Manager Admin & Facilities

Ascendion; Vadodara; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Ascendion is seeking a Manager - Facilities to lead administration, infrastructure, logistics and workplace operations for our global sites. You will drive strategic planning, optimize facilities budgets and ensure compliance and safety across locations.

You will oversee CAPEX, vendor management, sustainability initiatives and a strong HSE program, building a resilient, cost-efficient global facilities network.

Qualifications

• 7+ years of experience managing facility operations.
• ISO 22301 or Business Continuity Management knowledge preferred.
• Hands-on global administration, workplace and logistics operations.

Responsibilities

• Lead end-to-end facilities management, security, housekeeping, transport and employee services across geographies.
• Budget and forecasting for operational expenses for all facilities.
• Establish policies and SOPs to ensure operational excellence, safety and compliance.
• Drive sustainability initiatives (green buildings, energy optimization, waste management).
• Plan and pursue facility recognitions and accreditation (IGBC, Golden Peacock Sustainability).
• Run dashboards for facilities and operations metrics.

Skills

Leadership

Stakeholder management

Crisis management

Budgeting

Communication management

ERP familiarity

Education

Bachelor’s degree in Business Administration / Engineering / Operations

Tools

Oracle

NetSuite

SAP

Job description

Role Overview

The role will be responsible for leading the administration, infrastructure, logistics, and workplace operations teams, globally. The role requires a strategic leader with proven expertise in managing big teams to plan, upkeep and Manage – Infrastructure (Real estate and Operations), Capex, Logistics, BCP and EHS for all sites of Ascendion globally. The role will also develop the sustainability goals and will be responsible for Compliance management (Statutory and Regulatory and Sustainability).

Job Title: Manager - Facilities

Location: Vadodara

Role Overview

The role will be responsible for leading the administration, infrastructure, logistics, and workplace operations teams, globally. The role requires a strategic leader with proven expertise in managing big teams to plan, upkeep and Manage – Infrastructure (Real estate and Operations), Capex, Logistics, BCP and EHS for all sites of Ascendion globally. The role will also develop the sustainability goals and will be responsible for Compliance management (Statutory and Regulatory and Sustainability).

Key Responsibilities

Administration & Workplace Operations

• Lead end-to-end facilities management, security, housekeeping, transport, cafeteria, and employee services across multiple geographies.
• Budget and forecasting for Operational expenses for all the facilities
• Establish policies and SOPs to ensure operational excellence, safety, and compliance.
• Drive sustainability initiatives (green buildings, energy optimization, waste management).
• Plan and strive for facility related Recognitions and Accreditation (like IGBC, Golden Peacock Sustainability etc.)
• Run Daily/monthly/Quarterly Dashboards for above

Logistics & Global Support Services

• Manage domestic and international logistics, offsite warehousing, and distribution to support business continuity
• Build strong vendor relationships to ensure uninterrupted supply and cost-effectiveness
• Standardize global operations while accommodating local statutory requirements

Health, Safety & Environment (HSE)

• Own HSE strategy and compliance across all facilities, ensuring adherence to local and international regulations.
• Implement workplace safety programs, audits, and incident management systems.
• Promote a safety-first culture, with training and awareness programs for employees and contractors.

Key Skills & Competencies

• Must have overall experience of 7+ years managing facility operations
• Deep knowledge of Business Continuity Management (ISO 22301 preferred).
• Hands-on experience in global administration, workplace, and logistics operations.
• Strong financial acumen for budgeting and investment planning.
• Excellent leadership, stakeholder management, communication management and crisis management skills.
• Familiarity with ERP/operations platforms (Oracle, NetSuite, SAP, etc.) is an advantage.

Qualifications & Experience

• Bachelor’s degree in Business Administration / Engineering / Operations. MBA preferred.
• Proven track record in managing CAPEX projects and global workplace operations.
• Prior experience in ITES/Technology/Global MNC environments preferred.