Manager- Contracts & Procurement (Fit-out Projects)

Godrej Ventures; Bengaluru, Mumbai; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Godrej Ventures in Bengaluru seeks a senior professional to lead interior fit-out contracts and procurement across Civil, MEP, and Finishing trades, driving vendor selection, tendering and contract administration.

You will oversee BOQs, rate analysis, payments, and compliance, coordinating with Finance and Legal in a fast-paced design-and-build environment.

Qualifications

• 8-10 years of interior fit-out contracts & procurement experience across Civil, MEP and Finishing.
• Degree in Civil/Electrical/Mechanical or Architecture; postgraduate in construction/project management is a plus.
• Experience with design & build and MSP procurement teams is preferred.

Responsibilities

• Vendor management across Civil, MEP, and Finishing packages for fit-out projects.
• Prepare tenders, RFQs, and contracts; develop strategies and MoMs.
• Procurement, rate analysis, and supplier negotiations for best pricing and terms.
• Contract administration, BGs, insurances, compliance, and payments.
• Billing verification, ERP data entry, and project cost monitoring.
• Quality checks, audits, and progress reporting.

Skills

Vendor management

Contract management

Price negotiation

Stakeholder management

Team coordination

Communication

Education

Bachelor's in Civil/Mechanical/Electrical Engineering or Architecture

PG in Construction/Project Management

Tools

AutoCAD

Revit

ERP/Procurement systems

Job description

Role & responsibilities

1. Vendor Management

• Manage existing vendors/contractors and onboard new ones across Civil, MEP, and Finishing (interiors) packages for fit-out projects.
• Conduct due diligence for new vendors, contractors, and service providers across all fit-out trades.
• Evaluate vendor competence and suitability for specific Civil, MEP, and Finishing scopes.
• Maintain and update a comprehensive vendor database covering Civil, MEP, and Finishing products and services.

2. Contract Management

• Market research, cost benchmarking to create BOQs & prepare estimates based on BOQs of Civil, MEP, Finishing, AV, IT, whitegoods etc scopes.
• Evaluate technical discrepancies and ensure comprehensive coverage to avoid non-tender items.
• Preparing Tenders/RFPs/RFQs for interior fit-out packages as per company standards.
• Develop contract strategies for major fit-out packages, present to stakeholders, and finalize with documented MoMs.

3. Interior Fit-Out Procurement & Contracts

• Manage sourcing and procurement across Civil, MEP, and Finishing (interior) items.
• Follow up with vendors for technical clarifications.
• Carry out rate analysis.
• Conduct vendor negotiations to secure best pricing and terms.

4. Contract Administration

• Prepare and administer contracts and purchase orders with finalized vendors across Civil, MEP, and Finishing trades.
• Upload orders into the database and circulate to stakeholders.
• Organize kick-off meetings for vendor onboarding.
• Monitor contractual obligations including BGs, insurances, compliances, and claims.
• Coordinate with vendors and Finance/Legal teams to finalize BGs.
• Follow up on advance payments and ensure submission of performance and retention BGs.

5. Billing & Documentation

• Prepare and verify RA bills and co-ordinate payments for Civil, MEP, and Finishing works.
• Ensure bills are supported with measurement sheets, joint records, and completion certificates.
• Coordinate with contractors for timely bill submission.
• Ensure billing logs are maintained and tracked for payment status.
• Accurate measurements and preparation of BOQs and quantity take-offs.
• Verifies contractor measurements against scope and specifications.

6. Compliance & Quality Checks

• Ensure billing complies with contract terms, statutory requirements, and company policies.
• Verify that billed work aligns with approved drawings and specifications.
• Assist in audits and provide necessary billing records and justifications.

7. ERP & Reporting

• Enter billing data into ERP systems or project management software.
• Generate periodic reports on billing progress, cash flow, and cost-to-complete forecasts.

8. Contract Closure

• Verify completion of all contractual deliverables as per scope and timelines.
• Coordinate final billing and payment reconciliation with Finance team.

Preferred candidate profile

• Bachelors degree in Civil, Electrical, or Mechanical Engineering, or Architecture; a PG in Construction/Project Management is an added advantage.
• 8-10 years of experience in Interior Fit-Out Contracts & Procurement, with hands-on exposure across Civil, MEP, and Finishing packages, within the Design & Build sector, Managed Office Providers with PAN India exposure.
• Proven experience in interior fit-out project management and contract administration across multiple trades.
• Strong understanding of the design & build business model and turnkey project execution.
• Prior experience working with, or alongside, a Managed Service Provider (MSP) procurement team is preferred.
• Demonstrated ability to work at pace in an agile, dynamic, and timeline-driven fit-out environment.
• Strong knowledge of Civil, MEP, and Finishing systems, construction processes, and relevant regulations.
• Excellent communication, negotiation, and problem-solving skills.
• Proficiency in relevant software and tools such as AutoCAD, Revit, ERP/procurement systems, etc.