controls across all project reports.

3. MIS reporting and dashboards

• Prepare daily, weekly, monthly and ad hocreports in the formats and timelines agreed with project leadership and Ciscostakeholders.
• Track planned versus actual performance,participant reach, attendance, training completion, assessment outcomes,certification and other approved indicators.
• Develop clear Excel/Google Sheets dashboards andpresentation-ready summaries that highlight trends, variances, risks andpending actions.

4. System and database management

• Enter, update and maintain data in approvedproject systems, spreadsheets, CRM/LMS tools or portals without creatingparallel uncontrolled records.
• Maintain master data, data dictionaries, folderstructures, file naming, access controls and backups in line with projectprotocols.
• Support users in resolving routine data-entry,template and reporting issues, and elevate system defects through the definedchannel.

5. Documentation, compliance and audit readiness

• Maintain orderly digital records of reports,attendance evidence, assessment files and other approved supporting documents.
• Provide reconciled data and evidence forinternal reviews, partner reviews, audits and monitoring visits within agreedtimelines.
• Protect personal and project data; shareinformation only through authorised channels and strictly follow consent,confidentiality and retention requirements.

6. Coordination and continuous improvement

• Coordinate closely with the Project Manager,field coordinators, trainers, centre teams, monitoring teams and relevantsupport functions.
• Flag reporting delays, unusual trends anddelivery risks early, with a concise explanation and proposed next action.
• Improve templates, controls and reportingprocesses to reduce manual errors and turnaround time.

Education and Experience

• Typically 2-4 years of experience in MIS, datamanagement, reporting or project operations; experience in education, skilling,CSR or development-sector projects is desirable.
• Experience working with dispersed field teams,training centres or implementation partners will be an advantage.

Technical Skills

• Strong command of Microsoft Excel, includingPivotTables, lookup functions, SUMIFS/COUNTIFS, logical formulas, charts, datavalidation and data cleaning.
• Working knowledge of Google Sheets, PowerPointand collaborative document tools; Power Query and Power BI/Tableau exposure isdesirable.
• Comfort with online MIS/CRM/LMS platforms, largedatasets and structured file management.
• Ability to convert raw data into concise,accurate and reader-friendly reports.

Core Competencies

• High attention to detail and ownership ofdeadlines
• Analytical thinking and practicalproblem-solving
• Clear written and verbal communication inEnglish and Hindi
• Integrity, discretion and responsible handlingof personal data
• Ability to prioritise multiple reportingrequests in a fast-moving project environment