Logistics & Operations Executive

Talent Corner Hr Services; Mumbai; On-site; INR 300,000 - 420,000; Full time

Job summary

Talent Corner Hr Services in Mumbai is seeking a Logistics/Export-Import Operations executive to coordinate shipments, prepare export/import documents, and ensure accurate records. The role emphasizes vendor coordination, data accuracy, and timely updates across procurement, sales, finance, and operations.

The ideal candidate has 1–2 years in logistics or related fields, strong MS Excel skills, and familiarity with Zoho Books, E-Invoice, and E-Way Bill requirements.

Qualifications

• 1 to 2 years of experience in Logistics, Supply Chain, Export-Import, or Operations.
• Good knowledge of MS Excel.
• Working knowledge of Zoho Books.
• Basic knowledge of E-Invoice and E-Way Bill.
• Basic understanding of Export-Import documentation.
• Good email drafting and communication skills.
• Good coordination and follow-up skills.
• Ability to coordinate with transporters, freight forwarders, CHA, and internal teams.
• Good attention to detail and ability to maintain accurate records.
• Experience in a chemical trading or chemical logistics company will be an added advantage.

Responsibilities

• Coordinate with transporters and drivers for regular shipment requirements.
• Make transportation calls and arrange vehicles for pickup and delivery.
• Coordinate vehicle placement, pickup schedules, and delivery status.
• Follow up with transporters for timely movement and delivery of goods.
• Maintain transportation-related records and documents.
• Coordinate with freight forwarders for Export and Import shipments.
• Communicate with freight forwarders through email regarding shipment bookings, documentation, pickup, container status, and delivery.
• Coordinate with CHA, shipping agents, transporters, and other logistics partners when required.
• Track shipment status and follow up on pending shipments.
• Maintain proper records of Export and Import shipment documents.
• Prepare and maintain Export and Import-related documents.
• Generate and manage E-Invoices.
• Prepare and maintain E-Way Bills.
• Check basic details in invoices, POs, SOs, and shipment documents to ensure accuracy.
• Maintain proper documentation and records for audit and operational purposes.
• Maintain PO and SO records in Excel.
• Regularly update PO and SO status.
• Track pending orders, dispatches, deliveries, and completed orders.
• Coordinate with Procurement, Sales, Finance, and Operations teams for order execution.
• Handle day-to-day basic activities in Zoho Books.
• Create and update sales and purchase-related records as required.
• Assist with invoice and transaction entries.
• Maintain proper records and coordinate with the Finance/Accounts team for any discrepancies.
• Ensure that relevant logistics and order information is updated accurately in the system.

Skills

1-2 years experience

MS Excel

Zoho Books

E-Invoice

E-Way Bill

Export-Import documentation

Coordination

Communication skills

Attention to detail

Chemical logistics

Tools

Zoho Books

Job description

Role & responsibilities

Logistics & Transportation

• Coordinate with transporters and drivers for regular shipment requirements.
• Make transportation calls and arrange vehicles for pickup and delivery.
• Coordinate vehicle placement, pickup schedules, and delivery status.
• Follow up with transporters for timely movement and delivery of goods.
• Maintain transportation-related records and documents.

Export & Import Operations

• Coordinate with freight forwarders for Export and Import shipments.
• Communicate with freight forwarders through email regarding shipment bookings, documentation, pickup, container status, and delivery.
• Coordinate with CHA, shipping agents, transporters, and other logistics partners when required.
• Track shipment status and follow up on pending shipments.
• Maintain proper records of Export and Import shipment documents.

Documentation & Compliance

• Prepare and maintain Export and Import-related documents.
• Generate and manage E-Invoices.
• Prepare and maintain E-Way Bills.
• Check basic details in invoices, POs, SOs, and shipment documents to ensure accuracy.
• Maintain proper documentation and records for audit and operational purposes.

PO & SO Tracking

• Maintain Purchase Order (PO) and Sales Order (SO) records in Excel.
• Regularly update PO and SO status.
• Track pending orders, dispatches, deliveries, and completed orders.
• Coordinate with Procurement, Sales, Finance, and Operations teams for order execution.

Zoho Books

• Handle day-to-day basic activities in Zoho Books.
• Create and update sales and purchase-related records as required.
• Assist with invoice and transaction entries.
• Maintain proper records and coordinate with the Finance/Accounts team for any discrepancies.
• Ensure that relevant logistics and order information is updated accurately in the system.

Preferred candidate profile

Required Skills

• 1 to 2 years of experience in Logistics, Supply Chain, Export-Import, or Operations.
• Good knowledge of MS Excel.
• Working knowledge of Zoho Books.
• Basic knowledge of E-Invoice and E-Way Bill.
• Basic understanding of Export-Import documentation.
• Good email drafting and communication skills.
• Good coordination and follow-up skills.
• Ability to coordinate with transporters, freight forwarders, CHA, and internal teams.
• Good attention to detail and ability to maintain accurate records.
• Experience in a chemical trading or chemical logistics company will be an added advantage.

Key Qualities

• Good communication and follow-up skills.
• Responsible and organized approach to work.
• Ability to handle multiple shipments and activities simultaneously.
• Willingness to learn and take responsibility.

Ability to work effectively with different departments and external parties.