Manager u2013 Procurement

Helpage India; New Delhi; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Helpage India is seeking a Manager Procurement to lead end-to-end procurement processes in New Delhi. The role reports to the Director Procurement and operates on a 3-year annual contract, renewable based on performance and funds.

The incumbent will coordinate with internal teams, manage vendor relations, and ensure compliance with donor rules and procurement policies. The position emphasizes value for money, transparency, and efficient procurement operations, with a focus on building supplier

Qualifications

• Bachelor's degree in Commerce/Business Administration or related field.
• Proficient in MS Excel (Pivot, VLOOKUP/XLOOKUP) and dashboard preparation.
• 3+ years in procurement, purchasing or vendor management.
• Strong vendor negotiation and written/verbal communication.
• Familiarity with AMC and contract renewals.
• Knowledge of GST and TDS compliance.
• Experience in development/non-profit/humanitarian sector preferred.
• Proven ability to work with cross-functional teams.

Responsibilities

• Manage end-to-end procurement processes: sourcing, tendering, vendor evaluation, quotation analysis, PO issuance and contract administration.
• Maintain vendor databases, support empanelment, and assist in contract negotiations and renewals.
• Coordinate with internal departments to understand requirements, ensure budget availability, track POs, monitor deliveries, and facilitate vendor payments.
• Ensure procurement activities comply with policies, donor requirements and regulations; maintain audit-ready records.
• Prepare procurement MIS reports and dashboards; monitor performance and identify cost-saving opportunities.

Skills

MS Excel

Vendor negotiation

Communication skills

Procurement policy

Attention to detail

Cross-functional collaboration

Presentation skills

GST/TDS knowledge

Contract renewal

Auditing readiness

Education

Bachelor's degree in Commerce/Business Administration or related field

Tools

MS Excel

Job description

Job Summary

The Manager Procurement will be responsible for managing the end-to-end procurement cycle for goods and services, ensuring transparency, value for money, and adherence to organisational procurement policy. The role does not carry independent sign-off authority for high-value purchases; approvals rest with the designated recommending and approving authorities. This position supports the procurement function under the guidance of senior finance/administration leadership.

Position: Manager Procurement

Location: New Delhi

Reports to: Director Procurement

Tenure: 3 Years (annual contract, renewable based on performance and availability of funds)

Responsibilities

• Procurement Vendor Management: Manage end-to-end procurement processes, including sourcing, tendering, vendor evaluation, quotation analysis, purchase order issuance, and contract administration.
• Maintenance of vendor databases, support vendor empanelment, and assist in contract negotiations and renewals.
• Procurement Operations Coordination: Coordinate with internal departments to understand procurement requirements, ensure budget availability, track purchase orders, monitor deliveries, and facilitate timely vendor payments.
• Compliance, Documentation Audit: Ensure procurement activities comply with organizational policies, donor requirements, and statutory regulations. Maintain complete, accurate, and audit-ready procurement records and support internal and external audit processes.
• Reporting Process Improvement: Prepare procurement MIS reports, dashboards, and management reports. Monitor procurement performance, identify cost‑saving opportunities, and recommend process improvements to enhance efficiency and value for money.

Requirements

• Bachelors degree, preferably in Commerce, Business Administration, or a related field
• Proficiency in MS Excel, including pivot tables, VLOOKUP/XLOOKUP, and dashboard preparation.
• 36 years in procurement, purchase, or vendor management
• Strong vendor negotiation and written/verbal communication skills.
• Familiarity with AMC, and contract renewal processes.
• Sound knowledge of procurement policies, tendering processes, and basic statutory compliances (GST and TDS)
• High attention to detail and discipline in documentation and record‑keeping.
• Prior experience in the development/non‑profit/ humanitarian sector will be preferred.
• Proven ability to work with cross‑functional teams and drive strategic initiatives.
• Strong communication, facilitation, and stakeholder management skills.
• Good presentation and PR skills
• Should be sensitive to the cause of the organisation

Disclaimer: The Job Description above is not an exhaustive list of skills, efforts, duties, and responsibilities associated with the position.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.