Library Assistant

SVKM's Narsee Monjee Institute of Management Studies (NMIMS); Chandigarh; On-site; INR 250,000 - 320,000; Full time

Job summary

NMIMS invites applications for a Library Assistant at its Chandigarh campus. The role supports day-to-day library administration, coordinates with multiple departments, and ensures accurate records for efficient library services.

The position requires a Bachelor's in Library Sciences, at least 3 years in a library setting, and familiarity with library automation. Certification is a plus; strong documentation and organizational skills are essential.

Qualifications

• Bachelor's degree in Library Sciences from a recognized university.
• Experience: minimum 3 years in a library environment.
• Certification in Library Automation or Information Management is a plus but not mandatory.

Responsibilities

• Handle day-to-day administrative activities of the library section.
• Manage inter-departmental correspondence, files, letters and official documents.
• Prepare reports and documentation as required by the Section Head.
• Collect, compile, and present relevant materials, data, facts, and figures to support decision-making.
• Maintain daily, weekly, and monthly reports related to library operations.
• Maintain stock registers, book registers, and databases of library resources.
• Perform housekeeping of books, magazines, journals, and other publications.
• Assist in acquisition, processing, and organization of library materials.
• Carry out scanning, CD writing, and basic digitization activities.
• Ensure accurate record-keeping and data entry in library automation systems.
• Support smooth functioning of library services and user assistance.
• Good understanding of library administration and operational procedures.
• Familiarity with academic library systems and workflows.

Skills

Computer skills

Library automation

Documentation

Record management

Database management

Stock registers

Digitization basics

Time management

Coordination

Communication

Attention to detail

Education

Bachelor's in Library Sciences

Job description

Job Designation

Library Assistant

Job Summary

The Library Assistant will be responsible for supporting day-to-day library administrative and operational activities. The role involves coordination with various departments, maintaining library records, managing collections, preparing reports, and ensuring efficient library services, particularly within an educational institution environment.

Designation

Library Assistant

Location

Chandigarh

Department

Library

Key Responsibilities

• Handle day-to-day administrative activities of the library section.
• Manage inter-departmental correspondence, files, letters, and official documents.
• Prepare reports and documentation as required by the Section Head.
• Collect, compile, and present relevant materials, data, facts, and figures to support decision-making.
• Maintain daily, weekly, and monthly reports related to library operations.
• Maintain stock registers, book registers, and databases of library resources.
• Perform housekeeping of books, magazines, journals, and other publications.
• Assist in acquisition, processing, and organization of library materials.
• Carry out scanning, CD writing, and basic digitization activities.
• Ensure accurate record-keeping and data entry in library automation systems.
• Support smooth functioning of library services and user assistance.
• Good understanding of library administration and operational procedures.
• Familiarity with academic library systems and workflows.

Educational Qualifications

• Bachelor's Degree in Library Sciences from a recognized university.

Professional Certifications

• Not mandatory; certification in Library Automation or Information Management will be an added advantage.

Professional Experience

• Minimum 3 years of administrative experience in a library environment.
• Experience in educational institutes will be preferred.

Skills And Competencies

• Proficiency in computer applications and library automation software.
• Strong documentation, reporting, and record-management skills.
• Ability to manage databases, stock registers, and library records accurately.
• Knowledge of scanning, CD writing, and basic digitization processes.
• Good organizational and time-management skills.
• Effective communication and coordination abilities.
• Attention to detail and ability to handle multiple tasks efficiently.