Manager - Co-ordination

Abbott; Mumbai City; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Abbott in Mumbai, India seeks an experienced Executive Assistant to provide high-level support to the Vice President of EPD India and regional leaders. You will manage calendars, travel, correspondence, and coordinating with multiple functions to ensure smooth operations.

The role requires 5+ years of admin experience, a Bachelor’s Degree, and strong communication, interpersonal, and organizational skills. You will handle confidential information and assist with budget tracking and reporting as

Qualifications

• 5+ years of admin experience or equivalent.
• Excellent written and verbal communication skills.
• Strong interpersonal and organizational abilities.
• Proficiency with MS Office and corporate systems.

Responsibilities

• Handle executive administrative tasks for VP of EPD India and regional leaders.
• Manage calendars, travel arrangements, and meeting coordination.
• Prepare and modify business documents, presentations, and reports.
• Process expense reports and plan events/meetings.
• Onboard and coordinate with 3rd-party admins as needed.

Skills

Strong written & oral communication

Strong interpersonal skills

Excellent time management

Problem-solving

Computer literacy

Calendar management

Travel coordination

Executive interaction

Education

Bachelor’s Degree

Secretarial function background preferred

Job description

JOB DESCRIPTION:

JOB SUMMARY

Provides advancedexecutive assistant andadministrative support to theVice President of EPD Indiaand theEPDDivision.Providessupport tootherfunction andofficebasedleaders in managing the functions and responsibility of VP’s office as may beneeded.Supportsthe processes and practices of the organisation as may be needed in EPD India region.

CORE JOB RESPONSIBILITIES

• Responsibilities include all administrative functions of the department:responding to requirements,phonescalls,queries andcalendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning,creatingormodifyingbusiness documents,collating / compilingpresentations,handling teleconferenceetc.

• May include someproject management andsupport for tracking budget expenditures.

• Coordinates andmaintainsdepartmental files, as assigned, in compliance with corporate andlocal requirements, coordinates with Areaand corporateasrequired.

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

• Coordinates new employee office set-ups and on boarding.Supports 3rdParty Contractor Management includingexpenses, onboarding, coordination with 3rdParty Admin team.

• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;establishingpersonal networks; participating in professional societies.

• Support VP EPD India with any other responsibility as may be assigned by the management.

Education Level

Major/Field of Study

Bachelor’s Degree

Prior experience and Degree in Secretarial function preferred.

MINIMUM WORK EXPERIENCE

Experience

Experience Details

5+ years previous admin experience or equivalent.

• Strong written and oral communication skills
• Strong interpersonal skills
• Excellent time management skills; ability to set priorities
• Must possess strong problem-solving techniques
• A high degree of computer literacy
• Consistently interacts with high-level executives.
• Advanced knowledge and understanding of business processes and requirements.
• Consistently handles confidential or business-sensitive information. Data is typically organizational or multi-dimensional.
• Maintains and manages calendar, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.

The base pay for this position is

N/A

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

Sales Support & Administration

DIVISION:

EPD Established Pharma

LOCATION:

India > Mumbai : BKC Building

ADDITIONAL LOCATIONS:

WORK SHIFT:

Standard

TRAVEL:

Yes, 15 % of the Time

MEDICAL SURVEILLANCE:

Not Applicable

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day)